Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
December 2, 2004
Minutes
Members Present:		Mike Crawford, Bob McLeod, and Laura Stanek
Members Absent:		None
Others Present:		Pete Garwood and Jack White
1.       Meeting called to order at 12:04 p.m.
	The meeting time will be at 12:00 noon for any meeting called prior to the 2005 organizational meeting.
2.       Public Comment
	None.
3.       Approval of November 4, 2004 Closed Session Minutes
	Motion by Laura Stanek, supported by Mike Crawford, to approve the closed session minutes of November 4, 2004.  Motion carried – unanimous.
4.       Closed Session
	The Committee went into closed session at 12:11 p.m. to discuss negotiations with the Unrepresented Group. The Committee came back into open session at 12:50 p.m.
5.       Board and Commission Appointments
	It was the consensus of the Committee to recommend to the Chairman of the Board of Commissioners make the following appointments to the following Commissions and Boards:
	*   Antrim Creek Natural Area The Chairman of the Board of Commissioners will confirm Gary Strange as a Banks Township appointment.  *   Commission on Aging Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Mary Kokosky, Don Schuiteman and Edward Bradford to the Commission on Aging board.  Motion carried – unanimous. *   Board of Public Works Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Adam Jankowski and Leonard Klein to the Board of Public Works.  Motion carried – unanimous. *   Construction Board of Appeals Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Edgar Boettcher to the Construction Code Board of Appeals.  Motion carried – unanimous. *   Antrim County Road Commission Motion by Mike Crawford, supported by Laura Stanek, to recommend the Chairman of the Board of Commissioners reappoint Jerome Dobrzelewski to the Antrim County Road Commission.  Motion carried – unanimous. *   Veterans’ Affairs Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Allan Potter to the Veterans’ Affairs Board.  Motion carried – unanimous. *   Antrim County Housing Commission Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners appoint Marian Sterner to the Antrim County Housing Commission.  Motion carried – unanimous. *   E-911 Board Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Bill Chapman and Adam Jankowski and to appoint Robert Robinson to the E-911 Board.  Motion carried – unanimous. *   Parks and Recreation Commission Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners appoint Linda Gallagher to the Parks and Recreation Commission.  Motion carried – unanimous.
6.       Commission on Aging (COA)
	Carol Mitchell, COA Director, joined the meeting to discuss wage increases for the part-time non-union employees working for the COA. *   Part-time Employee Pay Increases As recommended by the COA Board and the Human Services Committee, Ms. Mitchell requested a 3% increase in wages for all part-time nonunion employees for the year 2005.  Ms. Mitchell also requested a 5% increase for the part-time nonunion secretary position that works in the COA office. Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve a 3% increase for all part-time employees except the secretary position which would receive a 5% increase for 2005.  Motion carried – unanimous. *   Contract Signing Policy Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners change the policy for signing COA contracts as follows: Only the Area on Aging Agency contracts shall require the Chair of the Board of Commissioners signature and the Chair of the Commission on Aging Board shall sign all other Commission on Aging contracts including the additional amendments to the Area on Aging Agency contracts. Motion carried – unanimous.
7.       Representatives of the Unrepresented (ROU)
	Julie Gorno, Karen Day and Jim Rossiter came in to discuss wages, salaries and benefits for the Unrepresented Employees.  The Committee and the representatives had a long discussion about health benefits.  The Committee proposed some changes to the CB12 to CB1 Wrap program (proposal attached). The ROU will take the proposal back to the Unrepresented Employees and will also formulate a counter proposal to the Committees wage proposal.  The Committee will meet with the ROU again on Wednesday, December 8 at 1:30 p.m. in Room 203-B.
8.       Sheriff Department - Per Diem
	Dan Bean, Undersheriff, joined the meeting to discuss the possibility of instituting a per diem for travel, lodging and meal expenses when Sheriff Department employees go to training.  Undersheriff Bean indicated the office staff is mired in receipts and paperwork to get the employees reimbursed for their expenses.  The Committee was receptive but recalled that the last time the subject came up the Sheriff indicated the statute they were operating under required them to keep the receipts regardless of the policy for payment.  This put a halt to the consideration of a per diem process.  Undersheriff Bean will investigate and get back with the Committee.
9.       Probate Court Unrepresented Employees
	Judge Norman Hayes joined the meeting. The Committee indicated their agreement with the judge’s proposal to provide a $2000 stipend for the Court Reporter/Judicial Secretary for the 2005 year, out of the overtime line item in the Probate Court budget.  The stipend would be for additional work recently shifted by the Circuit Court to the Probate/Family Court.
10.     Associate Planner Hiring Process
	Mr. Garwood updated the Committee on the schedule for the Associate Planner hiring process.  The deadline for applications is January 3, 2005 and interviews will be held January 12, 2005.
11.     Soil Erosion Control Officer Position
	The Committee discussed the current arrangement for regulation of the Soil Erosion and Sedimentation Control Act versus administering the program directly through the County.  The Consensus was consistent with the Public Works Committee recommendation to continue contracting with the Antrim Conservation District.
12.     Peter Garwood Compensation
	Mr. Garwood will formulate a proposal for the Committee for the Wednesday, December 8, 2005 special Administration and County Services Committee meeting.
13.     Health Insurance Agent Search
	The Committee reviewed the proposals from the four (4) agents that responded to the Request for Qualifications: *   Great Northern Benefits *   Dewey Insurance Agency *   Cadillac Insurance Agency *   Public Employee Benefit Solutions After much consideration the Committee decided to request presentations from Great Northern Benefits, Dewey Insurance Agency, and Public Employee Benefit Solutions.
14.     Computer, Network System and Internet Use Policy
	Charles Koop, Legal Counsel, joined the meeting to give an update on the Antrim County Computer, Network System and Internet Use Policy.  No new information was available.
15.     Resolution Lake County
	The Committee reviewed a resolution from Lake County that opposed increasing the length of trucks allowed on Michigan roads and reducing the penalty for overweight trucks to $250. Motion by Bob McLeod, supported by Mike Crawford, to recommend the Board of Commissioners approve a resolution similar to the resolution approved by the Lake County Board of Commissioners that opposed increasing the length of trucks allowed on Michigan roads and reducing the penalty for overweight trucks to $250 (attached).  Motion carried – unanimous.
16.     Various Matters as Appropriate
	*   Grievances Mr. Garwood informed the Committee of two grievances; one from the General Bargaining Unit and the other from the Probate Court Bargaining Unit.  Both grievances were regarding health benefits. *   Letter from Kent McNeil It was the consensus of the Committee to recommend the Board of Commissioners not respond to Mr. McNeil’s communication.
The meeting adjourned at 3:20 p.m.