Antrim County Board of Commissioners

ANTRIM COUNTY BOARD OF COMMISSIONERS Thursday, January 3, 2008

Laura Sexton, County Clerk called the meeting to order at 9:00 a.m.

Present: Jerroll Drenth District #01

Eugene Dawson District #02

Larry Bargy District #03

David Howelman District #05

Michael Crawford District #06

Laura Stanek District #07

Bernard Blackmore District #08

Joseph Allen District #09

Absent: Jack White District #04

The Pledge of Allegiance was given.

The Clerk requested Public Comment. There was none.

The Clerk appointed Peter Garwood as teller.

The Clerk requested nominations for Chairman. Bernard Blackmore nominated Jack White. Michael Crawford nominated Laura Stanek.

The results of the vote for Chairman were as follows:

Jack White 5

Laura Stanek 3

Jack White was declared Chairman

The clerk requested nominations for Vice Chairman. David Howelman nominated Laura Stanek.

It was moved by Bargy, seconded by Drenth that the nominations be closed and a unanimous ballot be cast for Laura Stanek for Vice-chairman. Motion carried all members present voting yes.

Laura Stanek was declared Vice-chairman.

In the absence of elected Chairman, Jack White, Vice Chairman Laura Stanek assumed the Chair.

It was moved by Blackmore, seconded by Dawson the regular meeting date of the Board of Commissioners be the 2^nd Thursday of each month at 9:00 a.m. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – White

RESOLUTION #01-08 by Bernard Blackmore, seconded by Joseph Allen

WHEREAS, Antrim County desires to comply with the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and the Family and Medical Leave Act of 1992 in all entities:

BE IT THEREFORE RESOLVED that, Antrim County shall comply with the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and the Family and Medical Leave Act of 1992 in the employment and retention of personnel, and all other phases pursuant to

these Acts, and affirms its policy prohibiting discriminatory practices, policies, and customs that violate the rights of any citizen or lawful permanent resident of the United States on the basis of race, color, national origin, religion, creed, sex, age weight, height, marital status, or physical disability and/or ability and hereby adopts a broadened policy encouraging participation of minorities, the handicapped, and the disabled as much as currently permitted by Michigan Proposal #2 as passed by vote of the people of Michigan at the November 7, 2006 General Election.

Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None

Absent – White.

RESOLUTION #01-08 DECLARED ADOPTED.

RESOLUTION #02-08 by Bernard Blackmore, seconded by David Howelman

WHEREAS, Public Act #344 of 1982 changes and extends the procedures under which the Board of Commissioners must make the report of its meetings available to the public, and,

WHEREAS, the Antrim County Board of Commissioners intends to continue the procedure under which it is currently making the report of its meetings available to the public;

BE IT THEREFORE RESOLVED that, pursuant to P.A. 344 of 1982, the Antrim County Board of Commissioners will direct the County Clerk to make a report of each session of the Board available as soon as possible after each session in the Office of the County Clerk for public inspection and copying without charge, and

BE IT FURTHER RESOLVED, that, pursuant to P.A. 344 of 1982, sec. 9c, copies of the report of each session will be mailed upon request without charge, and

BE IT ALSO FURTHER RESOLVED that, it be advertised in the County newspapers that the report of each open session is available from the Office of the County Clerk without charge;

BE IT ALSO FURTHER RESOLVED that, the County Board minutes be posted on the Antrim County web site when available after date of approval.

Yes - Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen.

No - None;

Absent – White.

RESOLUTION #02-08 DECLARED ADOPTED.

RESOLUTION #03-08 by Bernard Blackmore, seconded by Eugene Dawson

WHEREAS, Michigan P.A. 156 of 1851, as amended, confers on Board of Commissioners the following power “…require a county officer whose salary or compensation is paid by the County to make a report under oath to the County Board of Commissioners on a subject connected with the duties of that office..”,

BE IT THEREFORE RESOLVED that, the following county officers be required to make a 2007 Annual Report in the form stipulated by the Board of Commissioners by the second Thursday in May, 2008; Prosecuting Attorney, Sheriff, County Clerk, County Treasurer, Register of Deeds, Probate Judge, Abstractor, Coordinator/Planning Director, Building Official, Animal Control Officer, ACT Director, Drain Commissioner, Airport Manager, MSU Extension Director, Housing Director, Medical Examiner, Commission on Aging Director, Emergency Services Coordinator, Meadowview Apartments Manager, and Veterans’ Counselor; and also the following Departments: Antrim-Kalkaska Community Mental Health, Meadowbrook Medical Care Facility, and Family Independence Agency.

BE IT ALSO FURTHER RESOLVED that, each report last not more than fifteen (15) minutes.

Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – White.

RESOLUTION #03-08 DECLARED ADOPTED.

It was moved by Allen, seconded by Dawson the Antrim County Commissioners’ Procedures as approved on April 13, 2000 and amended on February 8, 2001, February 14, 2002, November 14, 2002 and February 9, 2006 continue to be used in the year 2008. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – White

RESOLUTION #04-08 by Bernard Blackmore, seconded by Joseph Allen

WHEREAS, under generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Department of Treasury – State of Michigan, all Antrim County expenditures shall have prior approval of the governing body, and

WHEREAS, it has been determined by audit that Antrim County shall comply with this accounting standard,

BE IT THEREFORE RESOLVED, that all Antrim County expenditures in General Fund Type, Special Revenue Fund Type, Capital Projects Fund Type, and Enterprise Fund Type funds be approved for 2007 at the monthly meeting of the Antrim County Board of Commissioners with some exceptions, and

BE IT FURTHER RESOLVED the following expenditures be considered the exceptions and be considered approved by passage of this Resolution:

1. Special Revenue Fund types for which the payment approval has been designated

to another board or agency either by law or by action of the Board of Commissioners including but not limited to Meadowbrook Operating Fund, Road Commission, Veterans Affairs, Child Care, Register of Deeds Automation, Meadowview Operating, Commission on Aging, and other similar Funds.

2. Special Revenue Fund types that involve grant agreements including but not

limited to Housing grants, Parks grants, Emergency Services grants, Dial-a-ride grants, Law Enforcement grants, Commission on Aging grants, and other similar Funds.

3. Appropriations to other Agencies as designated in the current year’s budgets.

4. Any payroll and related fringe benefit expenses.

5. Expenditures which lack of timely payment results in late fees including but not limited to utilities, credit cards, and other similar expenses.

6. Contractual obligations including but not limited to trash removal, plowing, construction projects, computer services, maintenance contracts, insurance and other similar expenditures.

7. Any expense which the Chief Administrative/Fiscal Officer deems, due to circumstances, should be paid immediately, such expense to be signed as approved by the Chief Administrative/fiscal Officer.

Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – White

RESOLUTION #04-08 DECLARED ADOPTED.

RESOLUTION #05-08 by Bernard Blackmore, seconded by Joseph Allen

BE IT HEREBY RESOLVED the Antrim County board of Commissioners hereby adopts the following institutions and their subsidiaries as depositories or services of Antrim County funds for the year, 2008:

Alden State Bank

Bay Winds Federal Credit Union

Citizens Bank

Charlevoix State Bank

Huntington Bank

National City Bank

Fifth Third Bank

J.P. Morgan Chase & Co.

Bank One

LaSalle Bank

Flagstar Bank – Bank of America Corp

Comerica Bank

Republic Bank

Fifth Third Securities, Inc

First Federal of Northern Michigan

MBIA-Municipal Investors of Michigan CLASS

Merrill Lynch

Citigroup

UBS Financial Service Inc

Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – White

RESOLUTION #05-08 DECLARED ADOPTED.

RESOLUTION #06-08 Bernard Blackmore, seconded by David Howelman

WHEREAS, pursuant to the provisions of Act No. 20 of the Public Acts of Michigan of 1943, as amended, (“Act 20") the Board of Commissioners of the County of Antrim may authorize the County Treasurer to invest County funds in certain investments: and

WHEREAS, this board wishes to authorize such investments as are permitted by Act 20; and

WHEREAS, section 5 of Act 20 requires this Board of Commissioners in conjunction with the County Treasurer to adopt an investment policy which complies with the provisions of Act 20; and

WHEREAS, the County Treasurer has submitted a proposed Investment Policy which complies with provisions of Act 20;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF ANTRIM as follows:

1. The County Treasurer is authorized to invest funds of the County of Antrim in

investments authorized by Act 20.

2. The Investment Policy attached hereto as Appendix 1 is approved and shall take

effect on January 1, 2008 (See pages).

3. Before executing an order to purchase or trade the funds of the County of Antrim

a financial intermediary, broker, or dealer shall be provided with a copy of the County’s

Investment Policy and shall acknowledge receipt of the Investment Policy and agree to

comply with the terms of the Investment Policy regarding the buying or selling of

securities by executing the form attached as Appendix 2.

4. The County Treasurer is authorized to rely on the continuing effect of this

resolution until and unless it is specifically amended or rescinded by a future resolution of

the Board of Commissioners.

5. This resolution shall be effective retroactive to January 1, 2008

Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – White.

RESOLUTION #06-08 DECLARED ADOPTED.

RESOLUTION #07-08 by Michael Crawford, seconded by Eugene Dawson

BE IT HEREBY RESOLVED that the Antrim County Board of Commissioners provides all of the following for taxes paid before May 1 in the first year of delinquency for the homestead property of a senior citizen, paraplegic, hemiplegic, quadriplegic, eligible serviceman, eligible veteran, eligible widow, totally and permanently disabled, or blind person, as those persons are

defined in Chapter 9 of the Income Tax Act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if that claimant presents a copy of the form filed for that credit to the County Treasurer, and if that claimant has not received the credit before March :

(a) Any interest, fee, or penalty in excess of the interest, fee or penalty that would

have been added if the tax had been paid before February 15, is waived,

(b) Interest paid under subsection 91 of section 89(1)(a) is waived unless the interest

is pledged to the repayment of delinquent tax revolving fund notes or payable to

the county delinquent tax revolving fund, in which case the interest shall be

refunded from the general fund of the county.

BE IT FURTHER RESOLVED that the Antrim County Board of Commissioners approves the following:

(a) The treasurer of the local tax collection unit shall indicate on the delinquent tax

roll if a 1% property tax administration fee was added to taxes collected before

February 15.

(b) The fees authorized and collected under this section and credited to the delinquent

property tax administration fund shall be used by the Department of Treasury to

pay expenses incurred in the administration of this act.

the costs incurred in and ancillary to collecting delinquent property taxes and for

purposes authorized by section 87b and 87d.

Yes - Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – White.

RESOLUTION #07-08 DECLARED ADOPTED.

It was moved by Howelman, seconded by Allen that the 200 leave days due to Jack Patton on his employment anniversary date and the pay for which would be reimbursed to him upon retirement be reimbursed to him upon his retirement date of January 31, 2008 which is three days before his anniversary date and that this action is not to be considered as setting a precedent. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent - White

It was announced that the 2007 Public Works Committee would meet on January 9, 2008 at 2:00 p.m.

The 2007 Finance Committee will meet January 7, 2008 at 9:00 a.m. to examine the Claims and Accounts.

Gene Dawson commented that Andy Hayes of the NLEA would like input from the Board of Commissioners on offering representation on the NLEA board to members of the Indian Tribes. The matter was tabled for further investigation.

David Howelman requested changes to the membership of some of the committees. The matter was referred to the Chairman.

The Sheriff and Coordinator/Planner commented on the fact that we have invoices for cell phone services from All Tel but have no service or phones yet. The matter was referred to the Coordinator/Planner.

Public Comment: Barb Bradford commented on the Master Plan and suggestions for disposal of solid waste.

The meeting adjourned at 10:10 a.m. to the Call of the Chair.