Buildings and Grounds Committee
Larry Bargy			Michael Crawford, Chairman	Eugene Dawson
August 4, 2004
Minutes
Members present:		Gene Dawson and Larry Bargy
Members absent:		Mike Crawford
Others present:		Pete Garwood and Jack White
1.        Meeting called to order at 8:35 a.m.
2.        Maintenance Department Update
	Dave Vitale, Maintenance Supervisor, joined the meeting. o Mr. Vitale informed the Committee he has the crew concentrating on cleaning the carpet. o Mr. Vitale indicated he has contacted Cummings Electric on the generator for the jail.  They will send him information on a generator for the jail. o Mr. Vitale presented a quote from Sky Electric for heat tape in the gutters of the 1905 Courthouse of $8,200 (attached). The Committee directed Mr. Vitale and Mr. Garwood to draft specifications for heat tape in the gutters and downspouts and bid it out. o Mr. Vitale indicated the fire hoses in the Courthouse were removed after consulting with the fire chief.  Because of the type of material they are made of, there is a good chance of deterioration.  The Fire Chief indicated the fire fighters will bring their own hoses in case of a fire. o Mr. Vitale indicated his crew has been mowing the lawn at the Animal Shelter.  Committee discussed the pros and cons of purchasing a riding lawn mower versus a trailer to get the Maintenance Department tractor out to the Animal Shelter. The Committee directed Mr. Vitale to check into modifying the current trailer so that it can be used to transport the tractor. o The Committee directed Mr. Vitale to get a budgetary quote to replace the carpet in the the 1905 Courthouse and the entire County Building (except the area rented by North Country Community Mental Health). o The Committee discussed a new truck for the Maintenance Department. The Committee directed Mr. Garwood to contact the Sheriff to see if they could check into a new truck through a discount service and hand down the current Animal Control truck to the Maintenance Department. o Mr. Vitale informed the Committee the roof on part of the jail appears to be deteriorating. He will have Springfield Construction evaluate the roof.
3.        Annex Building – Electrical Meter Update
	Sheriff Johnson was unavailable to report on this issue – no action taken.
4.        1905 Courthouse Re-roofing Project
	Bob Ziman, Mihm Enterprises, presented invoices for the 1905 Courthouse re-roofing project. The project is over half finished.  Mr. Ziman also presented a list of the additional work requested and needed.
	Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve the invoice from Mihm Enterprises, for half of the work and materials, for the roof replacement job on the 1905 Courthouse.  Motion carried – unanimous.
	Bob also showed photos of the work in progress. He also explained some of the minor repairs that the crew had to work on.
	Mr. Ziman presented a list of the additional work (attached) that was required and the cost to date (included in the list is $16,375.00, previously approved by the Board of Commissioners to recondition the gutters).  The largest additional cost was related to replacement of rotten roof boards.  In addition to the list presented by Mr. Ziman, there will be a cost not to exceed $300 to replace the four cast iron vent pipes on the roof of the Courthouse.
	Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve an additional cost of $8,172 for the re-roofing job on the 1905 Courthouse.  Motion carried – unanimous.
5.        Animal Shelter Update
	Mr. Garwood informed the Committee he had been in touch with Bob Yvon, the Architect, about how much to request from the performance bond for completing the Animal Shelter. Additionally, Mr. Yvon will inspect the landscaping to determine if it is complete.  Mr. Yvon and Mr. Garwood will meet at the site on Friday.  Mr. Yvon is also checking into a coating that is typically used for spraying on a pick up bed, for the walls of the kennels.
6.        Airport Terminal Building Roof Update
	Mr. Garwood reported that Springfield Construction will be starting on repairing the airport terminal roof soon.  Mr. Garwood informed the Committee he has asked the representative of the company to look at the flat portion of the roof one more time to check for leaks.
Meeting adjourned at 10:25 a.m.