Buildings and Grounds Committee

Larry Bargy

Michael Crawford, Chairman

Eugene Dawson

September 3, 2003

Minutes

Members present:

Mike Crawford, Larry Bargy and Gene Dawson

Members absent:

None

Others present:

Pete Garwood

1.        Meeting called to order at 8:40 a.m.

2.        Maintenance Department Update

Dave Vitale, Maintenance Supervisor came in to give the Maintenance Department report.

Mr. Vitale presented the Committee with a quote for moving the light fixtures in each of the stairwells.  The current fixtures are dangerous to service.  The quote from Sky Electric is for $480 per stairwell.  The Committee will review the stairwell lighting.

·         Treads have been installed on the stairs in the 1905 Courthouse. 

·         The cable brace has been refastened to the stack on top of the County Building.

·         File Storage Building has been re-painted.

·         Communication tower on Orchard Hill has been painted.

·         Faucet in the ladies restroom in the 1905 Courthouse has been replaced with an adjustable gooseneck faucet.

·         Many doors on the County Building have been painted.

·         Window in the Prosecuting Attorney Office has been caulked and the lock has been replaced.

3.        Removal of Maple Trees

Mr. Vitale presented a quote from Todd’s Tree Service for removal of the two partially dead maple trees on the north side of the 1905 Courthouse.

Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve the quote of $1,660 from Todd’s Tree Service (see attachment), to remove the two maple trees on the south lawn of the Courthouse (dollars to be taken from the Maintenance fund).  Motion carried – Unanimous.

4.        Building Maintenance Ledger

The Committee as well as Mr. Vitale reviewed the building maintenance ledger, a product of a facility review by Mike Crawford, Arlen Turner, and Gene Dawson.

The Committee reviewed insulation quotes for the 1905 Courthouse attic.

Committee will get quotes on blue board sealed with foam for the attic of the 1905 Courthouse, with OSB board laid on top for walking paths.

5.        Animal Shelter Update

Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve the quote, for installing phone/data cable in the Animal Shelter, from Bob Pecar for $1,245 (see attachment).  Motion carried – Unanimous.

Bob Yvon, Architect, and Pat Weisler, Contractor, joined the meeting.

Mr. Weisler informed the Committee he is waiting for the windows to be delivered to get the outside of the building completed.

Sheriff Johnson recommended Mr. Yvon contact the Department of Agriculture for some pre-inspections.  Mr. Yvon agreed it would be a good idea.

The Committee inquired of Mr. Yvon why the electrical was not included in the bid specifications.  Mr. Yvon indicated that because it is a new site with many unknowns it would have been nearly impossible for the contractors to bid on the electrical.  Consequently it was left out.

²      Consumers Energy Invoice

The Committee directed Mr. Garwood to see if he can get the cost reduced by proposing to Consumers Energy a more direct route to the transformer.

6.        Mills-Fordray Building

Mr. Garwood informed the Committee that the County was approached with an offer to purchase property across Cayuga Street known as the Mills-Fordray Building.  The Committee discussed the proposal and decided, with the current economic conditions, the County would not be able to consider the purchase at this time.

7.        Emergency Operations Center (EOC)

·         Roof Replacement - To be started next week.

·         Septic System Update –Scheduled for Monday, September 8.

8.        Office Space Update

The Committee agreed the office space remodeling program was low on the priority list compared to the exterior work that needs to be done on both the County Building and the1905 Courthouse.

Patti Niepoth, Register of Deeds joined the meeting.  The Committee directed Mr. Garwood to contact Dave Vitale and inquire whether he and his crew can remove a wall between the Register of Deeds Office and the old Veterans Affairs Office.

Meeting adjourned at 10:55 a.m.