Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

David Howelman

September 2, 2003

Minutes

Members Present:

Bob McLeod, Mike Crawford and David Howelman

Members Absent:

None

Others Present:

Pete Garwood and Jack White

1.       Meeting called to order at 1:00 p.m.

2.       Cash vs. Annuity – In Lieu of Health Insurance

Committee discussed the pros and cons of giving cash in lieu of health insurance instead of giving an annuity in lieu of health insurance.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve offering cash in lieu of health benefits in addition to the current practice of offering an annuity in lieu of health benefits, pending notification to the unions.  Motion carried – Unanimous.

3.       Planning Commission Appointment

The Committee reviewed six letters of interest for the open position on the Antrim County Planning Commission.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Chairman of the Board of Commissioners appoint Al Luurtsema to the Antrim County Planning Commission with Ray Mills and Barb Bradford as the second and third choice.  Motion carried – Unanimous.

4.       Probate Court Unrepresented Employees

Judge Norman Hayes informed the Committee about a contract between the Family Independence Agency and the Lutheran Child and Family Services.  Judge Hayes recommended the Chairman of the Board of Commissioners sign the contract acknowledging the money to support the contract is coming from the Child Care Fund.

Judge Hayes discussed the differences in the salary surveys conducted by the Probate Court Office and the survey developed by the Coordinator/Planner Office.

The Judge made a proposal for an increase for the Court Reporter position.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve an increase to the Court Administrator salary of 4% effective January 1, 2004 and an additional increase of 1.5% effective July 1, 2004.  The Court Reporter salary will be the 2003 salary, plus the stipend, with an addition of 4% effective January 1, 2004 and an increase of 3% effective July 1, 2004.  Motion carried – Unanimous.

5.       Privacy Policy

The Committee requested that Charles Koop, Legal Counsel be on the agenda for the October meeting regarding his recommendations for the Privacy Policy and the Website Privacy Policy.

6.       Medicare Supplement

The Committee requested that Mr. Terry Roote be placed on the agenda for the October meeting and that Mr. Garwood talk to the Labor Counsel about the possibility of changing the way the health benefits are provided to those who are eligible for Medicare.

7.       Hiring Policy

Motion by Dave Howelman, supported by Mike Crawford, to recommend the Board of Commissioners implement a hiring freeze (not hire replacements for vacant positions) to be effective immediately and remain effective through the budget year 2004.  Motion carried – Unanimous.

8.       Health Benefits

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners adopt the new PPO “WRAP” plan.  The plan includes implementing a Community Blue 12 with a $10/$40 prescription and a $10 office visit.   The plan also includes “wrapping” up to a Community Blue 1, utilizing a third party administrator, by accepting the Michigan Employee Benefit Services’ (MEBS) July 22, 2003 proposal, to administer the program.  Motion carried – Unanimous.

Meeting adjourned at 3:40 p.m.