Administration and County Services Committee
Michael Crawford				Robert McLeod, Chairman	Laura Stanek
June 3, 2004
Minutes
Members Present:			Bob McLeod, Mike Crawford and Laura Stanek
Members Absent:			None
Others Present:			Pete Garwood and Jack White
1.       Meeting called to order at 1:00 p.m.
2.       Approval of Closed Session Minutes
		Motion by Laura Stanek, supported by Mike Crawford, to approve the closed session minutes of May 14, 2004.  Motion carried – unanimous.
3.       Resolutions
§ Lake County - Marking and Patrolling State Trails
		Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve a resolution similar to the resolution received by Lake County requesting the State consider marking and patrolling trails on State owned land (attachment).  Motion carried – unanimous.
§ Grand Traverse County – Opposing Collection of State Minimum Fees
		The Administration and County Services Committee has already recommended this resolution (Gogebic County) to the Board of Commissioners, at their February 5, 2004 meeting.  The Board of Commissioners did not take action at that time.
4.       Commission on Aging Sales Clerk Interviews
		Four (4) candidates were interviewed, as follows:
§ Randi Curtis
§ Julie Palka
§ Terra Kirts
§ Anna Gebhard
		Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners hire Julie Palka for the position of Sales Clerk in the Nifty Thrifty, and if she is does not accept the job, it should be offered to Terra Kirts.  Motion carried – unanimous.
5.       Request from Arlen Turner
		The Committee directed Pete Garwood, Coordinator/Planner, to get a formal opinion from the Labor Attorney on paying for Mr. Turner's attorney fees.
6.       Maintenance Department Vacancy
	Mr. Vitale, Maintenance Supervisor, came in and requested to fill the, soon to be vacant, custodian/maintenance position. The committee inquired about contracting out grounds maintenance.  The hiring freeze was acknowledged.  Mr. Vitale was asked if he could get by with a part-time employee.
	Mr. Crawford indicated the Building and Grounds Committee asked Mr. Vitale to figure out how much time is put into landscaping and other grounds maintenance.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners release the funds and authorize the hiring process for the soon to be vacant position in the maintenance department. Motion carried – unanimous.
7.       Commissioners Compensation
	The Committee considered the proposal they received from Mr. McLeod, at the last Committee meeting.  No action taken at this time.
	Mr. Garwood was directed to request an opinion from Mr. Koop on the proposed benefit change for the Commissioners.
8.       Per Diem for Meals
	Mr. Garwood will talk to the auditor to discuss whether or not the County would have to continue tracking receipts if a per diem policy was implemented.
9.       Grant Management Policy
	Mr. Garwood indicated he had a sample policy from another county, but did not have it ready for their review at this time, due to other recent emergency priorities.
10.     Board/Committee/Commission Appointment Policy
	There was no policy to present at this time.
11.     MSU Extension Vacancy
	Stan Moore, MSU Extension Director, joined the meeting to request the release of dollars and the okay to begin the hiring process for the vacant position of Executive Secretary.
	Mr. Moore was asked if he could do without filling the position until August 1.  The Committee discussed the possibility of simply promoting the employee, in the Secretary position, in the MSU Extension office.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve posting the vacant Executive Secretary position, in the MSU Extension Office, and authorize the Administration Committee to fill the position. If the position is filled by the existing employee, who is currently in the Secretary position in the MSU Extension office, it is recommended the Board of Commissioners authorize the Administration and County Services Committee to post and fill the remaining open Secretary position.  Motion carried – unanimous.
12.     Committee Appointments
§ Economic Development Corporation (EDC)/Brownfield Redevelopment Authority (BRA)
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Richard Diebold to the EDC/BRA.  Motion carried – unanimous.
§ Commission On Aging (COA) Board
	No letters of interest were received for the vacancy on the COA Board.  It was noted that the COA Board lacks representation from the east side of the County.  Laura Stanek will look for candidates on the east side of the County.
§ Planning Commission
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reappoint Tom Maleck and Jim Pascoe to three year terms on the Planning Commission.  Motion carried – unanimous.
	The third appointment will be decided after hearing from Mr. Koop on an eligibility question prior to Board of Commissioners meeting.
13.     Internet Access
	The third appointment will be decided after hearing from Mr. Koop on an eligibility question prior to Board of Commissioners meeting.
	Mr. Groll presented information on the various ways and approximate costs of connecting the four buildings, on the main county campus, to high speed internet.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners restore the computer committee.  Motion carried - unanimous.
Meeting was adjourned at 5:00 p.m.