Administration and County Services Committee
Michael Crawford		Robert McLeod, Chairman	Laura Stanek
October 6, 2005
Minutes
Members Present:	Bob McLeod, Laura Stanek and Mike Crawford
Members Absent:	None
Others Present:	Pete Garwood and Jack White
1.       Meeting called to order at 12:30 p.m.
2.       Public Comment
None.
3.       Construction Code Department
Part Time Clerk Wages
Peter Garwood, Coordinator/Planner, explained that when the Board of Commissioners adjusted the wages for the part-time irregular clerk position in the Construction Code department, the 2004 wage scale was inadvertently used instead of the 2005 wage scale.  Using the 2005 scale the wage should be $10.59 an hour rather than the $10.28 an hour the employee, in the position, is currently getting paid.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners increase the part-time irregular clerk's wage in the construction code department to $10.59 an hour.  Motion carried – unanimous.
Part Time Plumbing Inspector
Bob Massey, Director of the Construction Code Department, joined the meeting.  Mr. Massey explained that the part-time irregular plumbing inspector, who was filling in for the full-time inspector while he was on short-term disability, has been getting a wage commensurate with the regular scale.  The Board of Commissioners approved a policy a few years ago to pay the part-time irregular inspectors $1.50 an hour more than the regular scale, due to the fact they do not receive benefits.  The County was also having a difficult time getting interested qualified individuals.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners increase the Plumbing Inspectors wage, an additional $1.50 per hour to $18.86 an hour, in accordance with the County's policy for part-time irregular inspectors.  Motion carried – unanimous.
Contractual Building Inspector
Mr. Massey explained that the newly hired contractual Building Inspector has been working more than twice as much as originally anticipated.  With the $50 per inspection, as outlined in the contract, it is more expensive than originally budgeted for.  Mr. Garwood and Mr. Massey will be having a discussion with the individual who holds the position to find out if he would be willing to be a part-time irregular inspector.  If he agrees, the consensus of the Committee was to go ahead and implement the arrangement.
4.       911 Dispatcher Position
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners re-establish the funding and approve the hiring process for the vacant dispatch position in the 911 Center.  Motion carried – unanimous.
5.       Grievances – Corrections Unit
Grievance 05-310
The Committee supports the Sheriff's denial of 05-310 based on the language that defines a “shift” in Sections 9.4 and 9.11 of the Corrections, Cooks and Clerical Bargaining Unit Contract.
Grievance 05-312
The Committee decided that they would not consider the part of the grievance that was in behalf of Mike Knight, as Officer Knight never signed the grievance nor did he ever bring up the issue verbally to the Undersheriff as required by the Bargaining Unit Contract.
The Committee did address the part of the grievance that applied to Officer Jim School.  The Committee supports the Sheriff’s denial of the grievance.  The Committee also recommends Officer School be paid an hour for working over his shift, only if it settles the grievance, without precedent.
Grievance 05-313
The Committee supports the Sheriff’s denial of the grievance.  The Committee also recommends that in the future, management post and advise the employees regarding what each shift entails.
Grievance 05-396
The Committee supports the Sheriff’s denial of the grievance.  The Committee felt the additional work Officer School engaged in after his regular shift was a “work over” and did not fall under the definition of Section 9.6 “Call in Pay”, and that he was already paid fairly.
The Union asked for the Committee’s interpretation of Section 9.11.  The Committee thought that Section 9.11 says the same thing that Section 9.4 “Shift and Shift Selection” says and is therefore redundant.
6.       Dewey Insurance Agency
Pat Dewey, Insurance Agent, joined the meeting. Mr. Dewey indicated that BCBS has asked that the County consider changing the effective date of insurance coverage for a newly hired employee.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners change to a 60 day waiting period for a new hire to be covered by County paid insurance.  Motion carried – unanimous.
Retiree Insurance
In recent years the premiums for retiree insurance has been increasing dramatically.  Once a County employee retires they can get insurance through the County but they are responsible to pay the premiums.  Mr. Dewey has been approached by an Antrim County retiree with a request for lower cost alternatives.  Mr. Dewey proposed two different options for the retirees (attached).
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners add the BCBS CB4 option for the retired employees, and make it suffix 901. Motion carried - unanimous.
7.       Probate Court – Employees
Judge Norman Hayes joined the meeting to discuss salary increases for the two unrepresented employees in his office.  Judge Hayes indicated that the Court Administrator does not currently get any kind of pay for work after hours and on weekends.  Judge Hayes asked the Committee to consider this for the year 2006.
8.       Hartford Life Insurance Representative - Dan Emmendorfer
Mr. Emmendorfer requested that the County re-affirm a resolution approved on July 13, 2000, which states that his company is the agent for the mutual funds (457 program) through Hartford Life Insurance Company.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve a resolution (attached) that recognizes Northern Michigan Financial Services and Dan Emmendorfer as the County’s deferred compensation representative for the Hartford Life Deferred Compensation Plan.  Furthermore, that a letter be sent to Hartford Life expressing the County’s displeasure at their recent attempt to give the County’s account to another agent without the County’s approval.  Motion carried – unanimous.
9.       Bellaire Com puter Center (attachments)
VPN Programming Needs
Jane Redfern and Steve Groll, from the Bellaire Computer Center (BCC), joined the meeting.  Ms. Redfern and Mr. Groll requested funding for necessary programming of the firewall, and router, to establish a Virtual Privacy Network (VPN).
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Finance Committee fund and the Board of Commissioners approve an expenditure of $5,060 from contingencies for necessary programming of the firewall and router to establish a Virtual Privacy Network.  Motion carried – unanimous.
Chain of Lakes Internet (COLI) Agreement
The agreement with COLI is up for renewal.  Ms. Redfern and Mr. Groll as well as Charles Koop, Legal Counsel, recommend renewal for another year.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners authorize the Chair to sign the extension of the wireless internet contract with Chain of Lakes Internet.  Motion carried – unanimous.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve an amendment to the agreement with COLI that requires a 90 day notification only when the county decides not to extend the service.  Motion carried – unanimous.
Old Computer Equipment Disposal
BCC will draft a computer and computer related equipment disposal policy.
10.     Representatives of the Unrepresented
Julie Gorno joined the meeting, as the Representative for the Unrepresented Employees group.  The other representatives, Jim Rossiter and Carl Goeman, were unable to attend todays meeting.  Ms. Gorno informed the Committee of the proposals from the Unrepresented Employees.  The Committee accepted the proposals with a promise to consider them and respond.
11.     Appointments
EDC/BRA
Ms. Rae Ann Thompson was the only citizen who completed a notice of interest form for the open position on the EDC and the BRA.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners Chairman appoint Rae Ann Thompson to the Economic Development Corporation and Brownfield Redevelopment Authority Boards (attachment).  Motion carried – unanimous.
911 Board
The Committee received notice of interest forms from three residents interested in the one vacancy on the 911 Board.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners Chairman appoint Bill Drollinger to the vacant 911 position (attachment). Yes - Crawford, Stanek No - McLeod
12.     Antrim County Transportation (ACT) - Dispatcher Position
Sheridan Rhoads, Director of ACT, joined the meeting.  Mr. Rhoads proposed to make the current part-time regular dispatcher position into a full-time regular dispatcher position.  Mr. Rhoads indicated that because of the new contracts for transportation services, that ACT has recently negotiated, the funds are available to pay for the position upgrade.  Mr. Rhoads indicated that the individual who currently holds the part-time position is interested in filling the full-time position.  Mr. Rhoads was informed that if the position is approved, he must post the position.
Motion by Mike Crawford, supported by Laura Stanek, to recommend to the Board of Commissioners approve the part-time regular dispatcher position be increased to a full-time regular dispatcher position.  Motion carried – unanimous.
13.     Commission on Aging (COA) Position
Carol Mitchell, Director, and Judy Parliament, Secretary of the COA, joined the meeting.  Ms. Mitchell proposed to make the current part-time irregular secretary position into a part-time regular secretary position.  Ms. Mitchell indicated that the individual who currently holds the part-time irregular position is interested in filling the part-time regular position.  Ms. Mitchell was informed that if the position is approved, she must post the position.
Ms. Mitchell indicated that the COA budget, supported by the millage, can handle the increased expenditure.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve the part-time regular secretary position in the COA be increased to a full-time regular secretary position.  Motion carried – unanimous.
14.     Construction Project Policy
The Committee agreed that this subject should be put on the Buildings and Grounds Committee agenda.
15.     Mileage Reimbursement Policy
The Committee reviewed a study of what the surrounding counties in Region 10 are paying for mileage reimbursement.  The Committee also discussed the fact that the Internal Revenue Service (IRS) has recently approved an increase to 48.5 cents per mile.
Motion by Bob McLeod, supported by Mike Crawford, to recommend the Board of Commissioners approve increasing the mileage reimbursement rate to 48.5 cents per mile (attachment).  Motion carried – unanimous.
16.     Resolutions
Lenawee County Resolution Opposing House Bill 5124
House Bill 5124 would dramatically reduce the revenues that the County would receive through the Register of Deeds office for providing documents to the public, among other things.  Mr. Garwood informed the Committee that Patty Niepoth, our Register of Deeds, was opposed to it.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve a resolution similar to the one received from Lenawee County (attached).  Motion carried – unanimous.
Washtenaw County Wireless Internet Initiative
No action taken.
M-32 Resolution
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve a resolution (attached) to support extending M-32 through East Jordan and Ellsworth to US 31.  Motion carried – unanimous.
NACO Combat Meth Act
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners authorize the Chairman to sign the letter to our United States Representative Bart Stupak urging him to support the Combat Meth Act (attached).   Motion carried – unanimous.
Meeting adjourned at 4:50 p.m.