Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

Laura Stanek

December 1, 2005

Minutes

Members Present:

Laura Stanek and Bob McLeod

Members Absent:

Mike Crawford

Others Present:

Pete Garwood and Jack White

1.       Meeting called to order at 12:35 p.m.

2.       Public Comment

         None.

3.       Commission on Aging (COA) Secretary Position

Peter Garwood, Coordinator/Planner, informed the Committee that Judy Parliament who held the regular part-time secretary position in the COA and is the only internal employee who expressed interest in the regular part-time secretary position in the COA.

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve the hiring of Judy Parliament for the regular part-time secretary position in the Commission on Aging.  Motion carried – unanimous.

4.       Boards, Committees and Commissions Appointments

Economic Development Corporation (EDC)/Brownfield Development Authority (BRA)

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Bob Peterson, Jerry Simowski, and Allyn Wright to the EDC and the BRA boards.  Motion carried – unanimous.

Solid Waste and Recycling Council

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Leonard Klein, Jill Barnard, and Bill Gadwau to the Solid Waste and Recycling Council.  Motion carried – unanimous.

Veterans Affairs

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Roger Simon to the Veterans Affairs Board.  Motion carried – unanimous.

Board of Public Works

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Marshall Wright to the Board of Public Works.  Motion carried – unanimous.

COA

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Don Schuiteman, Mary Kokoskey, Edward Bradford to the Commission on Aging Board.  Motion carried – unanimous.

Planning Commission

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Allen Luurtsema and Alan Martel and appoint Jim Gurr to the Planning Commission.  Motion carried – unanimous.

Housing Commission

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Bridget Russell and Vince Olach to the Housing Commission.  Motion carried – unanimous.

Parks and Recreation Commission

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Stan Moore, Russ Blasdell, and appoint Don Schuiteman to the Parks and Recreation Commission.  Motion carried – unanimous.

Construction Code Board of Appeals

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Marshall Wright to the Construction Code Board of Appeals.  Motion carried – unanimous.

Antrim Creek Natural Area (ACNA) Commission

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Mary Kay McDuffie to the Antrim Creek Natural Area Commission.  Motion carried – unanimous.

911 Board

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Paul Trumble to the 911 Board.  Motion carried – unanimous.

Northern Michigan Substance Abuse Services (NMSAS)

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Chair of the Board of Commissioners re-appoint Don Schuiteman to the Northern Michigan Substance Abuse Services Board.  Motion carried – unanimous.

5.       Mileage Reimbursement

Chair McLeod indicated that the price per gallon of gas has decreased by about $ .75 since the County’s reimbursement rate was raised to 48.5 cents per mile.  Mr. Garwood informed the Committee the diesel price per gallon has not decreased.  The Committee thought that most of the employees who are regularly driving their private vehicles on behalf of the County do not have diesel vehicles.

Motion by Bob McLeod, supported by Laura Stanek, to recommend the Board of Commissioners approve changing the mileage reimbursement to 40 cents per mile.  Motion carried – unanimous.

6.       Probate Court Unrepresented Employees

Judge Norman Hayes joined the meeting. Judge Hayes requested consideration for salary increases for the unrepresented employees in the Probate Court. The Committee indicated they would consider the Judge’s request and get back to him later today (after meeting with the general unrepresented employees group).

7.       Bellaire Computer Center Update

Jane Redfern and Steve Groll, from Bellaire Computer Center, joined the meeting.

The largest project in the last month is the Virtual Privacy Network (VPN). The State Police administration must approve it, and are currently reviewing the proposal.

They continue to work on getting all computers in the COA networked into the high speed internet.

Ms. Redfern and Mr. Groll mentioned that the departments are actively re-using the computers or in some cases parts of computers that have been placed in storage.  They will explore ways to minimize the effects of such practices on the computer inventory system.

8.       Sheriff Department - Corrections Officer Wage

Sheriff Terry Johnson joined the meeting.  Sheriff Johnson requested that he be allowed to hire Scott Boni (currently a 911 dispatcher) to fill the vacant corrections officer position at the first year step (for a non-certified corrections officer).  Sheriff Johnson presented evidence that Mr. Boni has had eight (8) years in the military police, and has been an Antrim County employee since 1997.

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners allow the Sheriff to hire Scott Boni as a non-certified Corrections Officer at the first year wage, due to his past eight (8) years of experience in the military police (attachment).  Motion carried – unanimous.

Dispatcher Position

With the hiring of Scott Boni as a corrections officer a dispatcher position will be vacant.

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve the release of funds and the hiring process to fill the soon to be vacant dispatcher position.  Motion carried – unanimous.

9.       Representatives of the Unrepresented

Julie Gorno, Jim Rossiter and Carl Goeman joined the meeting. The representative of the unrepresented group presented a proposal on behalf of the general unrepresented employees.  The Committee went into closed session to consider the proposal.

Closed session began at 2:15 pm.

Back in open session at 3:15 pm.

Ms. Gorno, Mr. Rossiter and Mr. Goeman rejoined the meeting at 3:15 pm.  The Committee presented management’s counter proposal as their last, best and final offer.  Ms. Gorno, Mr. Rossiter and Mr. Goeman left the meeting momentarily to discuss management’s counter proposal.  They returned with a tentative acceptance and a promise to take it to the rest of the unrepresented employees for a vote.  They will get the results to Mr. Garwood by Wednesday, December 7.

10.     Unrepresented Probate Court Employees

The Committee discussed the same offer (as was proposed to the general unrepresented group employees) with Judge Hayes by speakerphone.  Judge Hayes indicated it was acceptable for the unrepresented Probate Court employees.

11.     Commission on Aging (COA) Rules and Procedures

The COA Rules and Procedures currently require two Board of Commissioner members to be on the COA Board.  The Committee questioned the need for two commissioners.  The Committee referred the document to the COA Board and Legal Counsel for comments and recommendations.

12.     Parks Manager

Mr. McLeod indicated there is a need for the parks manager to work ten (10) more 1/2 days in December due to required meetings and other tasks.

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners authorize the park manager to work an additional ten (10) half days in the month of December.  Motion carried – unanimous.

13.     Closed Session Minutes

Mr. Garwood distributed the closed session minutes from the November 16 special Administration and County Services Committee meeting held to negotiate with the unrepresented employees.

Motion by Laura Stanek, supported by Bob McLeod, to approve the November 16, 2005 closed session minutes of the Administration and County Services Committee.  Motion carried – unanimous.

14.     Resolutions

Lenawee County Resolution – Encouraging the State of Michigan to Pay its Bills in a Timely Manner

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve a resolution similar to the Lenawee County resolution encouraging the State of Michigan to pay its bills in a timely manner (attachment).  Motion carried – unanimous.

15.     Clerk Salary Study

Laura Sexton, Clerk, joined the meeting and discussed the changes in the wage and salary study from 2004 to 2005.

16.     Vesting Period

The Committee requested that Mr. Garwood investigate the approximate cost of lowering the vesting period for the pension program.

17.     Computer Standards

Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve the new computer standards for a stand-alone personal computer and a power stand-alone personal computer dated December 1, 2005 (attachments).  Motion carried – unanimous.

18.     Treasurer Position

Mr. Garwood will check with other counties in the region to see if they are administering the delinquent property tax sale program.

19.     Road Commission

The County received a communication from the Road Commission (attachment dated November 9, 2005) with a request that the Board of Commissioners approve proposed health benefit changes for the non-union employees of the Road Commission, including the Road Commissioners.  By statute the Board of Commissioners must approve changes to the benefits of the Road Commissioners.

Motion by Bob McLeod, supported by Laura Stanek, to recommend the Board of Commissioners approve the proposed health benefit changes for the non-union employees of the Road Commission, in particular the Road Commissioners.  Motion carried – unanimous.

Mr. Garwood will check into whether or not the Road Commissioners can legally have better benefits than the Board of Commissioners.

Meeting adjourned at 4:15 pm.