Buildings and Grounds Committee

Buildings and Grounds Committee
*Larry Bargy*			*Michael Crawford, Chairman*		*Eugene Dawson*

August 6, 2003
Minutes

Members present:				Mike Crawford and Gene Dawson
Members absent:				Larry Bargy
Others present:				Pete Garwood

1. Meeting called to order at 8:37 a.m.
2. Maintenance Department Update
	Mr. Dave Vitale, Maintenance Supervisor informed the Committee the worker's compensation insurance company has requested a carpet runner be placed on the east stairway of the 1905 Courthouse. The Committee directed Mr. Vitale to check with Safety First as well as some carpet companies for ideas and estimates.
	The dead limbs on the trees have been pruned and a close to dead birch has been removed (on the Courthouse grounds).
	Mr. Vitale will contact Mike Meriwether, County Forester to have him look at the trees on the County facility grounds as some appear to be in bad shape.
	Mr. Vitale and Mr. Peter Garwood, Coordinator/Planner updated the Committee on the auction.
3. Building Maintenance Ledger
	Mike Crawford, Chairman indicated that he, Arlen Turner, and Gene Dawson have been doing a thorough review of all the county buildings. The group has put together a list of both maintenance and capital improvements that need to take place on the County Building and the 1905 Courthouse. Mr. Crawford, Mr. Garwood and Mr. Vitale will get together to review the list and determine which are capital improvements and which are maintenance items.
	Mr. Crawford informed the Committee that around the edge of the roof on the County Building the brackets at the top of the panels (especially in the corners) have rusted out. Mr. Crawford suggested the possibility of an aluminum cap over the top of the panels anchored to the building, all around the outside of the County Building.
4. 1905 Courthouse Roof and Valleys
	-	Roof and Valleys
	The committee discussed the water and icing problem in the winter at the 1905 Courthouse. The water has been leaking into the offices. The feeling is that the warm temperature in the uninsulated attic of the Courthouse is causing the problem. The Committee directed Mr. Vitale to contact insulation companies to get some ideas to alleviate the leaking problem.
	-	Faucets
	The Committee directed Mr. Vitale to replace the faucets in the bathroom on the main floor of the Courthouse with gooseneck faucets (this will allow the employees to fill containers [water pitchers, coffee pots] in the sinks).
5. Animal Shelter Update
	Pat Wiesler, Petrie Construction indicated the building is all roughed in. The building is proceeding well. Projected date for completion is end of September.
	-	Signs
	Mr. Garwood indicated that he is aware of three (3) different sign makers that are interested in doing the sign for the animal shelter. Sheriff Terry Johnson indicated that he has a design in mind for the sign, and requested the sign makers be referred to him so he can get quotes.
	-	Phones
	Mr. Garwood informed the Committee that he has been contacted by ASCOM North, Inc. with a proposal for a comprehensive phone system with voicemail. The Committee discussed this alternative versus simply purchasing phones from Radio Shack along with an answering machine. The Committee favored the Radio Shack alternative.
	Sheriff Johnson indicated that two necessary features would be the ability to hear the phone ring from the kennel area and the ability to intercom from the kennel area to the office.
	-	Change Order
	The Committee reviewed the submitted change order. After taking into consideration all additions and deletions the total increase of the change order came to $6,610.94.
	Motion by Gene Dawson, supported by Mike Crawford, to recommend the Board of Commissioners approve and the Finance Committee find the money to implement the animal shelter construction project change order 1-A at a cost of $6,610.94 (see attachment). Motion carried – unanimous.
6. Emergency Operations Center (EOC)
	-	Roof Replacement
	Mr. Crawford informed the Committee the roof replacement at the EOC will take place the second or third week in August.
	-	EOC Septic System
	Mr. Garwood explained that a contractor working for the Road Commission drove over the septic field at the EOC with a front end loader. A letter has been sent to the Road Commission documenting the incident. However, we do not know if damage occurred. The Committee directed Mr. Garwood to contact a company to inspect the drain field at the EOC for possible damage to the drain field.
7. Antique Cash Register
	Patty Niepoth, Register of Deeds joined the meeting.
	Ms. Niepoth once again expressed interest in the display of the old antique cash register that was previously used in the Register of Deeds Office.
8. Office Space Update
	No action to report at this time.
Meeting adjourned at 10:25 a.m.