Antrim County Board of Commissioners

ANTRIM COUNTY BOARD OF COMMISSIONERS Thursday, February 14, 2008

Jack White, Chairman called the meeting to order at 9:00 a.m.

Present: Jerroll Drenth, Eugene Dawson, Larry Bargy, Jack White, David Howelman,

Michael Crawford, Laura Stanek, Bernard Blackmore, Joseph Allen;

Absent: None

Pledge of Allegiance.

The Chairman requested Public Comment. Lawrence Wolgamott and Kent McNeil spoke against passage of the Soil Erosion Ordinance. Dennis Wolgamott – spoke on the need for further change in the Construction Code Enforcement Department. Barbara Bradford provided information about the Star Township insertion well.

It was moved by Blackmore, seconded by Bargy the Chairman be authorized to sign Well Site Releases on the following described Antrim County properties:

Kearney Township – Town 30, North, Range 08 West

Section 1, part of the NEfrl ¼ of the NWfrl ¼.

Forest Home Township – Town 30, North, Range 08 West

Section 14, part of the SE frl ¼ of the SE frl ¼

Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Howelman, seconded by Dawson the Chairman sign an agreement with the Village of Bellaire for trimming of trees on the village properties that are in the Antrim County Airport aviation right of ways; the County Forester to determine which trees and the extent of the trimming. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Blackmore, seconded by Stanek the County Legal Counsel, Charles Koop, be authorized to involve the county in the questions involving the establishment of an insertion well in Star Township. Motion carried all members present voting yes.

Peter Garwood reported the County had received the last installment on the Barnes Park Grant.

It was moved by Stanek, seconded by Dawson the Chairman be authorized to sign an agreement with Northern Lakes Economic Alliance involving an $8,000 market study in conjunction with the Industrial Park market study. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

RESOLUTION #09-08 by Eugene Dawson, seconded by Laura Stanek

WHEREAS, pursuant to Act 51 of the Public Acts of 1951, as amended (Act 52), it is necessary for the Antrim County Transportation, (hereby known as THE APPLICANT) established under Act 94-1933, to provide a local transportation program for the state fiscal year of 2009 and, therefore, apply for state financial assistance under provisions of Act 51; and

WHEREAS, it is necessary for the THE APPLICANT, to name an official representative for all public transportation matters, who is authorized to provide such information as deemed necessary by the State Transportation Commission or department for its administration of Act 51; and

WHEREAS, it is necessary to certify that no changes in eligibility documentation have occurred during the past state fiscal year; and (State Operating Assistance Program only)

WHEREAS, the performance indicators for this agency have been reviewed and approved by THE APPLICANT; and (State Operating Assistance Program only)

WHEREAS, THE APPLICANT, has reviewed and approved the proposed balanced (surplus) budget, and funding sources of estimated federal funds $115,200, estimated state funds $260,200, estimated local funds $122,500, estimated fare box $196,500, estimated other funds $25,500, with total estimated expenses of $719,900.

NOW THEREFORE, be it resolved that THE APPLICANT hereby makes its intentions known to provide public transportation services and to apply for state financial assistance with this annual plan, in accordance with Act 51; and

HEREBY, appoints Sheridan Rhoads, Director, as the Transportation Coordinator, for all public transportation matters, who is authorized to provide such information as deemed necessary by the State Transportation Commission or department for its administration of Act 51 for 2009.

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #09-08 DECLARED ADOPTED.

It was moved by Drenth, seconded by Crawford a pipe be run from the water heater to dishwasher at the Jail at a cost of $950.00 to be paid from Jail – building maintenance. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – none.

The Public Hearing on the Storm Water & Soil Erosion Ordinance began at 9:45 a.m.

Comments were heard from Kent McNeil, Alan Martel, Heidi Lang, Charles Koop, Pepper Bromelmeir, Lawrence Wolgamott, Janet Person, Dennis Wolgamott, Norton Bretz, and Jerry Green.

The Public Hearing closed at 10:35 a.m.

John Strehl, Airport Manager, presented the Airport 2007 Annual Report.

It was moved by Dawson, seconded by Howelman the Airport 2007 Annual Report be accepted. Motion carried all members present voting yes.

Carl Goeman, Emergency Services Coordinator, gave the Emergency Services 2007 Annual Report.

It was moved by Stanek, seconded by Crawford the Emergency Services 2007 Annual Report be accepted. Motion carried all members present voting yes.

Stanley Moore, Director, presented the MSU Extension 2007 Annual Report.

It was moved by Stanek, seconded by Crawford the MSU Extension 2007 Annual Report be accepted. Motion carried all members present voting yes.

Carrie Hebden, Assistant Abstractor, gave the Abstract Department 2007 Annual Report.

It was moved by Howelman, seconded by Dawson the Abstract Department 2007 Annual Report be accepted. Motion carried all members present voting yes.

George Ouvry reported on his search of cemeteries, etc. for information on Civil War veterans and his placement of markers on veterans’ graves.

It was moved by Howelman, seconded by Dawson the Veterans Counselor budget be increased by $1,200 to finance the continuance of George Ouvry’s attempts to identify and mark veterans’ graves. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Dawson, seconded by Allen the minutes of January 10, 2008 and February 1, 2008 be approved. Motion carried all members present voting yes.

The Chairman appointed Kim Schmidt to the Tax Allocation Board as a member without affiliation to any municipality.

It was moved by Stanek, seconded by Crawford the appointment of Kim Schmidt to the Tax Allocation Board be approved. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

Barbara Bradford spoke on her objections to the placement of an injection well in Star Township.

It was moved by Stanek, seconded by Drenth the claims and accounts totaling $306,674.03 be approved and paid. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Bargy the following expenditures for the new phone system be approved:

Common Sense Computing Spam filtering services $ 59.00/month

Verizon Hardware, software

& technician fee for 911

Norstar phone system 4,050.00

Moon Electric Double duplex outlet

(1-ACT; 1-Animal Shelter 770.00

Outlet for MDF & IDF in

county building 1,810.00

Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Howelman the 2008/2009 appropriation to Antrim County Transportation be increased by $19,000 to $122,500. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Drenth the Equalization Director purchase a workstation for $1,686.23 and a printer for $629.98 as budgeted. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Drenth the Equalization Director purchase a fax machine at not more than $328.00 and $328.00 be transferred from Contingencies to Capital Outlay (Equalization). Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Bargy the following computer purchases be made as budgeted:

Equalization Power computer $ 2,300.00

MSU Extension Standard computer 1,620.00

Lap top 2,207.00

Emergency Services Lap top 1,350.00

Coordinator/Planner Power computer 2,320.00

Prosecutor (4) Standard computers 7,960.00

Jail Standard computer 1,350.00

Barnes Park Standard computer 1,350.00

Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Drenth the Coordinator/Planner purchase a supply cabinet, conference table and bookcase at a cost not to exceed $1,592.00 as budgeted. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Dawson that funding for Supervisor Training classes in the amount not to exceed $7,000 be transferred from Contingencies to Cost Center #212 in the 2008 General fund budget. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Crawford, the County Treasurer purchase 2 office chairs for $452.00 as budgeted for 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Crawford the Building Official purchase 4 chairs for $756.00 as budgeted for 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Dawson the Airport Manager purchase a John Deere Mower through the State of Michigan Purchasing Program for $10,499.00 as budgeted. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Bargy that the expenditure budget of Fund #262, 911 Wireless Fund be increased by $5,400 for installation of software for the new 911 CAD server. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Drenth that, because the dealer did not give the quoted trade-in price on the “old” snowmobile, and the purchase price of the snowmobile consequently increased, the increased cost of $1,619.75 for the snowmobile be transferred from the budget for snowmobile radios to the budget for snowmobile purchase in Fund #279. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Stanek, seconded by Drenth the Sheriff purchase diagnostic equipment for the Jail Nurse at a cost not to exceed $4,521.00 as budgeted for 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

ORDINANCE #01-08 by Laura Stanek, seconded by Joseph Allen

ANTRIM COUNTY SOIL EROSION, SEDIMENTATION AND STORMWATER

RUNOFF CONTROL ORDINANCE

Yes – Eugene Dawson, Larry Bargy, Jack White, David Howelman, Michael Crawford,

Laura Stanek, Bernard Blackmore, Joseph Allen;

No - Jerroll Drenth

Absent – None.

ORDINANCE #01-08 DECLARED ADOPTED.

(Adoption of this Ordinance was rescinded later in this meeting.)

It was moved by Stanek, seconded by Allen that a notice be published that the Antrim County Soil Erosion, Sedimentation and Stormwater Runoff Control Ordinance has been adopted. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None. (This motion was rescinded later in this meeting.)

RESOLUTION #10-08 by Eugene Dawson, seconded by Michael Crawford

A RESOLUTION TO APPLY FOR FUNDING THROUGH THE MICHIGAN

NATURAL RESOURCES TRUST FUND (MNRTF) TO ACQUIRE RECREATION

LANDS FOR INCLUSION IN THE GRASS RIVER NATURAL AREA.

WHEREAS, the Antrim County Board of Commissioners adopted the Antrim County Comprehensive Recreation Plan on February 10, 2005, and

WHEREAS, acquisitions named in the Comprehensive Recreation Plan and in the Natural Resources Trust Fund Grant Application are necessary for protection of the environment and to provide for the recreation needs of the public, and

WHEREAS, due to budgetary constraints, the County of Antrim does not currently have the ability to finance these acquisitions without additional funding

BE IT THEREFORE RESOLVED, that the Antrim County Board of Commissioners authorizes a grant application for funding through the Michigan Natural Resources Trust Fund program for the above mentioned acquisitions at the Grass River Natural Area, in Custer Township, and

BE IT FURTHER RESOLVED, that the Antrim County Board of Commissioners agrees to accept the grant if awarded, and will provide a local match of thirty percent (30%) as required.

Yes - Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #10-08 DECLARED ADOPTED.

RESOLUTION #11-08 by Larry Bargy, seconded by Bernard Blackmore

WHEREAS, pursuant to the State of Michigan Emergency Management Act 390 of 1976, amended by Act 132, 200, Section 30.407a, subsection 7.a.4(b) and 7.a.4(k), the County is part of the Region 7 Homeland Security Planning Board; and

WHEREAS, the purpose of the Board is to enhance regional preparedness for an emergency within the County and Region 7 as a whole; and

WHEREAS, Grand Traverse County, as part of the Region 7 board, has agreed to act as fiscal agent for the board, and

WHEREAS, as fiscal agent, Grand Traverse County is, under the Rules of the board, responsible for making purchases using state, federal, and local grant moneys and, according to the Rules, “will be held responsible” for equipment purchased without submission of Eligibility Conformation forms that is determined to be ineligible by the Department of Homeland Security, state or federal, even where that purchase has been authorized by the Region 7 Board; and

WHEREAS, the Homeland Security Grant Agreement signed between Grand Traverse County and the Michigan Department of State Police provides that final determination on how funds awarded by the grant agreement will be spent will be decided by the Homeland Security Region 7 Board, not Grand Traverse County; and

WHEREAS, Grand Traverse County is willing to act as fiscal agent only if the other 16 Counties comprising the Region 7 Board are willing to agree to hold harmless and indemnify Grand Traverse County in the event an expenditure approved by the Region 7 Board is later determined to be ineligible for reimbursement under the rules of a state, federal, or local grant; and

WHEREAS, it is beneficial to both the County and the Region 7 Board to have Grand Traverse County act as fiscal agent for the Board and fair to indemnify and hold harmless Grand Traverse County where a purchase is authorized by the Region 7 Board but later determined ineligible for grant reimbursement;

NOW, THEREFORE, BE IT RESOLVED by the Antrim County Board of Commissioners that the County agrees to indemnify and hold harmless Grand Traverse County, acting as fiscal agent for the Region 7 board, for expenditures approved by the Region 7 board should that expenditure later be determined by some state, federal, or local agency to be ineligible for reimbursement under the terms of a grant.

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #11-08 DECLARED ADOPTED.

It was moved by Bargy, seconded by Blackmore that the amendment to Antrim County Ordinance #1 of 1991 (Uniform Street and Road Numbering System) as amended on March 10, 2005; the amendment being not allowing family names for private roads, be approved (see page ). Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Stanek, Blackmore, Allen; No - Crawford; Absent – None.

It was moved by Bargy, seconded by Blackmore the Schedule of Civil Fines as amended to reflect the change in the House Numbering Ordinance (see page ) be approved. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Allen, seconded by Dawson the Chairman be authorized to sign a three-year contract with the Antrim County Conservation District for administration of the Antrim County Household Hazardous Waste Collection program for $5,000 a year. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

The Chairman appointed Allen Pecar to the Park and Recreation Advisory Committee and Gary Strange to the Antrim Creek Natural Area Commission.

It was moved by Crawford, seconded by Drenth the appointment of Allen Pecar to the Parks and Recreation Advisory Committee, term to expire Jan. 1, 2011 and Gary Strange to the Antrim Creek Natural Area Commission, term to expire Jan. 1, 2011 be approved. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Howelman the mileage rate for the county be set at $ .505 per mile effective Feb. 14, 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Drenth the payout for personal days for the Under sheriff and Jail Nurse be the same as that for the employees in the Sheriff bargaining union contracts retroactive to the 2007 payout. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Drenth the funds be released for the 2 vacant corrections officers positions and the hiring process be authorized. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Blackmore, Allen; No – Stanek; Absent – None.

It was moved by Crawford, seconded by Drenth the funds be released for the vacant positions of office manager and secretary at the Sheriff Department and the hiring process be authorized. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Blackmore, Allen; No – Stanek; Absent – None.

It was moved by Crawford, seconded by Drenth the following wage increase be approved: In the Sheriff Department Sheryl Kosal’s wages be increased to the 1-year step and when her combined experience (State and County) equals three years that she be moved to the 3-year step (dispatcher). Motion carried by a yea and nay vote as follows: yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Allen; No – White, Blackmore; Absent – None.

It was moved by Crawford, seconded by Howelman that all part-time irregular employees of the Commission on Aging receive a 2.5% increase with the exception of the homemaker position which shall receive a 3.5 % increase, all retroactive to January 1, 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Allen; No – Blackmore; Absent – None.

It was moved by Crawford, seconded by Drenth the payout of $4,000 to any collective bargaining unit employee in the Probate Court who has at least 30 years of credited service through the Michigan Municipal Employees Retirement System (MERS), is at least age 64 and who permanently separates employment from Antrim County between March 1 and March 15, 2008 be approved contingent on favorable review from labor counsel and the Union and an agreement to not replace the position for a least a one-month period after the employee’s termination. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Howelman that, since the Probate Juvenile Officer/Court Administrator and the Judicial Secretary/Court Reporter no longer have any comparables, they should receive the non-comparable wage increase of 2.6% effective January 1, 2008 resulting in the following salaries

Juvenile Officer/Court Administrator 51,801

Stipend 3,023

Judicial Secretary/Court Reporter 38,895

Stipend 2,208

Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Drenth the policy for “Call-in Pay for the Network Engineer for after Hours or Scheduled/Prearranged Days Off” in the Coordinator Planner Department (see page) be approved. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was moved by Crawford, seconded by Drenth the Network engineer’s yearly stipend be increased to $2,066 effective January 1, 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Howelman, Crawford, Blackmore, Allen; No – Bargy,. White, Stanek; Absent – None.

It was moved by Blackmore, seconded by Dawson that item #6 in Resolution #30-07 of October 11, 2007 (Budget Resolution) be amended to read “…any capital purchase over $3,000 must also be approved in advance by the Board of Commissioners”. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

It was brought to the Board’s attention that under a policy adopted on January 12, 2006, the approval of an Ordinance cannot occur on the same day as the Public Hearing regarding that Ordinance or on the same day the Ordinance is presented to the Board.

It was moved by Crawford, seconded by Bargy that the approval of Ordinance #01-08 earlier in this meeting and the passage of a motion regarding publication of the passage of Ordinance #01-08 both be rescinded. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

Larry Bargy, Chairman of the Health and Public Safety Committee announced that future meetings would take place in Room #120 on the First Floor of the County Building.

The meeting adjourned at 1:40 p.m. to the Call of the Chair.