Buildings and Grounds Committee

Larry Bargy

Michael Crawford, Chairman

Eugene Dawson

July 2, 2003

Minutes

Members present:

Mike Crawford, Larry Bargy and Gene Dawson

Members absent:

None

Others present:

Pete Garwood, Jack White and Laura Sexton (for budgets)

1.      Meeting called to order at 8:30 a.m.

2.      Emergency Operations Center (EOC)  Roof Replacement – Bid Opening

The County received one bid for the replacement of the EOC roof.  The bid was from Crawford Construction. 

Because Mike Crawford, Chairman of this Committee is also the owner of Crawford Construction, he made the following statement:  He is the owner of Crawford Construction Company and, as such, he would not participate in the bid opening or discussion, except to answer questions about his bid submittal.  He also stated he would abstain from voting on the bid award.

The bid from Crawford Construction was $2,919.15.

Motion by Gene Dawson, seconded by Larry Bargy to recommend the Board of Commissioners accept the bid from Crawford Construction Company for re-roofing the EOC at a cost of $2,919.15.  Motion carried – Yes – Bargy, Dawson; Abstain – Crawford.

3.        Maintenance Department Update

Budget Request: 

Motion by Gene Dawson, seconded by Larry Bargy to approve the Maintenance Department budget request for the County Building and surrounding grounds, the Grove Street Annex, and the 1905 Courthouse as amended and forward each to the Finance Committee for consideration.  Motion carried – unanimous.

Capital Outlay:  Mr. Vitale requested $12,000 for a new pick-up truck for the 2004 budget. 

Motion by Larry Bargy, seconded by Gene Dawson to approve the capital outlay request for the Maintenance Department of $12,000 for a used pick-up truck and forward the request to the Finance Committee for consideration.  Motion carried – unanimous.

Maintenance Department Update:

Mr. Vitale gave an update of the work his crew has been performing on the County Building and Courthouse grounds.  Mr. Vitale also informed the Committee that his crew will be painting the file storage building soon.

4.       Animal Shelter Update

Pat Weisler, Petrie Construction and Bob Yvon, Architect joined the meeting.

Mr. Yvon reviewed the payment request from Petrie Construction.  The Committee, along with Mr. Yvon determined the payment request was okay for payment.

Mr. Yvon informed the Committee that the drains had to be changed to accommodate the animal bathing tub. 

Mr. Yvon and Mr. Weisler reviewed with the Committee the proposed change orders.  Mr. Yvon advocated for a couple of minor changes in the cabinetry.  Using a beveled edge on the countertops and the addition of a sink as a part of the cabinetry bid.  Even with the additions, the price remains below $8,500 using IWood Cabinetry, which would be approximately a $3,500 savings.  The Committee agreed with using IWood Cabinetry for the Animal Shelter.

Mr. Weisler indicated they were approximately two weeks behind schedule.  He stated they will likely have the structure all roughed in by next month.  Mr. Weisler distributed results from the soil compaction test.

Mr. Weisler presented a change order from the excavator.  The Committee had some questions about some of the costs.  Mr. Weisler will take the questions back to the excavator.

Mr. Yvon computed all the additions and savings from the change orders and came up with an increase of approximately $1,411.

5.       Office Space Update

Mr. Garwood mentioned he had met with Walt Roe, Electrical Inspector on the additional lighting and electrical outlets.  Mr. Roe had a suggestion that will allow the continuation of the development of the bid specifications.

6.        Elk Rapids Day Park Pavilion Update

Mr. Crawford informed the Committee of the problem of rotting beams at the pavilion.  Mr. Crawford also informed the Committee that the situation was treated as an emergency and the pavilion has been repaired.

7.       Various Matters

Antique Cash Register:  Patty Niepoth, Register of Deeds joined the meeting.  Mike Crawford informed Ms. Niepoth the Committee had thought we could build a display case for the cash register and other artifacts that we have in storage.  Ms. Niepoth informed the Committee the cash register was originally used by the Register of Deeds Office in 1956.  She indicated that she also would like to see the item displayed with a plaque indicating that it was used by the Register of Deeds Office.

Circuit Court Chairs:

Mr. Garwood informed the Committee that he had not been able to pursue the issue this month.  However, he also informed the Committee the Circuit Court had budgeted for new chairs.  It appeared to be the consensus that new chairs as proposed by the Circuit Court would be the way to go.