FINANCE COMMITTEE

Laura Stanek, Chairman                                   Larry Bargy                                           Jerroll Drenth

Monday, January 8, 2007

Present:            Laura Stanek, Larry Bargy, Jerroll Drenth

Absent: None

Also present:    Jack White, Laura Sexton

The meeting came to order at 9:00 a.m. in the County Clerk’s office.

1.      It was moved by Bargy, seconded by Drenth it be recommended to the

Board of Commissioners the claims and accounts totaling $236,014.57 be approved and paid.  All voted yes.

            William Hefferan, Probate Court Officer

            Mr. Hefferan explained that the state would no longer pay service providers directly for detention support services.  The state is requesting the counties to pay the provider and request reimbursement from the state which they will provide.  The Chief Fiscal Officer suggested creating a new cost center and revenue account in the general fund to accommodate this change.

            It was moved by Bargy, seconded by Drenth a cost center be created within the General fund for payments for detention support services and a revenue account be created for reimbursements from the state for these services.  All voted yes.

            Joe Meyers, Associate Planner

            Mr. Meyers requested purchase for a color laser printer which is budgeted in the 2007 General Fund budget.

2.       It was moved by Bargy, seconded by Drenth it be recommended to the Board of

Commissioners the Coordinator/Planner purchase a Xerox 6350 DP color laser printer for $1,599 as budgeted.  All voted yes.                   

3. It was moved by Bargy, seconded by Drenth it be recommended to the Board of Commissioners the quote for $400.00 for changing an additional door for the Abstract Department remodeling project be accepted.  All voted yes.         

Mr. Meyers presented the quotes for carpeting of the Human Services area and the Abstract Department/Register of Deeds area; lowest quote being $24,763 (Kiss Carpet).  There was also an additional quote from Excel Office Exteriors for $805.00 for take-out and reinstalling of equipment and furniture in the Register of Deeds office.

4. It was moved by Drenth, seconded by Bargy it be recommended to the Board of  Commissioners the quote from Kiss Carpet for carpet installation in the FIA and Abstract/Register of Deeds areas for $21,913.00 plus $2,850 for moving equipment and furniture; total quote - $24,763.00 be accepted.  All voted yes.       

John Strehl, Airport Manager

Mr. Strehl requested replacement of the snowplow garage bay door as budgeted.  He advertised and faxed notices of request for quote to approximately nine vendors and received only one quote:  $4,245.00 from Garage Door Services of Traverse City.  There were questions about the necessity of obtaining a permit for electrification.  Mr. Strehl will investigate.

5. It was moved by Bargy, seconded by Drenth it be recommended to the Board of Commissioners the quote from Garage Door Services for $4,245.00 for replacement of the snow plow garage bay door replacement be accepted.  All voted yes.

            Mr. Strehl presented information on the 2007 grants for the Airport and contracts with Peckham Engineering to be signed.

6. It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the Chairman be authorized to sign the agreements with Peckham Engineering for work at the Airport for the 2007 grants.  All voted yes.                   

7. It was moved by Bargy, seconded by Drenth it be recommended to the Board of Commissioners the Airport 2007 grant local match of $2,716.00 be approved and paid when requested.  All voted yes.                                      

Andy Hayes, Northern Lakes Economic Alliance Director

            Mr. Hayes informed about the request of Cheboygan County to join the NLEA and the pros and cons of that merger. 

8. It was moved by Drenth, seconded by Bargy it be recommended to the Board of Commissioners the Chairman be authorized to sign the agreement among the counties in the NLEA approving Cheboygan County joining the NLEA.  All voted yes.

There was discussion on the following items:  change of the per diem rate for members of the Board of Commissioners and necessity of having a full committee conduct job interviews.  No action was taken.

            The County Clerk suggested possible changes in the Credit Card Policy.  It was decided to distribute reminder copies of the Credit Card Policy to Department Heads and address the policy at the February meeting.

            The meeting adjourned at 11:45 a.m.