Administration and County Services Committee
Michael Crawford		Robert McLeod, Chairman	Laura Stanek
November 3, 2005
Minutes
Members Present:	Laura Stanek and Mike Crawford
Members Absent:	Bob McLeod
Others Present:	Pete Garwood and Jack White
1.       Meeting called to order at 12:30 p.m.
2.       Public Comment
Theresa Kent, Abstractor, voiced concern about an agreement she was asked to sign by the Register of Deeds.
Ms. Kent also requested the Board of Commissioners give her an additional two months to use the vacation days she has accrued over the 20 day carry over, due to extenuating circumstances.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners allow Theresa Kent, until the end of February, to use her bank of vacation days over the 20 day carry over.  Motion carried – unanimous.
3.       Sheriff Department
Lou Basso, Correction Sergeant, joined the meeting to request authority to fill a corrections officer position with a current employee (dispatcher) at the first year step. Since the employee has no experience in corrections, the Committee decided the individual should start at the starting wage.
4.       Bellaire Computer Center
Steve Groll and Jane Redfern, from the Bellaire Computer Center, joined the meeting.
Leased Line
Mr. Groll updated the Committee on the progress made to date on installing the Virtual Private Network (VPN). It looks like there will be a delay in the discontinuance of the lease line due to the involvement of the State Department Information and Technology (DIT).
Computer Disposal Policy
Discussion took place regarding what should be in the policy.  Ms. Redfern and Mr. Groll will bring it in for review when it is drafted.
COLI Agreement
The annual contract with COLI has been signed.
Half of the COA operations are on the broad band internet service. Some cabling will be needed to hook up the others.
5.       Building Department
Bob Massey, Building Official, joined the meeting.  Mr. Massey informed the Committee that one or two of the Construction Code Appeals Board members have requested an increase in the payment for an appeal hearing.  The Committee was informed that the Appeals Board receives the same per diem as all other committees, commissions and boards including the Board of Commissioners.
The Committee indicated they did not favor increasing the per diem amount at this time.
6.       Commission on Aging (COA) - Part Time Regular Secretary
Mr. Garwood informed the Committee that last month the Board of Commissioners (following the Administration Committee minutes) mistakenly approved a position in the COA going from part-time regular secretary to full-time regular secretary. The actual request was to increase a position from a part-time irregular secretary to a part-time regular secretary position.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners rescind the motion from last month to increase a position in the Commission on Aging, going from a part-time regular secretary position to a full-time regular secretary position, and approve action to increase a part-time irregular secretary position to a part-time regular secretary position beginning January 1, 2006.  Motion carried – unanimous.
The Committee went into closed session at 2:15 to discuss negotiations with the Unrepresented.
The Committee ended closed session at 2:30.
7.       Representatives of the Unrepresented
Jim Rossiter and Julie Gorno, representatives for the Unrepresented Group employees, joined the meeting.
The Committee presented the representatives with their response to the Unrepresented’s proposals, along with a salary and benefit study.  The representatives for the Unrepresented Group indicated that they would take it to their group and get back with the Committee.
8.       Benefit Accrual, Administrative Assistant - Coordinator/Planner Office
Mr. Garwood explained that approximately nine years ago the Administrative Assistant position went to a forty (40) hour work week.  However, the benefits continued to accrue at a thirty seven and ½ hour (37.5) hour work week.
Motion by Laura Stanek, supported by Mike Crawford, to direct the payroll department to make the benefits, for the Administrative Assistant position in the Coordinator/Planner Office, accrue based on a forty (40) hour work week rather than a thirty seven and ½ (37.5) hour work week starting with the next pay period.  Motion carried – unanimous.
9.       Mileage Reimbursement
Mr. Garwood informed the Committee that Committee Chairman, Bob McLeod (absent), requested the Committee consider requesting authority from the Board of Commissioners to reduce the mileage reimbursement rate by 10% if the cost per gallon of gas remains around the $2.50 mark.  The Committee decided to revisit the issue around the first of the year 2006.
10.     Truck Issue
Mr. Garwood explained that the truck the Antrim Conservation District (ACD) uses for Soil Erosion and Sedimentation Control inspections has broken down.  An idea has been advanced to let them use one of the park trucks for about a month until they can get theirs fixed.  All members of the Committee thought this would be okay.
11.     Agreement between Register of Deeds and Abstract
Charles Koop, Legal Counsel, joined the meeting.  Mr. Koop explained that he did not draft the latest version of the agreement between the Register of Deeds office and the Abstract Office.
12.     Remonumentation Grant Funds
Patty Niepoth, Register of Deeds, joined the meeting. Ms. Niepoth presented a resolution sent to us by Wexford County opposing the State’s plan to raid the Remonumentation Program funds to balance their budget.
Motion by Laura Stanek, supported by Mike Crawford, to approve a resolution similar to the one received from Wexford County (attached) opposing the State's plan to raid the Remonumentation Program funds to balance the State budget.  Motion carried – unanimous.
13.     Register of Deeds - Abstract Department Agreement
Mike Crawford, as acting Committee Chair, requested that Ms. Niepoth agree to use the agreement that was drafted by the County Legal Counsel for the use of Register of Deeds information on a computer terminal in the Abstract Office.  Ms. Niepoth asked to discuss the matter with Mr. Koop.  The Committee requested that Ms. Niepoth get back with them by the Board of Commissioners meeting, November 10, 2005.
Meeting adjourned at 4:00 p.m.