Administration and County Services Committee
Michael Crawford			Robert McLeod, Chairman	Laura Stanek
February 11, 2004
Minutes
Members Present:		Bob McLeod, Mike Crawford and Laura Stanek
Members Absent:		None
Others Present:		Pete Garwood and Jack White
1. Meeting called to order at 8:45 a.m.
2. Plumbing Inspector Interviews
	Arlen Turner, Building Official, joined the meeting for the interviews of the candidates for Plumbing Inspector. Four candidates were interviewed, as follows:
	*   Jason Wright *   William Daly *   Arlo Baker *   Alvin McShane
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners hire Mr. Alvin McShane for the part-time position of Plumbing Inspector, with Jason Wright as the second choice and Arlo Baker as the third choice respectively. Motion carried – unanimous.
3. Sheriff Department Personnel Issue
	Sheriff Terry Johnson joined the meeting to discuss the shortage of personnel in his department. Sheriff Johnson requested approval of a part-time temporary court officer.
	Motion by Laura Stanek, supported by Mike Crawford, to recommend the Board of Commissioners approve the release of funds for a part-time (24 hour a week), temporary court officer ($13.00 an hour). Motion carried – unanimous.
4. Grievance Hearing
	* Class Action Grievance - Creation of an Administrative Assistant position in the Clerk’s Office
	The Committee reviewed the grievance as submitted, as well as the grievance process. The Committee met with the Union in Room 203-B for the Step 3 appeal.
	In attendance for the Union were Sheryl Langdon, Business Representative, and Marilyn Prezkop, Chief Steward. Ms. Langdon explained that she filed the grievance as a courtesy, and that she fully intends to file a Unit Clarification. She stated that the Union has wall-to-wall representation in this unit, and that only the confidential employees (Coordinator/Planner office and Prosecuting Attorney office) are excluded. She indicated that the creation and filling of the Administrative Assistant position is an erosion of the bargaining unit.
	Bob McLeod, Chair of the Administration and County Services Committee, indicated the county does not see this as a violation of either of the sections cited by the union: 1.1 excludes supervisors from the union; 17.2 deals with new classifications in the bargaining unit (the new position is supervisory and is not subject to this section). Mr. McLeod also indicated there are new responsibilities in the Clerk’s office that prompted the creation of the position: school elections; family court duties; sheriff department payroll.
	Ms. Langdon stated the new position is doing the same work as that which was previously done by the person that was in the Chief Deputy position, which in her opinion is union work. Mr. McLeod pointed out that all the work done in the Clerk’s office is also being done by the Clerk and is not exclusively “bargaining unit work”.
	Ms. Langdon questioned whether or not the new Administrative Assistant was truly a supervisor. Laura Sexton, County Clerk, indicated that the new position has the authority to hire and fire and discipline even while the Clerk was present. Ms. Sexton assured Ms. Langdon that for all employees, except the deputy positions, the Administrative Assistant/Supervisor had full authority to hire, fire and discipline.
	Ms. Langdon questioned why, with all the new responsibilities in the office, the Chief Deputy position remains vacant. Mr. McLeod informed Ms. Langdon the county cannot, at this time, afford to fill the position due to the current economic climate.
	Ms. Langdon stated that if the position is truly a supervisory position, then they would have no problem with it.
	The Committee resumed the rest of the meeting in the meeting room in the Coordinator/Planner Office.
	After careful consideration of the evidence offered on both sides of the issue, the following action was taken:
	Motion by Mike Crawford, supported by Laura Stanek, to deny the grievance regarding the creation and filling of the Administrative Assistant/Supervisor position in the Clerk’s office, as it is not a violation of the sections of the bargaining agreement cited, nor is it a violation of any other section of the bargaining agreement. Motion carried – unanimous.
Meeting was adjourned at 12:05 p.m.