Buildings and Grounds Committee Larry Bargy                                     Michael Crawford, Chairman                                Eugene Dawson
	February 2, 2005
	Minutes
	Members present:	Gene Dawson, Larry Bargy and Mike Crawford
	Members absent:	None
	Others present:	Pete Garwood and Jack White
	1.        Meeting called to order at 8:30 a.m.
	2.        Maintenance Department Update
	Dave Vitale, Maintenance Supervisor, informed the committee, the boiler went out on a cold morning and froze pipes that feed the heat coil that warms the fresh air before it enters the building.  A new coil has been ordered and installed.
	A week later, the back-flow preventer malfunctioned and the boiler room flooded which seeped into the MSU Extension and also soaked the Family Independence Agency (FIA) office on the first floor.
	Mr. Vitale indicated he has made modifications to the system that should prevent the same thing from happening.  He also has had a service person out to see what it would cost to re-activate an alarm that would go off in the event the boiler room was to flood again.  Mr. Vitale presented a quote for $399.00 to re-activate the flood detection system which would sound an alarm as well as alert the dispatchers who can then call Mr. Vitale.
	Motion by Larry Bargy, supported by Gene Dawson, to approve re-activation of the flood detection system in the boiler room in the County Building at a cost of $399.00.  Motion carried – unanimous.
	Mr. Vitale was directed to label all of the components in the boiler room.
	3.        File Storage Building Roof
	The Committee reviewed an evaluation report and proposal for the roof on the File Storage Building.  The quote for basic replacement is $17,629.00.   The Committee decided to direct Mr. Vitale to keep patching the roof for a couple of years and will put the roof replacement in the Capital Improvement Plan.
	Four items need to be added to the Capital Improvement Plan:
	File Storage Building roof
	County Building Boiler
	Annex Building carpet
	Jail lobby carpet
4.        Animal Control Shelter
Sheriff Johnson, Mike Crawford and Pete Garwood updated the Committee on their meeting with Jim Petrie, at the Animal Shelter a couple of weeks ago.  Sheriff Johnson indicated Petrie Construction has been at the Animal Shelter taking care of items on the list, presented to Jim Petrie at the meeting.
Mr. Garwood will call Mr. Petrie and let him know the Committee will do a site visit at the Animal Shelter on March 2, 2005 (the next Buildings and Grounds Committee meeting).
5.        Jail Space Update
Mr. Garwood read through the notes from the Jail Space Ad Hoc Committee.  The meetings of the Jail Space Ad Hoc Committee will be on the last Tuesday of the month at 9:00 a.m.
6.        1905 Courthouse Clock Repair
Mr. Garwood indicated he had talked to Dean Bull and Art Lennox to indicate they should begin designing the catchment system for the clock weights.
7.        1905 Courthouse Repair Update
The repairs to the dome of the 1905 Courthouse, due to the cable breaking and the clock weights dropping through the ceiling, have been completed.
8.        Historical Society Space
Mike Crawford indicated the Historical Society has requested additional space.   They currently lease one exam room and a closet in the old Health Department office space.
Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve amending the lease agreement with the Historical Society by adding another of the old Health Department exam rooms to the space leased to the Historical Society.  Motion carried – unanimous.
9.        Various Matters
The Committee will do a capital outlay inspection on all facilities in the spring.
Meeting adjourned at 10:15 a.m.