Administration and County Services Committee

Administration and County Services Committee

Michael Crawford			Robert McLeod, Chairman	David Howelman

January 6, 2003
Minutes

Members Present:		Bob McLeod, Mike Crawford and David Howelman
Members Absent:		None
Others Present:		Pete Garwood, Laura Stanek and Jack White

1. Meeting called to order at 1:00 p.m.
2. Emergency Services Coordinator Budget
	Committee discussed Emergency Management departmental budget problem with Mr. William Murphy, Emergency Services Coordinator.
	Mr. McLeod, Committee Chair, enumerated past budgetary problems Mr. Murphy has had. The Committee discussed with Mr. Murphy the fact that his expenditures in 2002 exceeded the dollars budgeted for his department.
	Mr. McLeod indicated the Finance Committee will be meeting with Mr. Murphy quarterly regarding his budget. The Committee agreed Mr. Murphy should also provide the Finance Committee with a list of mandatory meetings and trainings required of his position.
	Committee agreed on a course of action regarding this issue.
3. Building Evacuation Plan Amendment
	Mr. Murphy presented a suggestion for amendments to the fire evacuation plan and the Emergency Bomb Threat Plan. Committee asked Mr. Murphy to discuss the building evacuation sections of each of the plans with the Antrim County Emergency Services (ACES) for possible suggestions.
4. Health Benefits
	Mr. Terry Roote, Insurance Agent presented information about alternatives for bringing down the cost of health benefits for the County.
	Changing the prescription co-pay in some way and the exploration of a Health Reimbursement Account (HRA), were the two options Mr. Roote recommended most highly.
	Committee directed Mr. Garwood to develop options for the $10/$40 (generic/name brand) co-pay for prescription drugs.

5. Undersheriff Benefits
	Sheriff Terry Johnson presented a request for the Undersheriff and the Jail Nurse to receive the same benefit package as other full-time employees in the Sheriff Department (specifically for the buy back of personal days and for vacation day calculation).
	Motion by Mike Crawford, supported by David Howelman, to recommend the Board of Commissioners make changes in the following benefits for the Undersheriff and the Jail Nurse: Change the buy back for the personal days from 75% to 100% and the vacation from the schedule observed by the Unrepresented and the General Unit to the vacation schedule outlined in the bargaining contract of the Command Unit in the Sheriff Department. Motion carried – unanimous.
6. Unrepresented Employees
	Committee met with the Representatives of the Unrepresented: Sherry Comben, Bob Englebrecht, and Karen Day. The Unrepresented group presented the Committee with a counter proposal to the Committee’s most recent proposal. The Committee caucused and presented the Unrepresented group with a last, best and final offer.
7. Appraiser Interviews
	Bob Englebrecht, Equalization Director joined the meeting for the interviews. The Committee interviewed one applicant (two others who were scheduled for interviews had cancelled at the last minute).
	Motion by Mike Crawford, supported by David Howelman, to recommend the Board of Commissioners hire Mr. Scott Reed for the vacant position of Appraiser in the Equalization Department. Motion carried – unanimous.
8. Road Commission Appointment
	Two members of the public joined the meeting at this time. Both individuals Mr. Glenn Paradis and Mr. Rick Teague had file letters of interest for the vacant Road Commission position.
	The Committee reviewed five (5) letters of interest for the vacant position of Road Commission member.
	Glenn Paradis made comments in support of his letter of interest.
	Rick Teague made comments in support of his letter of interest.
	The Committee discussed the letters of interest submitted.
	Motion by Mike Crawford, supported by David Howelman, to recommend the chairman of the Board of Commissioners appoint Fred Hunt to the vacant position on the Antrim County Road Commission. Motion carried – unanimous.

9. Computer Standards (see attachments)
	The Committee reviewed the draft computer specifications.
	Motion by David Howelman, supported by Mike Crawford, to recommend the Board of Commissioners approve the new standards for both the Stand Alone Personal Computer and the Power Stand Alone Personal Computer.
10. Various Matters
	· Prosecuting Attorney
	Charles Koop, Prosecuting Attorney informed the Committee he had previously planned to request the use of a retired squad car, but has since decided against doing so.
	· Register of Deeds
	Patti Niepoth, Register of Deeds came in and informed the Committee the "Fee Bill" was signed by the Governor (the bill will add an extra charge to the recording of documents in the Register of Deeds Office specifically for technology upgrades in the Register of Deeds Office).
	Ms. Niepoth also informed the Committee she has been selected as the Register of Deeds Association representative for the 16 counties in the northern Lower Peninsula.
	Ms. Niepoth also distributed a comparison of the amount of documents recorded in each of the counties in Region 10 and discussed her view of the current method for determining salaries in the County. No action taken.
Meeting was adjourned at 5:45 p.m.

Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

David Howelman

January 6, 2003

Minutes

Members Present:

Bob McLeod, Mike Crawford and David Howelman

Members Absent:

None

Others Present:

1. Meeting called to order at 1:00 p.m.

Committee discussed Emergency Management departmental budget problem with Mr. William Murphy, Emergency Services Coordinator.

Mr. McLeod, Committee Chair, enumerated past budgetary problems Mr. Murphy has had. The Committee discussed with Mr. Murphy the fact that his expenditures in 2002 exceeded the dollars budgeted for his department.