ANTRIM COUNTY BOARD OF COMMISSIONERS             Thursday, August 11, 2005

            Jack White, Chairman, called the meeting to order at 9:00 a.m.

Present:  Robert McLeod, Eugene Dawson, Larry Bargy, Jack White, David Howelman,

               Michael Crawford, Laura Stanek, Bernard Blackmore, Joseph Allen.

Absent:  None.

            The Pledge of Allegiance was given.

            The Chairman requested Public Comment.  Ed Martel talked about wetland permits and the status of the Health Code.  Lawrence Wolgamott asked again about the bridge being repaired on Mitchell Road and indicated the Board of Commissioners should establish guidelines for the soil erosion office.  Jim Gurr inquired about using county owned property for low income housing rather than for hiking trails.  Public Comment closed at 9:12 a.m.

            Peter Garwood, Coordinator/Planner, introduced Joe Meyers, the new Associate Planner.

            It was moved by McLeod, seconded by Dawson the minutes of July 14, 2005 (not numbered) be approved as corrected.  Motion carried all members present voting yes.

            It was moved by Stanek, seconded by McLeod the claims and accounts totaling $104,746.51 be approved and paid.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

RESOLUTION #33-05 by Laura Stanek, seconded by Robert McLeod

APPROVAL OF ACCEPTANCE OF FINANCIAL TRANSACTION DEVICES

            WHEREAS, Michigan Public Act 280 of 1995, as amended authorizes counties to accept payments by financial transaction devices such as credit cards, debit cards and electronic funds transfer cards; and

            WHEREAS, the Antrim County Board of Commissioners wishes to authorize such usage by financial transaction device as permitted by Public Act 280 of 1995; and

            WHEREAS, Section 3 of Act 280 requires the Board of Commissioners to adopt a resolution authorizing the acceptance of such payments by financial transaction devices; and,

            WHEREAS, Section 3 of Act 280 requires designating the County Treasurer responsible for determining the types of financial transaction devices that may be accepted; and

            WHEREAS, Section 3 of Act 280 requires that the type of financial transaction devices shall comply with any resolution for the deposit of public money under section 2 of Act No 40 of Public Act of 1932, as amended, being section 129.12 of Michigan Compiled Laws; and

            WHEREAS, the Antrim County Sheriff and Treasurer have expressed an interest in entering into an agreement to offer this payment option at no cost to the county in their respective offices; and

            WHEREAS, when other Antrim County departments have an interest in this payment option with no cost to the county or when a sufficient number of transactions occur within a department to justify the administrative equipment, and software costs of providing for credit card usage and/or where the cost of providing for the use of credit cards by the public can be recovered by the County;

            THEREFORE BE IT RESOLVED,

1)         That the Antrim County Board of Commissioners authorizes the acceptance of credit card payments by the Sheriff’s and Treasurer’s offices and authorizes the Chairman of the Board to sign an agreement on behalf of the Board.

2)         That the Antrim County Treasurer will determine the types of financial transaction devices accepted and develop the forms, procedures, and policies necessary to implement this resolution.

                                    (See pp for policy and procedures)

Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No  - None;

Absent – None.

RESOLUTION #33-05 DECLARED ADOPTED.

            It was moved by Stanek, seconded by Bargy the county establish its own lien line access to the 86^th District Court with a set-up cost of $1,350 and annual fee of $300, and $1,650 be transferred from Contingencies to Sheriff in the 2005 General Fund budget.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Stanek, seconded by Bargy the 2005 appropriation for Soil Erosion Control be increased by $5,000 for funding of the salary of the part time soil erosion officer for October through December of 2005 and the expenditure budget of the 2005 General Fund budget be increased by that amount.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Stanek, seconded by McLeod the carpet bid from Kalkaska Floor Covering of $1,821.62 for carpeting the Grove Street Annex Building be accepted to be paid from the Fund #470, Capital Projects Fund, and the expenditure budget of the Capital Projects Fund be increased by $1,825.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Stanek, Blackmore, Allen;  No – Crawford;  Absent – None.

            It was moved by Stanek, seconded by Bargy the $4,000 originally budgeted for building repairs at the Maltby Building be paid and the matter of additional money for more repairs be referred back to the Building and Grounds Committee for review and justification of additional expenses.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None. 

            It was moved by Dawson, seconded by Crawford to pursue hiring a different contractor to finish the work at the Animal Shelter using the remaining funds from the project or the current contractor’s performance bond, contingent upon concurrence from the county legal counsel.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Dawson, seconded by Bargy that Harrison Landmark Design conduct a jail study at a cost of $5,500 to be paid from Special Projects in the 2005 General Fund budget.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek;  No – Blackmore, Allen;  Absent – None.

            It was moved by McLeod, seconded by Crawford the part time clerical position in the Construction Code Department be converted to a permanent part time clerical position.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by McLeod, seconded by Dawson following changes and additions be made to the Construction Code Enforcement fees:

            1)         Rough inspection fee on each project effective immediately                    $ 30.00

            2)         5% increase on all permits fee effective January 1, 2006.

Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by McLeod, seconded by Crawford the temporary part time clerical position in the Veterans’ Affairs office be extended to September 8, 2005 and the Veterans Affairs 2005 General Fund budget be increased accordingly.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by McLeod, seconded by Crawford the appointment of George Perkins as temporary manager at the Meadowview Apartments until September 8, 2005 be approved.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Crawford, Stanek, Blackmore, Allen;  No – Howelman;  Absent – None.

            It was moved by McLeod, seconded by Stanek the Housing Director be advised to pay the payroll deduction for her Antrim County current health benefit plan or chose a different health plan from those available to county employees.  Motion carried all members present voting yes.

            It was moved by McLeod, seconded by Stanek the full time Commission on Aging Activities Coordinator position be discontinued due to lack of funds and a part-time Events Coordinator position be created and, if Ms. Larsen is hired for this position, she be paid at the two year step of $9.59 per hour.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            Judge Norman Hayes presented the Probate Court/Family Division of Circuit Court 2004 Annual Report. 

            It was moved by McLeod, seconded Howelman the 2004 Probate Court/Family Division of Circuit Court Annual Report be accepted.  Motion carried all members present voting yes.

            The Board members commended Judge Hayes for his efforts to keep Child Care costs low.

            Stan Moore, MSU Extension Director extended an invitation to attend the County Fair today.

            Stan Moore and Linda Gallagher talked about and gave a slide presentation on boat access possibilities on Lake Michigan with the pros and cons for each site.

            It was moved by Bargy, seconded by Crawford that Peter Garwood, LEPC Chairman, be authorized to sign the Hazardous Materials Emergency Preparedness Grant application.  Motion carried  all members present voting yes.

            It was moved by Blackmore, seconded by Bargy the Chairman be authorized to sign the Homeland Security Grant in the amount of $18,564.00.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Crawford, seconded by Howelman to reject the Arndt Electric bid of $50,500 for wiring the Senior Center and a portion of the Bellaire School for emergency power source in case of an emergency; and have Arndt Electric re-submit a bid for labor and additional materials (the county will purchase it’s own generator); and that the Health and Public Safety Committee be authorized to accept the bid contingent on the State allowing the county to use left over grant funds from the LETP and SHSP grants to make up the difference in expenses to result in no cost to the county.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Crawford, seconded by Dawson that Representative Kevin Elsenheimer and Senator Jason Allen be contacted to take measures to increase the present amount of $50,000 for performance bonds for construction, alternations and repairs to public buildings to $150,000.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Blackmore, seconded by Dawson a letter be sent from the Board of Commissioners to the Grand Traverse Regional Land Conservancy (GTRLC) regarding the concerns of the private Orchard growers about management of the orchard land owned by the Conservancy.  Motion carried all members present voting yes.

            It was moved by Howelman, seconded by Blackmore the Commission on Aging sell the current Meals on Wheels truck through the bid policy; and the proceeds from the sale to go toward the purchase of a new Meals on Wheels truck.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Howelman, seconded by Blackmore the bid of $1,800 from Fischer Restoration for carpet cleaning at Meadowview Apartments be accepted.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Allen, seconded by Blackmore the Public Works Committee be authorized to open bids and select a tire hauler for the Household Hazardous Waste Collection Days at the August 31, 2005 special meeting.  Motion carried all members present voting yes.

            The bids for the Barnes Park Electrification Project were presented as follows:

                        Sky Electric of Northern Michigan                                $64,000

                        Alpine Electric Corporation                                             25,439

                        Magnum Electric                                                             38,500

                        Birchwood Electric                                                         34,700

                        Windemuller                                                                   49,500

                        Advantage Electric Services L.L.C.                                 31,800

                        North Winds Electric                                                      32,749

                        Feyen-Zylstra                                                                 26,374

            It was moved by Allen, seconded by Blackmore the bid of $25,439 from Alpine Electric Corporation to provide campsite electrification at Barnes Park be accepted contingent upon approval by the Department of Natural Resources.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Dawson, seconded by Howelman the Antrim County Transportation Accessibility Plan be accepted as written and be sent to the Michigan Department of Transportation.  Motion carried all members present voting yes.

            It was moved by Stanek, seconded by McLeod the contract with Trimble Consulting for $4,990 for a technology audit be accepted to be paid from the contractual services portion of the Computer budget.  Motion carried by a yea and nay vote as follows:  Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;  No – None;  Absent – None.

            It was moved by Stanek, seconded by Dawson that a thank you letter be written and a public “thank you” be placed  in the local newspapers in acknowledgement of the Historical Societies work on the ’05 Courthouse birthday celebration.  Motion carried all members present voting yes.

            The matter of the Health Department Sanitation Code was tabled.

            The meeting adjourned at 12:10 p.m. to the Call of the Chair.