Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

David Howelman

February 6, 2003

Minutes

Members Present:

Bob McLeod, Mike Crawford and David Howelman

Members Absent:

None

Others Present:

Pete Garwood and Jack White

1.        Meeting called to order at 1:02 p.m.

2.        Committee Appointments

§       Parks and Recreation Commission

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Chairman of the Board of Commissioners reappoint Stan Moore to the Parks and Recreation Commission for a three (3) year term.  Motion carried – unanimous.

§       ACNA

Motion by Dave Howelman, supported by Mike Crawford, to recommend the Chairman of the Board of Commissioners reaffirm the appointment of Gale Murphy to the ACNA to expire January 1, 2005.  Motion carried – unanimous.

§       Board of Public Works

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Chairman of the Board of Commissioners appoint Joe Allen to the Board of Public Works.  Motion carried - unanimous.

§       EDC/BRA

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Chairman of the Board of Commissioners reappoint Laura Stanek to the EDC/BRA.  Motion carried – unanimous.

§       Multi-Purpose Collaborative Body (MPCB)

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Chairman of the Board of Commissioners reappoint Laura Stanek to the MPCB.  Motion carried – unanimous.

3.        Grievance Appeal

Linda Hoogerhyde, Assistant Cook came in with Teamster Business Representative Sheryl Langdon and Chief Steward, Marilyn Prezkop.

Ms. Hoogerhyde asked that the meeting go into closed session.

Motion by Mike Crawford, supported by Dave Howelman, that the meeting go into closed session to discuss a disciplinary matter.  Motion carried – unanimous.

Closed Session began at 1:15 p.m.

The Union representatives and Ms. Hoogerhyde left the closed session at 1:45 p.m.

The Union representatives and Ms. Hoogerhyde rejoined the closed session at 2:45 p.m.

Committee returned to open session at 2:56 p.m.

Motion by Mike Crawford, supported by Dave Howelman, to reduce the written reprimand of Ms. Linda Hoogerhyde dated January 6, 2003 to a verbal reprimand.  Motion carried – unanimous.

The Committee recommended the Human Services Committee look into the workplace at the Commission on Aging.

4.        Sheriff Department

Sheriff Johnson informed the Committee that one of his office staff has resigned and he needed to replace the person right away.  He contacted the Chairman of the Board of Commissioners, and received permission to fill the position.  However, policy dictates the Board of Commission take action to release the funds for the position.

Motion by Dave Howelman, supported by Mike Crawford, to recommend the Board of Commissioners release the funds for the Transcriptionist position in the Sheriff Department office.  Motion carried – unanimous.

The Sheriff informed the Committee that due to increased activity in the Courts he feels he needs a new part-time temporary person to serve as a bailiff in the courts.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve and the Finance Committee find the dollars for a new part-time position at 24 hours per week.  Motion carried – unanimous.

5.        Sheriff Payroll Issue

The Committee discussed with Sheriff Johnson and Laura Sexton, County Clerk shifting the payroll functions for the Sheriff Department to the Clerk Office.  Reasons cited were to promote uniformity of how the payroll activity is performed throughout the County departments.

Motion by Mike Crawford, supported by Dave Howelman, to recommend the Board of Commissioners approve moving the functions of payroll for the Sheriff Department from the Sheriff Department to the Clerk Office.  Motion carried – unanimous.

6.        Abstract Office

The Committee updated Theresa Kent, Abstractor on the current situation with the computerized tract index.  The Committee discussed with Ms. Kent the current method for keeping the tract index versus keeping it on computer.  The Committee also indicated that at their next meeting they will arrange to take a tour of both the Abstract Office and the Register of Deeds Office.

Mike Crawford left the meeting at 3:15 p.m.

7.        Health Benefit Proposed Changes

The Committee reviewed information collected by the Coordinator/Planner Office regarding potential changes to the prescription and hospitalization insurance.

Motion by Dave Howelman, supported by Bob McLeod, to recommend the Board of Commissioners approve, for the BCBS PPO, going from a $10 co-pay to a $10/$40 co-pay for prescription drugs with a reimbursement of the $30 on a name brand drug only if the employee can produce doctor certification that a generic substitute is not available or the name brand drug is necessary, as well as a paid receipt.  Additionally, the Committee recommends the Board of Commissioners approve, for the Priority Health HMO, going from a $10 co-pay to a $10/$20 co-pay for prescription drugs with a reimbursement of the $10 on a name brand drug only if the employee can produce doctor certification that a generic substitute is not available or the name brand drug is necessary, as well as a paid receipt.  Motion carried – unanimous.

8.        Annuity In Lieu of Health Benefits

The Committee reviewed data collected by the Coordinator/Planner Office for what other counties are paying for employees who do not take the County provided health insurance.

Motion by Bob McLeod, supported by Dave Howelman, to increase the amount paid to the employees who elect to take an annuity in lieu of health benefits:

·        To $200 for not taking the hospitalization coverage

·        To $20 for not taking the prescription rider

·        To $10 for not taking the dental rider.

Motion carried – unanimous.

9.        Meadowview Apartment Manager – Wage Increase

Motion by Dave Howelman, supported by Bob McLeod, to increase the wage of the Meadowview Apartment Manager to the same amount given to those in the unrepresented group who did not have enough comparables, i.e. 3.5%.  Motion carried – unanimous.

10.      Sexual Harassment Workshop

Mr. Garwood informed the Committee that on March 17 and 18 the County will hold four sessions on sexual harassment.  The instructor will be paid through the Michigan Municipal Risk Management Association.

Meeting adjourned at 5:10 p.m.