Administration and County Services Committee
Michael Crawford				Robert McLeod, Chairman	Laura Stanek
July 1, 2004
Minutes
Members Present:			Bob McLeod, Mike Crawford and Laura Stanek
Members Absent:			None
Others Present:			Pete Garwood and Jack White
1.       Meeting called to order at 12:30 p.m.
2.       Building Department Issue
	Peter Garwood, Coordinator/Planner, updated the Committee on the status of the agreement between the County and the State of Michigan Bureau of Construction Codes and Fire Safety.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners establish a full-time building inspector position, a full-time plumbing inspector position and that the appropriate funds be added to the Building Department budget, as well as involving Robert Massey in the interview process.  Motion carried – unanimous.
3.       Request from Arlen Turner
	Charles Koop, Legal Counsel, updated the Committee on Mr. Turner's request for reimbursement of legal expenses.
4.       Michigan State University (MSU) Extension Interviews
	Two applicants interviewed for the Executive Secretary position for the MSU Extension office.  The following candidates were:
	o Gayle Rider o Judy Simmons
	Bob McLeod, Chairman, explained the Board of Commissioners had given the Committee authority to fill the vacant position.
	Motion by Laura Stanek, supported by Mike Crawford, to hire Gayle Rider for the Executive Secretary position in the MSU Extension Office.  Motion carried – unanimous.
	Committee directed Mr. Garwood to post and advertise the vacant Secretary position for the MSU Extension Office.
5.       Abstract Budget Request
	Theresa Kent, Abstractor, joined the meeting to discuss her budget request for the 2005 year.
	Motion by Laura Stanek, supported by Mike Crawford, to use the Register of Deeds automation fund to purchase the necessary computer monitors and other equipment necessary to get the Abstract office compatible with the Register of Deeds technology.  Motion carried – unanimous.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve a $5.00 search fee for information requests by customers of the Abstract office.  Motion carried – unanimous.
	Motion by Mike Crawford, supported by Laura Stanek, to approve the Abstractor budget for submittal to the Finance Committee and the Board of Commissioners.  Motion carried – unanimous.
6.       Northwest Michigan Council of Governments (NWMCOG)
	Bud Shipstead, Director, and Elaine Wood, Deputy Director, joined the meeting to give an update of the NWMCOG activities and discuss the appropriation request for the NWMCOG.
	Motion by Laura Stanek, supported by Mike Crawford, to approve the Northwest Michigan Council of Governments appropriation request for submittal to the Finance Committee and the Board of Commissioners.  Motion carried – unanimous.
7.       Coordinator/Planner Office Budget Request
	Mr. Garwood presented the budget and capital outlay request for the Coordinator/Planner Office for the year 2005.
	Motion by Mike Crawford, supported by Laura Stanek, to approve the Coordinator/Planner budget and capital outlay request for submittal to the Finance Committee and the Board of Commissioners.  Motion carried – unanimous.
8.       County Clerk
	Laura Sexton, County Clerk, requested the reinstatement of the full-time position (Clerk II) in her office.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve the reinstatement of the full-time Clerk II position in the Clerk’s office and the discontinuance of the part-time position.  Motion carried – unanimous.
9.       Annuity in Lieu of Health Benefits
	Discussion on this issue was delayed until later in the meeting.
10.     Boards/Committee/Commissions Appointment Policy
	There was not a draft policy to review at this time.
11.     Grant Management Policy
	There was not a draft policy to review at this time.
12.     Resolutions
	§ Livingston County Resolution - Supporting Senate Bill 217, Amendment to Drain Code No Action Taken.
	§ Newaygo County Resolution - Advocating State Revenue Sharing for Counties be guaranteed by amending the Michigan Constitution. Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve a resolution similar to the Newaygo County Resolution (attached).  Motion carried – unanimous.
	§ Washtenaw County Resolutions
		v Opposing Additional Cuts to Transportation Funding Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve a resolution, similar to the Washtenaw County Resolution (attached), opposing additional cuts in transportation funding.  Motion carried – unanimous.
		v Opposing Michigan Senate Bill 1147 and House Bill 5762 regarding transportation issues No Action recommended.
		v Opposing 35 Parts Per Billion as the Maximum Contamination Level for 1,4  Dioxane in Drinking Water Committee directed Mr. Garwood to ask ACUTE to respond to the proposed resolution.
13.     Per Diem for Meals
	The Committee decided not to recommend a change in policy for meals reimbursement.
14.     Building Department Update
	Charles Koop joined the meeting. The Committee discussed the building department issues. Mr. Koop also informed the Committee about a FOIA request the County received.
15.     Commissioner Compensation and Annuity in Lieu of Health Benefits
	Mr. McLeod indicated, based on the feedback, he was not going to pursue the proposal on changing the salary, in trade for dropping health benefits, for Commissioners.  However, Mr. McLeod did propose increasing the amount the County currently pays a participant, of the Annuity in Lieu of Health Benefits program, for the members of the Board of Commissioners.  The following illustrates the plan applied to the current premium:
	§ Two Person Premium $813 ÷ 2 = $406.50 o Annuity for not taking the hospitalization (basic) insurance                  $406.50 o Annuity for not taking the prescription coverage (rounded down)         $ 40.00 o Annuity for not taking the dental coverage (rounded down)                $ 20.00
	Motion by Mike Crawford, supported by Bob McLeod, to recommend the Board of Commissioners change the annuity in lieu of health benefits for the Commissioners as follows: v To increase the annuity in lieu of health benefits to 50% of the two person premium for the hospitalization (basic) insurance (based on the capped premium amount), v 10% of the annuity for those who do not subscribe to the prescription plan (rounded to the lowest second digit), and v 5% of the annuity for those who do not subscribe to the dental plan (rounded to the lowest second digit). The change is to take place effective January 1, 2005.  Motion – unanimous.
16.     Ordinance Adoption Policy
	The Committee discussed whether or not to propose an Ordinance Adoption Policy.  In the end, the Committee decided not to recommend a policy to the Board of Commissioners at this time.
Meeting adjourned at 4:15 p.m.