Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

David Howelman

May 1, 2003

Minutes

Members Present:

Mike Crawford, Bob McLeod and David Howelman

Members Absent:

None

Others Present:

Pete Garwood, Jack White and Sherry Comben

1.       Meeting called to order at 1:00 p.m.

2.       Sheriff Department Personnel Issue

Sheriff Terry Johnson requested permission to fill a Corrections Officer position that was recently vacated.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners release the funds for the vacant Corrections Officer position and allow the Sheriff to fill the position.  Motion carried – unanimous.

3.       Emergency Action Guidelines Grant

Bill Murphy, Emergency Operations Director was unavailable.

Committee discussed the grant to amend the Emergency Action Guidelines Grant and the budget for the same in regards to personnel.  The Committee referred the issue to the Health, Animal Control and Public Safety Committee.

4.       Digital Geographic Data Sharing Agreement – Charlevoix County

The Committee has not received input from Legal Counsel yet.  Action delayed until next month.

5.       Resolutions

·         Ottawa County Resolution– NPDES Phase II Rule Change

No action taken.

·         Baraga County Resolution – U.S. Veterans

No action taken.

·         Genessee County Resolution – Mobile Home Parks

No action taken.

·         Ottawa County Resolution – Substance Abuse Treatment Funding

No action taken.

6.       State Owned Property

Mr. Garwood, Coordinator/Planner and Sherry Comben, Treasurer explained the State is proposing to pay an across the board $2.00 per acre which would decrease the payment in lieu of taxes coming into the County (including all local governments and schools) by over $44,000.

Because the proposal is still in Committee and has not been proposed as legislation, the Committee felt it was premature to take action at this time.

7.       Building Department Personnel Issue

Arlen Turner, Building Official requested the authority to hire a part-time temporary Mechanical Inspector.  The current Mechanical Inspector is off on disability leave.

Motion by Dave Howelman, supported by Mike Crawford to recommend the Board of Commissioners allow Arlen Turner to hire a part-time temporary Mechanical Inspector for a period of six (6) months.  Motion carried – unanimous.

8.       MSU Extension Personnel Issue

Stan Moore, MSU Extension Director made a request in behalf of Irene Gettel, Office Manager in the MSU Extension Office for the reimbursement of personal and vacation days.

Although the Committee is very appreciative of Ms. Gettel’s service to the County it was the consensus not to approve the request.

9.       Committee Appointments

·         Economic Development Corporation/Brownfield Redevelopment Authority

Motion by Dave Howelman, supported by Mike Crawford to recommend the Chairman of the Board of Commissioners reappoint Tom Lane, Robert Atkinson and Pete Garwood to the Economic Development Corporation/Brownfield Redevelopment Authority.  Motion carried – unanimous.

·         Planning Commission

Motion by Mike Crawford, supported by Dave Howelman to recommend the Chairman of the Board of Commissioners appoint Jim Pascoe and reappoint Jill Barnard and Marshall Wright to the Planning Commission.  Motion carried – unanimous.

·         Family Independence Agency Appointment

A meeting has been set for May 8, 2003 at 8:30 a.m. to make a recommendation for an appointment to the Family Independence Agency Board.

10.     Health Benefits (Presentation)

Terry Roote of Northern Benefits and Carl Grubb of Basic Human Resources Connection, presented information on a Health Reimbursement Arrangement (HRA) Program.

Mike Crawford left the meeting at 3:20 p.m.

The Committee requested Mr. Roote present the financial impact (to the County) of adopting an HRA at the June Administration Committee meeting.

11.     Computer Information Technology

Sherry Comben and Bob Englebrecht, Equalization Director came in to discuss the County’s future direction for computer technology.

Mr. Garwood will check with other counties and who they have used to help get an information technology plan together.

12.     Supervisor Training

The Committee directed Mr. Garwood to research supervisor training for the Department Heads.

13.     County Policy Regarding Privacy

Chairman Bob McLeod explained a situation that Grass River Natural Area, Inc. recently experienced when they traded their database of businesses they contact for potential donations for some computer work.  The issue of privacy came up.

Pete Garwood was directed to draft a County privacy policy for the June 5 meeting.

14.     Priority Health 6001.1 - High

Motion by Dave Howelman, supported by Bob McLeod, to recommend the Board of Commissioners discontinue offering the Priority Health suffix 6001.1 – High, as no employees subscribe to the plan.  Motion carried – unanimous.

Meeting adjourned at 4:30 p.m.