Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
November 4, 2004
Minutes
Members Present:		Mike Crawford, and Laura Stanek
Members Absent:		Bob McLeod
Others Present:		Pete Garwood and Jack White
1.       Meeting called to order at 1:05 p.m.
2.       Closed Session Minutes
	Minutes from the closed session of October 7, 2004 were distributed. Motion by Laura Stanek, supported by Mike Crawford to approve the closed session minutes from October 7, 2004.  Motion carried – unanimous. The closed session minutes were collected from each of the members and filed according to the Open Meetings Act.
3.       Great Northern Benefits (GNB)
	Terry Roote, Agent of GNB and Donna Ludwig, Representative from BCBS joined the meeting. Ms. Ludwig explained how BCBS determines the annual rate increase.
4.       Allegan County Resolution
	Motion by Laura Stanek, supported by Mike Crawford to approve a resolution similar to the Allegan County resolution (attached) supporting the passage of a statute that would allow local governments to enter into intergovernmental agreements to form self-funding pools for health insurance. Motion carried – unanimous.
5.       Unrepresented Employees - Compensation
	The Committee representing the unrepresented (Julie Gorno, Karen Day and Jim Rossiter) joined the meeting to discuss changes to wages, salaries and benefits for the unrepresented employees.  The unrepresented committee submitted a response to the October 7 management response.  The Administration and County Services Committee reviewed the submittal with the unrepresented committee, and went into closed session to formulate a new management response.  Closed session began at 2:48 p.m. Closed session ended at 3:10 p.m. The Administration and County Services Committee gave the unrepresented committee their response/proposal.  Both sides agreed to meet again at the December 2 meeting of the Administration and County Services Committee.
6.       Property Taxes Deferral Policy
	Sherry Comben, Treasurer and Charles Koop, Legal Counsel joined the meeting to discuss a Tax Deferral Policy for commercial and industrial businesses based on financial hardship. Mr. Koop discussed the statute that enables such a policy. Motion by Laura Stanek, supported by Mike Crawford to recommend the Board of Commissioners consider approving the Treasurer adopting the Commercial and Industrial Financial Hardship Deferral Policy (attached) and appoint a Commissioner to the panel.  Motion carried – unanimous.
7.       Abstract Office
	Theresa Kent, Abstractor and Bob Englebrecht, Equalization Director joined the meeting. Ms. Kent indicated the method used by the Register of Deeds office to share the information with the Abstract Office (a compact disk) is not working. The salesman who has supplied the software has been unresponsive. Motion by Mike Crawford, supported by Laura Stanek to recommend approval of two new stations in the Abstract Office hardwired to the Register of Deeds system; upon working with the Register of Deeds and approval by the Finance Committee and ultimately the Board of Commissioners.  Motion carried – unanimous.
8.       Computer, Network System and Internet Use Policy
	The Committee directed Mr. Koop to make some changes to the policy and to have it ready for the Board of Commissioner packets.
9.       Various Matters
	The Committee discussed the health benefit premiums and caps, as well as the cost of administration by the third party administrator (TPA) and the payment of claims for the self insured part of the CB12 to CB1 Wrap program.
Meeting adjourned at 5:02 p.m.