Antrim County Transportation Committee

Meeting Minutes

April 3, 2006

Present:  Dawson, Howelman, White, Rhoads.

Meeting called to order at 9:00 am.

Minutes of March 7 meeting were reviewed.

Correspondence was presented and reviewed as follows:

Letters to Representative Elsenheimer and Senator Allen inviting them to a legislative breakfast in conjunction with the Michigan Public Transit Association Spring Meeting in Lansing.

Letter to Bellaire Schools responding to their request for a transportation proposal.

Letter to MDOT requesting reimbursement in the amount of $21,285 for a recent van purchase.

Letter to Hoekstra Transportation ordering a replacement bus using MDOT capital funds.

Memo to Dispatchers re: changing our phone greeting from “Dial-A-Ride” to “Antrim County Transportation” to more accurately reflect our total transportation program.

Memo from MDOT indicating that the final audit of FY 02 operating expenditures reflects an overpayment to ACT in the amount of $16,043. As in the past, the current monthly payment to ACT for operating expenses will be reduced by $2,000 until the entire amount is repaid.

A signed Authorization from MDOT in the amount of $17,400 for the purchase of several capital items including a copier, fuel card reader and facility improvements.  The request for these items was placed a year ago and there was a lengthy delay in obtaining funding at the state and federal level to approve them sooner.  As a result, MDOT allowed ACT to utilize unspent funds from a previous Authorization to replace the fuel card reader and relocate the front entrance.  The funds in this Authorization budgeted for those items will be used for other capital items at ACT.

Financial reports were presented including vouchers for April along with expense and revenue reports for February.  Motion by Howelman, support by Dawson to approve the vouchers and reports as presented.  All voting aye.  Motion carried.

Rhoads reported that one additional part time driver, Gary Eagle, has been hired. 

Rhoads presented a second draft of a document which is intended to clarify driver and ACT responsibilities associated with costs of obtaining and maintaining a Commercial Driver License.  Motion by Howelman, support by Dawson to approve the document with immediate effect and add it to the ACT Employee Resource Guide. All voting aye.  Motion carried.

Ridership reports for March were presented as follows:

Meadow Brook – 12 rides with an invoice amount of $1560.

Bellaire Schools – Invoice amount of $5,241

General Ridership – No report available at time of meeting.

Rhoads indicated that he would be attending an MDOT transportation planning meeting in Gaylord this evening. The committee will receive an update at the next meeting. 

The next meeting will be May 5, 2006 at 9:00 am.

Meeting adjourned at 10:10 am.

Transportation Committee

Airport

Minutes April 3, 2006

Robert McLeod                                                 Gene Dawson, Chairman                                          David Howelman

Members present:  Gene Dawson and D. Howelman

Others present:      J. Strehl , J. White

Meeting opened 10:30 am

Public Comment: None

SR W: S. Beaty of SR W reviewed a site proposal for drilling on airport grounds, Motion by D. Howelman to approve two well site locations and one transmission line location based upon legal review from C. Koop. Compensation $24,000 dollars. Support G. Dawnson.

Airport update: J. Strehl briefed the committee on:

*          Paving Project

*          CPR classes

*          Safety Seminar

*          Landscaping plaque

Tug: talk took place on replacing the airports 1969 tug. After reviewing two quotes Motion by D. Howelman to purchase a Lektro tug for $ 23,826.00 support G. Dawson.

Financial Reports:

Income for March, expenses for February were reviewed, Motion by D. Howelman to accept sales & expense reports, Support G. Dawson.

Meeting adjourned 12:17 PM