FINANCE COMMITTEE

Laura Stanek, Chairman                               Larry Bargy                                             Robert McLeod

                                                      Monday, November 10, 2003

The meeting came to order at 9:00 a.m. in the County Clerk’s office.

Present:            Laura Stanek, Larry Bargy

Absent: Robert McLeod

Also present:    Laura Sexton, Jack White

Sherry Comben, Antrim County Treasurer – presentation of Resolution concerning payment of bills being electronic transfer.

            1.         It was moved by Bargy, seconded by Stanek that it be recommended to the Board of Commissioners the Resolution concerning payment of bills by electronic transfer be approved.  All voted yes.

            2.         It was moved by Bargy, seconded by Stanek the County Treasurer purchase two computers for $1,266 each as budgeted in the 2003 General Fund budget.  All voted yes.

            Bill Kilgore – Xerox representative – proposal to lease copiers:  cost per month to be less than the current cost of maintenance agreements on currently owned copiers.

            3.         It was moved by Bargy, seconded by Stanek it be recommended to the Board of Commissioners two copiers, one for the first floor and one for second floor, be leased from Xerox at $357.47/mo. for one copier and $427/mo for the other copier to be paid for from funds currently budgeted for maintenance agreements on currently owned copiers.  All voted yes.

            Terry Johnson, Sheriff – request for adjustments to 2004 budget; request for purchase for purchase of Pathfinder ProXr GPS/Beacon Field Kit for 911; request for purchase of sign for Animal Shelter.

            4.         It was moved by Bargy, seconded by Stanek that it be recommended $14,148.00 be transferred from Contingencies to Sheriff in the 2004 General Fund budget to cover both increases and decreases in various line items.  All voted yes.

            5.         It was moved by Bargy, seconded by Stanek it be recommended that a Pathfinder ProXR GPS Field Kit be purchased for 911 from “Wireless Funds” at a total cost of $4,790.  All voted yes.

            6.         It was moved by Bargy, seconded by Stanek it be recommended a sign be purchased for the Animal Shelter from ProImage Design of Rapid City for $5,470 to be paid for from the Animal Donations Fund.  All voted yes.

            Howard Yamaguchi, Julie Mathieson – request that unused $ from Household Hazardous Waste Day be transferred back to Solid Waste Reserve Fund.

            7.         It was moved by Stanek, seconded by Bargy it be recommended to the Board of Commissioners $3,691.42, which is the unused portion of the funding for Household Hazardous Waste Day be transferred back to Solid Waste Reserve Fund.  All voted yes.

            There was discussion on reinstatement of the Solid Waste Coordinator position in the 2004 General Fund budget.  There will be not decision made until it is determined what the beginning fund balance for 2004 will be.

            There was discussion on contracting with Theresa Salveda for management of the Household Hazardous Waste Day.   The matter was tabled until 2004.

            Howard Yamaguchi - request for reinstatement of per diem for Parks and Recreation Commission in the 2004 General Fund budget.  Peter Garwood also requested reinstatement of per diems for other Boards and Commissions.  The matter was tabled.

            Peter Garwood – presentation of the agreement with NETCOM for maintenance of the telephone system.

            8.         It was moved by Stanek, seconded by Bargy it be recommended the Chairman be authorized to sign the NETCOM maintenance agreement plan total cost for 2004 to be $5,072.08.  All voted yes.

            Patty Niepoth, Register of Deeds – request to purchase work stations from 2003 budget; request to purchase other equipment from Technology Fund.

            9.         It was moved by Bargy, seconded by Stanek it be recommended to the Board of Commissioners the Register of Deeds purchase work stations from Excel Office Interiors for $7,350 as budgeted in the 2003 budget.   All voted yes.

            10.       It was moved by Bargy, seconded by Stanek it be recommended the Register of Deeds purchase an electric sealer for $1,150 and a table top copier for $1,500 from the Technology Fund, total cost not be exceed $3,000.  All voted yes.

            The Register of Deeds reported that remodeling of the area adjacent to her office could be financed from the Technology Fund.  She was requested to get an opinion from Prosecutor Koop.

            There was discussion on purchase of scanning equipment for the Register of Deeds office.  The matter was tabled.

            Carl Goeman – request for purchase of a copier.

            It was moved by Bargy, seconded by Stanek the Emergency Services Director purchase a copier from Kopy Sales, Inc for $600.00 as budgeted in the 2003 General Fund budget.  All voted yes.

            Robert Englebrecht, Equalization Director – discussion on the tax exempt status of the Family Health Centers in Bellaire and Central Lake.

            11.       It was moved by Bargy, seconded by Stanek it be recommended the claims and accounts totaling $78,518.21 be approved and paid.  All voted yes.

The meeting adjourned at 1:45 p.m.

______________________________

Laura Sexton, County Clerk