Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
March 4, 2004
Minutes
Members Present:		Bob McLeod, Mike Crawford and Laura Stanek
Members Absent:		None
Others Present:		Pete Garwood
1. Meeting called to order at 1:05 p.m.
2. Public Comment
	None.
3. Sheriff Department
	Bob McLeod, Chair, and Peter Garwood, Coordinator/Planner, explained the results of the recent mediation held to finalize the Corrections, Cook, and Clerical Contract (CCC) in the Sheriff Department for ratification.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners ratify the Corrections, Cook, and Clerical contract as negotiated through mediation on February 13, 2004. Motion carried – unanimous.
4. Board Appointments
	*   North Country Community Mental Health Board Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners reappoint Kent Stoddard and Louis Scholl to the North Country Community Mental Health Board. Motion carried – unanimous.
5. Health Benefit Issue
	Judy Martin, Director of Meadow Brook Medical Care Facility, joined the meeting. Ms. Martin explained the position of the Family Independence Agency's Board, regarding the Domestic Partner rider for health benefits. The Committee indicated they would not support the concept of the rider.
6. Christmas and New Years Holidays
	Mr. Garwood explained that when Christmas and New Years fall on a weekend, we usually survey the employees to determine which day they want to have the holiday on (a Thursday or a Monday). The Committee agreed with the process.
7. Equalization Department
	Bob Englebrecht, Equalization Director, joined the meeting. Mr. Englebrecht informed the Committee, the Appraiser (Scott Reed) in his office has resigned as of last week. Mr. Englebrecht requested a lifting of the hiring freeze, release of the funds for the position and permission to initiate the hiring process.
	Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners lift the hiring freeze, release the funds and initiate the hiring process, to fill the appraiser position in the Equalization Department. The position is to be filled no sooner than June 1, 2004. Motion carried – unanimous.
8. Various Matters
	Laura Sexton, Clerk joined the meeting.
	*   Health Information Privacy and Accountability Act (HIPAA) Privacy Officer Mr. Garwood explained that, to be in compliance with the HIPAA, we must appoint a Privacy Officer.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners appoint Laura Sexton, County Clerk, as the Privacy Officer for HIPAA compliance. Motion carried – unanimous.
	*   Clerk Office Personnel Issue Laura Sexton, County Clerk, informed the Committee one of her employees (Carol Austin), a Clerk II, is resigning as of April 2, 2004. Ms. Sexton requested the hiring freeze be lifted, the funds for the position be released and permission to initiate the hiring process.
	The Committee and Ms. Sexton agreed to delay the process at this time.
	*   Resolutions Muskegon County Resolution – Supporting Oakland County Commissioner Eric Coleman for National Association of Counties (NACo) Board of Directors – Second Vice-President.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners support Eric Coleman for Second Vice-President for the NACo Board of Directors (see attachments). Motion carried – unanimous.
	*   Park Employee Wages Motion by Mike Crawford, supported by Laura Stanek, to recommend the Board of Commissioners approve a 3.5 percent increase in wages for the park employees for the 2004 season. Motion carried – unanimous.
	*   Web Site Grant Mr. Garwood and Howard Yamaguchi, Associate Planner, briefed the Committee on the Geographic Information System (GIS)/web site grant the County and Land Information Access Association (LIAA) obtained from the Coastal Management Program (CMP).
Meeting adjourned at 2:55 p.m.