Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
August 5, 2004
Minutes
Members Present:		Bob McLeod and Laura Stanek
Members Absent:		Mike Crawford
Others Present:		Pete Garwood and Jack White
1.       Meeting called to order at 1:00 p.m.
2.       Public Comment
	None.
3.       Building Department Issue
	Action on the employment of Arlen Turner is deferred until after August 24.
4.       Grievance Hearing - Step 3
	Sheryl Langdon, Business Representative, and Marilyn Prezkop, Chief Steward for the General Bargaining Unit, were present to appeal Mr. Garwood’s decision to deny the grievance regarding the declining value of life insurance for bargaining unit members age 65 and older.  Ms. Langdon outlined the union’s position on the grievance at hand.  Ms. Langdon stated the contract simply states that $15,000 of life insurance will be provided to each employee.
	Mr. Garwood indicated it was never the intention of either party to circumvent the insurance carrier’s rules.  Mr. Garwood also indicated there was a timeliness issue (i.e. the employees have had the insurance documents for years and never protested.  The grievance procedure indicates the employee must file a grievance within four [4] days of the occurrence of the events giving rise to the grievance).
	Ms. Langdon indicated she didn’t think this issue was subject to the timeliness provision. Ms. Langdon indicated she also didn’t think the issue of the carrier’s rule applied.
	Mr. McLeod indicated that the contract specifies the County will provide “term life insurance” as opposed to whole life insurance which automatically factors in a reduction in the benefit based on age.  Ms. Langdon indicated that if we had stated the denial was based on the fact the contract specifies term life insurance we might not be here today discussing this grievance.
	Motion by Laura Stanek, supported by Bob McLeod, to deny the grievance dated July 16, 2004 regarding the declining value of the life insurance policy provided for the employees.  Motion carried – unanimous.
	Mr. Garwood will send a letter to Sheryl Langdon informing her of the denial.
5.       Computer Specifications
	Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve the draft computer hardware specifications for a Stand-Alone Personal Computer and a Power Stand-Alone Personal Computer, dated July 14, 2004 (attached).  Motion carried – unanimous.
6.       Probate Court - Temporary Employee
	Bill Hefferan, Probate Court Administrator, joined the meeting.  Mr. Garwood explained that the Probate Court has a full-time employee who has gone on Family Medical Leave Act (FMLA) leave.  Mr. Hefferan is seeking permission for a temporary (part-time) replacement as well as permission for the current employees to take over-time (both of which would not exceed the current funds budgeted for the full-time employee).
	Motion by Laura Stanek, supported by Bob McLeod, to allow the Probate Court to hire a temporary part-time employee and allow additional hours for current employees not to exceed the budgeted amount for the deputy register, until the deputy register returns from FMLA leave.  Motion carried – unanimous.
	Mr. Hefferan was informed he could hire the part-time employee immediately.
	The Committee addressed the general issue of hiring temporary employees when a full-time employee is off on an unpaid leave.
	Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners adopt the attached policy for the hiring of temporary employees.  Motion carried – unanimous.
7.       Boards, Commissions, and Committees Appointment Policy
	Mr. Garwood presented a draft policy for appointing individuals to boards, commissions and committees, as well as an “Interest Notification Form” that can be filled out by any individual interested in serving on a board, commission or committee.
	Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve the attached policy for appointment to commissions, boards and committees as well as the Interest Notification Form (attached).  Motion carried – unanimous.
8.       Acceptable Use Policy
	Committee directed Mr. Garwood to get a copy of the Grand Traverse County Acceptable Use Policy and simply change the words (where mentioned) from Grand Traverse County to Antrim County.
9.       Committee Appointment
	Bob Massey, Interim Building Department Head joined the meeting.
	o Construction Code Board of Appeals The Committee reviewed the two letters of interest for the Construction Code Board of Appeals.
	Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners appoint Mike Crawford for the commissioner position (until December 31, 2004), Bud Heirely for the building trade position (3 year), and Dave Watrous for the electrical trade position (3 years), to the Construction Code Board of Appeals and authorize the Chair to make the appointments for the mechanical trade and plumbing trade positions without full board approval.  Motion carried – unanimous.
10.     Grant Management Policy
	A policy was not available for review at this time.
11.     Resolutions
	o Midland County and Berrien County Resolutions - Change in County Tax Collection Date in Lieu of Revenue Sharing The Midland County resolution and communication from Michigan Association of Counties (MAC) was in favor of changing the tax collection date in order to make up for the loss in State revenue sharing.  The Berrien County resolution was against this method of making up for the loss of State revenue sharing.  No action taken.
	o Lake County Resolutions · Resolution in support of privacy of library cardholder information – No action taken. · Resolution in support of the drug fair pricing act and the Great Lakes Alliance for Affordable Drugs Act – No action taken. · Resolution in opposition to the July property tax collection proposal in lieu of revenue sharing funds – No action taken. · Resolution in support of a guarantee of State revenue sharing funds – No action taken. · Resolution opposing postponement of Election Day, November 2, 2004 – No action taken.
12.     Various Matters
	o Letter of Interest A letter of interest in serving on the Planning Commission was received from Kent McNeil.  Mr. McNeil was under the impression there was a vacancy on the Planning Commission, created by the expiration of Jack Norris’ term of office.  Mr. Garwood informed the Committee that he had responded with a letter to Mr. McNeil informing him that the appointment made at the previous Board of Commissioners meeting, was to fill the position left open by Jack Norris’ expired term of office and therefore there is no vacancy at this time.
Meeting adjourned at 2:35 p.m.