FINANCE COMMITTEE

Laura Stanek, Chairman                             Larry Bargy                                                Jerroll Drenth

                                                           Monday, April 07, 2008

The meeting convened at 9:00 a.m. in the 1^st Floor Conference Room in the County Building.

Present:            Laura Stanek, Larry Bargy, Jerroll Drenth

Absent: None

Also present:    Jack White, Laura Sexton

1.         It was moved by Bargy, seconded by Drenth it be recommended to the Board of Commissioners the claims and accounts totaling $274,378.23 be approved and paid.  All voted yes.

            Joe Meyers, Mike Meriwether, and Pete Garwood presented information about the proposed contract with the Antrim Conservation District for a Forestry program.

2.                  It was moved by Bargy, seconded by Drenth, it be recommended to the Board

of Commissioners, the County enter into a contract with the Antrim Conservation District for forestry services at a cost not to exceed $79,000 with the stipulation that the funding sources for the program not be included as a part of the contract language, and with the stipulation the contract language be reviewed by the county counsel.  All voted yes.

            Eileen Wallick presented the estimates on purchase of a leaf blower for the Parks.

            It was moved by Drenth, seconded by Bargy the Parks purchase a leaf blower from Work ‘n Play for not to exceed $2,544.00 as budgeted for 2008.  Motion carried all members present voting yes.

            Terry Johnson presented a request to purchase a camera from the Animal Control Capital Outlay.

            It was moved by Drenth, seconded by Bargy the Sheriff purchase a camera for Animal Control for $200.00 as budgeted for 2008.  Motion carried all members present voting yes.

            Sheriff Johnson also requested to purchase hand guns for department employees and requested a means of disposal which would generate revenue to purchase accessories for the guns.

3.                  It was moved by Bargy, seconded by Drenth, it be recommended to the Board of Commissioners the Sheriff purchase handguns for department employees (1/2 of the total needed – the remainder to be budgeted in 2009) at a cost not to exceed $8,000 as budgeted for 2008, and a Fund be established to accommodate revenues received from the sale of the “old” handguns, and from which accessories (holsters, etc.) for the new guns would be purchased.  All voted yes.

4.                   

5.                  It was moved by Bargy, seconded by Drenth, it be recommended to the Board of Commissioners amount of $425,770.00 which can be transferred from the Revenue Sharing Reserve Fund for county use be transferred to the Tax Payment Funds.  All voted yes.

5.                  It was moved by Drenth, seconded by Bargy, it be recommended to the Board

of Commissioners the Purchasing Policy be developed in phases, Phase I to be adopted as follows:

Purchasing Policy – Phase I

            Effective October 1, 2008, all purchasing of office supplies and equipment and office-related supplies and equipment will be handled by the Purchasing Department and will be implemented with a purchase order.  Purchases by individual departments will be eliminated.  Record of purchases will be maintained with the goal of establishing bulk purchasing of “popular” items once or twice per year.

            Effective January 1, 2009, any invoice received for office supplies and equipment and office-related supplies and equipment which does not include an Antrim County Purchase Order reference will not be paid.

All voted yes.

            The meeting adjourned at 11:45 a.m.