Buildings and Grounds Committee

Larry Bargy

Michael Crawford, Chairman

Eugene Dawson

June 4, 2003

Minutes

Members present:

Mike Crawford, Larry Bargy and Gene Dawson

Members absent:

None

Others present:

Pete Garwood

1.      Meeting called to order at 8:30 a.m.

2.      Maintenance Department Update

Mr. Dave Vitale, Maintenance Director informed the Committee the door closers in the 1905 Courthouse have been replaced, the doors have been sanded and the fire escape has been painted.  Mr. Vitale also informed the Committee the Prosecuting Attorney Office has requested the carpet be replaced as they will be installing new workstations shortly.

In the County Building the air conditioner pipes have been sweating and moisture has been dripping onto the ceiling panels and saturating them.  Mr. Vitale intends to install a gutter system to capture and redirect the condensation.  Mr. Crawford asked whether core bonding them would keep the condensation off.  Mr. Vitale indicated he would find out.

Bob McLeod joined the meeting.

3.        Elk Rapids Day Park Pavilion

Discussion took place regarding the rotten beams in the pavilion.

Gene Dawson and Bob McLeod left the meeting at 8:45 a.m.

Ron Wood, Plan Reviewer from the Building Department joined the meeting.  Mr. Crawford requested of Mr. Wood that someone from the Building Department inspect the pavilion and report on whether or not the structure is worth saving.  The Committee decided to wait until Mr. Turner returns tomorrow to have an inspection done.

4.        1905 Courthouse Roof Valleys

Mr. Crawford indicated that he and Arlen Turner, Building Official have not had a chance to rent a cherry picker and check out the roof valleys on the 1905 Courthouse.  No action taken at this time.

5.        Animal Shelter Construction Update

Bob Yvon, Architect and Pat Weisler from Petrie Construction joined the meeting to update the Committee on the progress at the Animal Shelter.  Mr. Weisler presented a document that listed the additions and deductions to the animal shelter construction contract to date.

Mr. Yvon passed around Petrie Construction's first payment request.  The Committee agreed the request looked reasonable.

Mr. Yvon reviewed the drawings submitted for the cabinetry.  Mr. Yvon indicated that we may be able to save some money on the cabinets.  He will work with Mr. Weisler to see if the job can be done for less money than originally estimated.

6.        Jury Chairs

Laura Sexton, Clerk reported back on the condition of the jury chairs.  The Committee directed Ms. Sexton and Mr. Garwood to get prices on repairing the chairs and also to get comparison prices on replacing the chairs.

7.        Office Remodeling - Prosecutor

Motion by Larry Bargy, supported by Mike Crawford, to allow the Prosecuting Attorney to obtain an estimate for installing a bullet proof reception window and an electronic lock on the front entrance door of the office.  Motion carried – unanimous.

8.        Office Space Update

Mr. Garwood explained that the electrical and lighting is quite involved for the office remodeling project in the County building and wondered if an electrician should assist with the drawings.  The Committee directed Mr. Garwood to contact one of the local electricians for assistance.

The Committee went for a site visit at 9:50 a.m. to the animal shelter construction site to see the progress on the building and also visited Mohrmann Park to look at equipment that could potentially be used at the animal shelter.

The meeting was adjourned at 10:45 a.m.