ANTRIM COUNTY BOARD OF COMMISSIONERS

ANTRIM COUNTY BOARD OF COMMISSIONERS Thursday, April 8, 2004

Jack White, Chairman, called the meeting to order at 9:00 a.m.

Present: Robert McLeod, Eugene Dawson, Larry Bargy, Jack White, David Howelman,

Michael Crawford, Laura Stanek, Bernard Blackmore, Joseph Allen.

Absent: None.

The Pledge of Allegiance was given.

The Chairman called for Public Comment. Donald Schuiteman indicated there had not been consideration of his letter requesting to be appointed to any open position on any Board or Commission. Ed Martel concurred with Mr. Schuiteman and also objected to the proposed Farmland and Open Space Ordinance. John Foresman introduced himself as candidate for 86^th District Court Judge.

It was moved by Stanek, seconded by Crawford the minutes of March 11, 2004 be approved. Motion carried all members present voting yes.

It was moved by Stanek, seconded by Bargy that claims and accounts totaling $45,742.44 be approved and paid. Motion carried by a yea and nay vote as follows:

Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by McLeod the Administration Committee prepare a Grant Policy incorporating previous actions taken on grant submission and grant approval and establishing criteria for grant reporting. Motion carried all members present voting yes.

It was moved by Stanek, seconded by McLeod the agreement between Antrim County and the Antrim Conservation District be amended to include a provision that the ACD comply with the Federal Single Audit requirements. The matter was tabled until the next meeting.

It was moved by Stanek, seconded by Dawson that $10,000 be transferred from the Forestry Fund to the Grass River Operating Fund to be used for improvements to the Grass River Natural Area road; at least $5,000 to be repaid by Grass River Natural Area Inc. and the budgets of both funds be adjusted accordingly. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

Peter Garwood announced there would be a fire drill in the County Buildings on April 26.

It was moved by McLeod, seconded by Crawford a temporary Animal Control officer be employed in August to fill in for an employee on Family leave. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Howelman a temporary dispatcher be employed in May to fill in for an employee on Family leave. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Crawford the hiring freeze be lifted and the vacant position of sales clerk at the Nifty Thrifty be filled. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Stanek the hiring freeze be lifted and the County Clerk hire a part time (maximum of 29 hours per week) Clerk II to replace the full time position just vacated. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Crawford the hiring freeze be lifted and the vacant position of Appraiser in the Equalization Department be filled. Motion carried by a yea and nay vote as follows: Yes – McLeod, Bargy, White, Howelman, Crawford, Blackmore, Allen; No – Dawson, Stanek; Absent – None.

It was moved by McLeod, seconded by Crawford the HIPPA Privacy Policy be approved contingent on approval by the Prosecuting Attorney. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Howelman the Register of Deeds obtain a document scanning system from ACS including software, hardware, and training at $3.50 per document, payment to be made from the Register of Deeds Technology Fund. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Stanek that Sheridan Rhoads be hired as Antrim County Transportation Director and in the event he does not take the job, Dennis Fegan be considered second and Daryl Tims third. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by McLeod, seconded by Crawford Fund #238, Wetzel Lake Operating Fund be established to receive funds from donations and fund raisers and pay any necessary expenses. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Bargy, seconded by Dawson that an ad-hoc Street and Road Numbering Committee consisting of one individual from the following departments: Construction Code, ACES, Prosecuting Attorney, Equalization, #-911, and Coordinator/Planner be established to strengthen and re-write the 911 Ordinance. Motion carried all members present voting yes.

Tim Keenan presented a request to approve the following grant requests:

1. Office of Community Corrections grant for $180,710 for the Community

Corrections program and an Additional $188,340 for Probation Residential

Services.

2. Bryne grant for $73,000 for the transition house intensive supervision

(THIS) program with a match of $18,250 to obtained from tether funds.

It was moved by McLeod, seconded by Bargy the above-named grant requests for Community Corrections be approved. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Dawson that, on petition from the Tax Allocation Board (see page), the following proposal be placed on the August 3, 2004 Primary Election ballot:

ANTRIM COUNTY

SEPARATE TAX

LIMITATIONS RENEWAL

This proposal being a renewal, shall separate tax limitation be

Established for a period of four years, 2005, 2006, 2007, and 2008, or until

Altered by the voters of the County of Antrim , for the County of Antrim and

The Townships and Intermediate School District within the County, the

Aggregate of which shall not exceed 6.67 mills, as follows:

County of Antrim 5.4 mills

Townships 1.0

Intermediate School Districts 0.27

TOTAL 6.67 Mills

Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

Gail Hall from Meadowbrook Medical Care Facility gave a presentation on the Needs Assessment Survey.

Robert Englebrecht, Equalization Director gave the 2004 Equalization Report.

See pages

It was moved by McLeod, seconded by Crawford the 2004 Equalization report be adopted. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

Peter Garwood, Coordinator/Planner, gave his 2003 Annual Report.

It was moved by McLeod, seconded by Howelman the Coordinator/Planner 2003 Annual Report be accepted. Motion carried all members present voting yes.

Barbara Budros introduced herself as a candidate for 86^th District Judge.

Judy Martin gave the Meadowbrook Medical Care Facility 2003 Annual Report.

It was moved by Stanek, seconded by Dawson the M eadowbrook Medical Care Facility 2003 Annual Report be accepted. Motion carried all members present voting yes.

Judge Norman Hayes presented the Probate Court/Circuit Court Family Division 2003 Annual Report.

It was moved by McLeod, seconded by Howelman the Probate Court/Circuit Court Family Division 2003 Annual Report be accepted. Motion carried all members present voting yes.

The Chairman appointed Laura Sexton and Peter Garwood as officer delegate and alternate to the 2003 Municipal Employee Retirement System Annual Meeting.

It was moved by McLeod, seconded by Crawford the appointment of Laura Sexton and Peter Garwood as delegate and alternate to the 2003 Municipal Employees Retirement System Annual Meeting be approved. Motion carried by a yea and nay vote as follows: Yes – McLeod, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Blackmore, seconded by Howelman the County make application for a Department of Environmental Quality Pollution Prevention (P2) grant for electronics recycling for 2004. Motion carried all members present voting yes.

It was moved by Crawford, seconded by Dawson the Grass River Natural Area Inc. utilize a temporary work space (until summer) immediately outside of the existing GRNA office for the GRNA Educational Coordinator. Motion carried all members present voting yes.

It was moved by Crawford, seconded by Dawson that temporary space be allocated to the Antrim County Historical Society in the Antrim County Building for storage for historical documents and records; an agreement be written by the Coordinator/Planner for use of this space contingent upon approval by the Prosecuting Attorney. Motion carried all members present voting yes.

It was moved by Crawford, seconded by Bargy the Construction Code Enforcement use the “old” Grass River space on the second floor of the County Building for storage and the Coordinator/Planner calculate what the additional rent for this space would be. Motion carried all members present voting yes.

The meeting adjourned at 12:45 p.m. to the Call of the Chair.