Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

David Howelman

July 3, 2003

Minutes

Members Present:

Mike Crawford, Bob McLeod and David Howelman

Members Absent:

None

Others Present:

Pete Garwood, Jack White, and Laura Sexton (during budget discussion)

1.       Meeting called to order at 1:03 p.m.

2.       Abstract Office Budget Request

Theresa Kent, Abstractor presented the budget request for the Abstract Office.

Motion by Bob McLeod, supported by Mike Crawford, to approve the Abstract Office budget, as amended, for submittal to the Finance Committee.  Motion carried – unanimous.

Motion by Mike Crawford, supported by Dave Howelman, to approve the amended Capital Outlay request for the Abstract Office for submittal to the Finance Committee.  Motion carried – unanimous.

3.       Coordinator/Planner Budget Request

Pete Garwood, Coordinator/Planner presented the budget request for the Coordinator/Planner Office.

Motion by Mike Crawford, supported by Dave Howelman, to approve the Coordinator/Planner Office budget for submittal to the Finance Committee.  Motion carried – unanimous.

Motion by Dave Howelman, supported by Mike Crawford, to approve the Coordinator/Planner Office Capital Outlay request for submittal to the Finance Committee in a prioritized manner.  Motion carried – unanimous.

4.       Digital Geographic Data Sharing Agreement

The Committee reviewed the Digital Geographic Data Sharing Agreement between Antrim County and Charlevoix County.  The agreement was reviewed by Legal Counsel.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve the Digital Geographic Data Sharing Agreement between Antrim County and Charlevoix County.  Motion carried – unanimous.

5.       Antrim County Privacy Policy

Committee reviewed the proposed privacy policy.

Motion by Dave Howelman, supported by Mike Crawford, to recommend the Board of Commissioners adopt the proposed Antrim County Privacy Policy, as amended and attached.  Motion carried – unanimous.

6.       Computer Policy - Disposal of Old Computers

Motion by Dave Howelman, supported by Mike Crawford, to recommend the Board of Commissioners adopt the following policy:

When a computer is being replaced and there is no other use for it within that department or another County office, the hard drive shall be removed from the Central Processing Unit (CPU) and destroyed.  The remaining CPU can be sold or properly disposed of.

Motion carried – unanimous.

7.       Lake County Resolution - MI Choice

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve a resolution similar to the Lake County Resolution regarding MI Choice, as long as the data used by Lake County can be substantiated.  Motion carried – unanimous.

8.       Kalamazoo County Resolution - Road Commission

No action taken.

9.       Driving in Behalf of the County Policy

Committee reviewed the motion/policy from the Health, Animal Control and Public Safety Committee requiring a driver's license record check.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve the Driving in Behalf of the County Policy proposed by the Health, Animal Control and Public Safety Committee with proposed amendments, as follows:

Prior to driving an Antrim County vehicle or driving their private vehicle in behalf of Antrim County, the potential driver must fill out a form that authorizes the County to check their driving record.

Each department head is responsible for making sure the forms are completed and signed by all individuals driving an Antrim County vehicle or collecting reimbursement for driving their private vehicle in behalf of their department.

Motion carried – unanimous.

10.     Sheriff Department Bargaining Unit Contracts

Bob McLeod reviewed the tentative agreements the negotiating team has reached with the Command Unit, Deputies and Dispatchers (D/D) Unit, and the Corrections/Cooks/Clerical (C/C/C) Bargaining Units.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve the proposed agreements with the Command Unit, the  Deputies and Dispatchers (D/D) Unit and the Corrections/Cooks/Clerical (C/C/C) Bargaining Unit (proposed agreement summaries will be provided at the meeting).  Motion carried – unanimous.

11.     Health Insurance

Terry Roote, Insurance Agent joined the meeting at 3:05 p.m.  Valerie Himick, Blue Cross Blue Shield Representative joined the meeting at 3:30 p.m.

The Committee heard a presentation on a heath benefit “Wrap” program from Mr. Roote.  The Committee heard a presentation on the most recent experience on claims the County had with Blue Cross Blue Shield.

The Committee asked Mr. Roote to do a presentation for the Board of Commissioners at a special meeting on July 22, 2003 at 7:00 p.m.  The Committee directed Mr. Garwood to invite the union representatives to the meeting.  Mr. Roote will contact the Coordinator/Planner Office if he can get the necessary people at a meeting that night for the presentation.

Meeting was adjourned at 4:30 p.m.