Buildings and Grounds Committee

Larry Bargy

Michael Crawford, Chairman

Eugene Dawson

December 7, 2005

Minutes

Members present:

Larry Bargy, Gene Dawson and Mike Crawford

Members absent:

None

Others present:

Pete Garwood and Gene Dawson

1.        Meeting called to order at 8:40 a.m.

2.        Public Comment

None.

3.        Office Space

Equalization and Abstract Office Space

Bob Englebrecht, Equalization Director, and Theresa Kent, Abstractor, joined the meeting. The Committee reviewed the space requirements and desires.  Peter Garwood Coordinator/Planner and Mike Crawford will contact the Construction Code Department and see if they can assist with drawing up plans for the changes.

Prosecutor Office Space

Charlie Koop, Prosecuting Attorney, joined the meeting to discuss needed security changes in his office.  The Committee discussed the possibility of constructing a vestibule at the office entry door.  Mr. Crawford and Dave Vitale, Maintenance Supervisor, will do a site visit within the next couple of days.

4.        Art Donations

Becky Folker was unable to make the meeting. No action taken.

5.        Elevator Agreements

Mr. Koop indicated the elevator agreement, which has an automatic renewal clause every five (5) years, would be almost impossible to get out of before the expiration date.  Mr. Vitale was instructed to keep track of the expiration date, so that we can notify them that we want to terminate the contract.

6.        Maintenance Department Update

Mr. Vitale informed the Committee of the recent power outage last weekend and the effects on the County facilities.

The Committee discussed the recently retired 911 generator.

7.        Meadowview Apartments - Elevator

Blair Coutant, Apartment Manager, indicated that he had a tough time getting the elevator repaired at the Meadowview Apartments after the power outage last weekend.  Mr. Coutant wondered if we should consider replacing the elevator.  The Committee directed Mr. Coutant to explore options for upgrading the elevator including a possible replacement.

8.        1905 Courthouse

Clock Tower update

Mr. Crawford informed the Committee that we were unsuccessful in getting any bidders for the clock tower safety reinforcement project.  The Committee reviewed a time and material quote from Joe Wirtz to do the improvements on the clock tower safety reinforcement project.

Motion by Mike Crawford, supported by Gene Dawson, to recommend the Board of Commissioners to hire Joe Wirtz to complete the clock tower reinforcement project on a time and material basis at $32 an hour (attachment).  Motion carried – unanimous.

9.        Construction Project Change Order Policy

Mr. Garwood distributed a draft copy of a Construction Project Change Order Policy for review by the Committee.

Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve the Construction Project Change Order Policy as presented (attachment).  Motion carried – unanimous.

10.      Jail Update

The Committee discussed the options presented by the architect at the last Jail Ad Hoc Committee.

The Jail Ad Hoc Committee will meet again when the architect has some cost estimates.

11.      Telephone

Mr. Garwood informed the Committee that the phone company will no longer provide lightning protection in the maintenance agreement. 

Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve the telephone maintenance agreement contingent on not being able to find a company that will provide lightening strike protection (attachment).  Motion carried – unanimous.

Meeting adjourned at 10:10 a.m.