Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
September 1, 2005
Minutes
Members Present:		Bob McLeod, Laura Stanek and Mike Crawford
Members Absent:		None
Others Present:		Pete Garwood and Jack White
1.       Meeting called to order at 12:35 p.m.
2.       Public Comment
None.
3.       Maintenance Supervisor -After Hours Work
Pete Garwood, Coordinator/Planner, informed the Committee that Dave Vitale, Maintenance Supervisor, has indicated that he is often called in to work in the wee hours of the night and morning when equipment breaks down.  He inquired about the possibility of additional compensation for such instances.
Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve a $35 payment for less than four hours and $55 payment for over four hours, for the Maintenance Supervisor, only in the case of an emergency call out.  The submittal for such payment will be subject to review and approval by the Finance Committee.  Motion carried: Yes - Stanek, McLeod;  No - Crawford.
4.       Sheriff Department
*  Correction Officer Vacancy
Dan Bean, Undersheriff, joined the meeting and requested the funds be reinstated for a recently vacated Corrections Officer position and the Sheriff be given authority to hire a replacement.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners reinstate the funds and position of Corrections Officer and approve the hiring process.  Motion carried – unanimous.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve the re-filling of a temporary part-time Animal Control Officer position (10 hours a week) in the animal shelter through the end of October.  Motion carried – unanimous.
Undersheriff Bean indicated the Sheriff would like the part-time position to be permanent.  The Committee indicated he can come to the next Committee meeting to justify the request.
5.       Construction Code Department
*  Permanent Part-time Irregular Clerk
Peter Garwood, Coordinator/Planner, informed the Committee that the individual who is currently in the part-time irregular clerk position in the Construction Code Department has been working for the County for 14 months at 29 hours a week, but has never had an increase in pay.  She is currently making $9.49 an hour.  In most cases she would have had a raise at six months and at one year.
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners increase the part-time irregular position wage to $10.28 per hour.  Motion carried – unanimous.
6.       Boards, Commissions and Committees Appointments
*  Department of Human Services (DHS), Meadow Brook Board
The Committee considered four interested individuals for the DHS, Meadow Brook Board:  James Pascoe, Thomas McCorry, Donald Schuiteman, and Patricia Lowery.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Chairman of the Board of Commissioners re-appoint Patricia Lowery to the DHS, Meadow Brook Board (attachment).  Motion carried – unanimous.
*  Regional Solid Waste Advisory Committee
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Chairman of the Board of Commissioners appoint Joe Meyers to the regional Solid Waste Advisory Committee (through the Northwest Michigan Council of Governments).  Motion carried – unanimous.
*  Construction Code Board of Appeals
Mr. Garwood explained there is a vacancy on the Construction Code Board of Appeals currently for a builder/contractor.  The County received interest from two candidates:  Joe Wertz and Dr. Donna Simons.
Motion by Mike Crawford, supported by Laura Stanek, to recommend the Chairman of the Board of Commissioners appoint Joe Wirtz to the Construction Code Board of Appeals (attachment).  Motion carried – unanimous.
7.       Resolutions
*  Clare County Resolution Regarding the Reduction of State Spending on Corrections.
The Committee considered the resolution, but no action was taken.
*  Iron County Resolution Regarding Eminent Domain (attachment)
Motion by Laura Stanek, supported to Mike Crawford, to recommend The Board of Commissioners approve a resolution similar to the one approved and submitted by Iron County.  Motion carried – unanimous.
*  Resolution to Urge the State of Michigan to Do All it Can for Those Affected by
Hurricane Katrina
Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners urge the State of Michigan to provide as much assistance as possible to the victims of Hurricane Katrina.  Motion carried – unanimous.
8.       Mileage Reimbursement Rates
The Committee discussed the burden recently put on those employees that are driving their personal vehicles as a part of their job for Antrim County.  The Committee acknowledged the price for a gallon of gas had increased almost one dollar in the past couple of days.  The Committee was informed that the current Federal rate is $ .405 compared to the County’s current rate of $ .38 a mile for reimbursement.  Raising the County rate above the Federal rate would have tax implications for the employees.
Motion by Bob McLeod, supported by Mike Crawford, to recommend the Board of Commissioners approve a $ .405 a mile reimbursement rate effective immediately.  Motion carried – unanimous.
	9.       Construction Code Permit Fees
	The Committee discussed the most recent information on the revenues and expenses in the Construction Code Department.  Most recently the numbers for July indicate revenues of $51,000 and expenses of $54,000.  Although some of the July expenses were from previous months it was still very concerning to the Committee.  The Committee discussed the 5% increase in permit fees that is scheduled to take effect January 1, 2006.  It was felt the January date may be too late.
	Motion by Laura Stanek, supported by Mike Crawford, to implement the 5% increase in permit fees for the Construction Code Department as soon as possible.  Motion carried – unanimous.
	10.     Bellaire Computer Center
	*  Anti-Virus License Renewal
	Jane Redfern and Steve Groll, from the Bellaire Computer Center, joined the meeting.  Ms. Redfern and Mr. Groll recommended that the Committee approve an anti-virus license renewal, with Symantec, for $14 per computer.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Finance Committee find the dollars and the Board of Commissioners approve the renewal of Norton Anti-Virus software for $14 per computer.  Motion carried – unanimous.
	*  Sound System Proposal
	Ms. Redfern and Mr. Groll presented a proposal from Sky Telecom to install a sound system for the Board of Commissioners room. The proposal cost is $14,000 and is for budget purposes only.
	The Committee tasked Ms. Redfern and Mr. Groll to put together bid specifications for a sound system and a personal listening system.
	11.     Meadowview Apartments
	Mr. George Perkins handed the Committee a letter indicating that he and his wife Betty Perkins are resigning from the Meadowview Apartments manager position (attachment).  Mr. Perkins indicated they would stay on until a replacement is found.
	Mr. Garwood will draft a letter of appreciation to Betty and George Perkins thanking them for their years of services on behalf of the Board of Commissioners.
	12.     Management of Meadowview Apartments
	The Committee considered a proposal from the management of the Meadow Brook Medical Care Facility (MBMCF) for the management of the Meadowview Apartments.
	The Committee asked the Chairman of the Human Services Committee approach the MBMCF management and negotiate an informal agreement with MBMCF for presentation to the Board of Commissioners.
	13.     Safe Driver Program – Unauthorized Release of Information Policy
	Mr. Garwood informed the Committee that in order to access the Secretary of State Record Check and Record Flag Program the County must have a policy for discipline of those that will be handling the driver’s information for the County, in case they were to use the information inappropriately.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners adopt the Unauthorized Release of Information Policy (attached).  Motion carried – unanimous.
	14.     Smoke Free Policy
	This policy is put on hold while the Health Department re-initiates the process for adoption of the ordinance.
	The meeting was adjourned at 3:14 p.m.