Antrim County Board of Commissioners

ANTRIM COUNTY BOARD OF COMMISSIONERS Wednesday, January 3, 2007

Laura Sexton, County Clerk called the meeting to order at 10:00 a.m.

Present: Jerroll Drenth District #01

Eugene Dawson District #02

Larry Bargy District #03

Jack White District #04

David Howelman District #05

Michael Crawford District #06

Laura Stanek District #07

Bernard Blackmore District #08

Joseph Allen District #09

The Pledge of Allegiance was given.

The Clerk requested Public Comment. There was none.

The Clerk appointed Peter Garwood as teller.

The Clerk requested nominations for Chairman. David Howelman nominated Jack White.

It was moved by Stanek, seconded by Crawford that the nominations be closed and a unanimous ballot be cast for Jack White for Chairman. Motion carried all members present voting yes.

Jack White was declared Chairman. The County Clerk continued to act as Chair until later in the meeting.

The Chairman requested nominations for Vice-Chairman. Michael Crawford nominated Laura Stanek.

It was moved by Crawford, seconded by Dawson that the nominations be closed and a unanimous ballot be cast for Laura Stanek for Vice-chairman. Motion carried all members present voting yes.

Laura Stanek was declared Vice-chairman

It was moved by Blackmore, seconded by Stanek the regular meeting date of the Board of Commissioners be the 2^nd Thursday of each month at 9:00 a.m. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

RESOLUTION #01-07 by Jack White, seconded by Bernard Blackmore

WHEREAS, Antrim County desires to comply with the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and the Family and Medical Leave Act of 1992 in all entities:

BE IT THEREFORE RESOLVED that, Antrim County shall comply with the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and the Family and Medical Leave Act of 1992 in the employment and retention of personnel, and all other phases pursuant to

these Acts, and affirms its policy prohibiting discriminatory practices, policies, and customs that violate the rights of any citizen or lawful permanent resident of the United States on the basis of race, color, national origin, religion, creed, sex, age weight, height, marital status, or physical disability and/or ability and hereby adopts a broadened policy encouraging participation of minorities, the handicapped, and the disabled as much as currently permitted by Michigan Proposal #2 as passed by vote of the people of Michigan at the November 7, 2006 General Election.

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None

Absent - None.

RESOLUTION #01-07 DECLARED ADOPTED.

RESOLUTION #02-07 by Laura Stanek, seconded by Joseph Allen

WHEREAS, Public Act #344 of 1982 changes and extends the procedures under which the Board of Commissioners must make the report of its meetings available to the public, and,

WHEREAS, the Antrim County Board of Commissioners intends to continue the procedure under which it is currently making the report of its meetings available to the public;

BE IT THEREFORE RESOLVED that, pursuant to P.A. 344 of 1982, the Antrim County Board of Commissioners will direct the County Clerk to make a report of each session of the Board available as soon as possible after each session in the Office of the County Clerk for public inspection and copying without charge, and

BE IT FURTHER RESOLVED, that, pursuant to P.A. 344 of 1982, sec. 9c, copies of the report of each session will be mailed upon request without charge, and

BE IT ALSO FURTHER RESOLVED that, it be advertised in the County newspapers that the report of each open session is available from the Office of the County Clerk without charge;

BE IT ALSO FURTHER RESOLVED that, the County Board minutes be posted on the Antrim County web site when available after date of approval.

Yes - Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen.

No - None;

Absent - None.

RESOLUTION #02-07 DECLARED ADOPTED.

RESOLUTION #03-07 by Laura Stanek, seconded by Jack White

WHEREAS, Michigan P.A. 156 of 1851, as amended, confers on Board of Commissioners the following power “…require a county officer whose salary or compensation is paid by the County to make a report under oath to the County Board of Commissioners on a subject connected with the duties of that office.”

BE IT THEREFORE RESOLVED that, the following county officers be required to make a 2006 Annual Report in the form stipulated by the Board of Commissioners by the second Thursday in May, 2007; Prosecuting Attorney, Sheriff, County Clerk, County Treasurer, Register of Deeds, Probate Judge, Abstractor, Coordinator/Planning Director, Building Official, Animal Control Officer, ACT Director, Drain Commissioner, Airport Manager, Commission on Aging Director, Emergency Services Coordinator, Meadowview Apartments Manager, and Veterans’ Counselor; and also the following Departments: Antrim-Kalkaska Community Mental Health, Meadowbrook Medical Care Facility, and Family Independence Agency.

BE IT ALSO FURTHER RESOLVED that, each report last not more than fifteen (15) minutes.

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #03-07 DECLARED ADOPTED.

It was moved by Allen, seconded by Dawson the Antrim County Commissioners’ Procedures as approved on April 13, 2000 and amended on February 8, 2001, February 14, 2002, November 114, 2002 and February 9, 2006 continue to be used in the year 2007. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

RESOLUTION #04-07 by Bernard Blackmore, seconded by Michael Crawford

WHEREAS, under generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Department of Treasury – State of Michigan, all Antrim County expenditures shall have prior approval of the governing body, and

WHEREAS, it has been determined by audit that Antrim County shall comply with this accounting standard,

BE IT THEREFORE RESOLVED, that all Antrim County expenditures in General Fund Type, Special Revenue Fund Type, Capital Projects Fund Type, and Enterprise Fund Type funds be approved for 2007 at the monthly meeting of the Antrim County Board of Commissioners with some exceptions, and

BE IT FURTHER RESOLVED the following expenditures be considered the exceptions and be considered approved by passage of this Resolution:

1. Special Revenue Fund types for which the payment approval has been designated

to another board or agency either by law or by action of the Board of Commissioners including but not limited to Meadowbrook Operating Fund, Road Commission, Veterans Affairs, Child Care, Register of Deeds Automation, Meadowview Operating, Commission on Aging, and other similar Funds.

2. Special Revenue Fund types that involve grant agreements including but not

limited to Housing grants, Parks grants, Emergency Services grants, Dial-a-ride grants, Law Enforcement grants, Commission on Aging grants, and other similar Funds.

3. Appropriations to other Agencies as designated in the current year’s budgets.

4. Any payroll and related fringe benefit expenses.

5. Expenditures which lack of timely payment results in late fees including but not limited to utilities, credit cards, and other similar expenses.

6. Contractual obligations including but not limited to trash removal, plowing, construction projects, computer services, maintenance contracts, insurance and other similar expenditures.

7. Any expense which the Chief Administrative/Fiscal Officer deems, due to circumstances, should be paid immediately, such expense to be signed as approved by the Chief Administrative/fiscal Officer.

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #04-07 DECLARED ADOPTED.

RESOLUTION #05-07 by Jack White, seconded by Jerroll Drenth

BE IT HEREBY RESOLVED the Antrim County board of Commissioners hereby adopts the following institutions and their subsidiaries as depositories or services of Antrim County funds for the year, 2007:

Alden State Bank

Citizens Bank

Charlevoix State Bank

Huntington Bank

National City bank

Fifth Third Bank

J.P. Morgan Chase & co

Bank One

LaSalle Bank

Flagstar Bank

Comerica Bank

Republic Bank

Fifth Third Securities, Inc

First Federal of Northern Michigan

MBIA-Municipal Investors of Michigan CLASS

Merrill Lynch

Citigroup

Oppenheimer & c Inc

UBS Financial Service Inc

Bay Winds Federal Credit Union

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent – None.

RESOLUTION #05-07 DECLARED ADOPTED.

RESOLUTION #06-07 Jack White, seconded by David Howelman

WHEREAS, pursuant to the provisions of Act No. 20 of the Public Acts of Michigan of 1943, as amended, (“Act 20") the Board of Commissioners of the County of Antrim may authorize the County Treasurer to invest County funds in certain investments: and

WHEREAS, this board wishes to authorize such investments as are permitted by Act 20; and

WHEREAS, section 5 of Act 20 requires this Board of Commissioners in conjunction with the County Treasurer to adopt an investment policy which complies with the provisions of Act 20; and

WHEREAS, the County Treasurer has submitted a proposed Investment Policy which complies with provisions of Act 20;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF ANTRIM as follows:

1. The County Treasurer is authorized to invest funds of the County of Antrim in

investments authorized by Act 20.

2. The Investment Policy attached hereto as Appendix 1 is approved and shall take

effect on January 1, 2007 (See pages).

3. Before executing an order to purchase or trade the funds of the County of Antrim

a financial intermediary, broker, or dealer shall be provided with a copy of the County’s

Investment Policy and shall acknowledge receipt of the Investment Policy and agree to

comply with the terms of the Investment Policy regarding the buying or selling of

securities by executing the form attached as Appendix 2.

4. The County Treasurer is authorized to rely on the continuing effect of this

resolution until and unless it is specifically amended or rescinded by a future resolution of

the Board of Commissioners.

5. This resolution shall be effective retroactive to January 1, 2007

Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent - None.

RESOLUTION #06-07 DECLARED ADOPTED.

RESOLUTION #07-07 by Bernard Blackmore, seconded by Joseph Allen

BE IT HEREBY RESOLVED that the Antrim County Board of Commissioners provides all of the following for taxes paid before May 1 in the first year of delinquency for the homestead property of a senior citizen, paraplegic, hemiplegic, quadriplegic, eligible serviceman, eligible veteran, eligible widow, totally and permanently disabled, or blind person, as those persons are

defined in Chapter 9 of the Income Tax Act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if that claimant presents a copy of the form filed for that credit to the County Treasurer, and if that claimant has not received the credit before March :

(a) Any interest, fee, or penalty in excess of the interest, fee or penalty that would

have been added if the tax had been paid before February 15, is waived,

(b) Interest paid under subsection 91 of section 89(1)(a) is waived unless the interest

is pledged to the repayment of delinquent tax revolving fund notes or payable to

the county delinquent tax revolving fund, in which case the interest shall be

refunded from the general fund of the county.

BE IT FURTHER RESOLVED that the Antrim County Board of Commissioners approves the following:

(a) The treasurer of the local tax collection unit shall indicate on the delinquent tax

roll if a 1% property tax administration fee was added to taxes collected before

February 15.

(b) The fees authorized and collected under this section and credited to the delinquent

property tax administration fund shall be used by the Department of Treasury to

pay expenses incurred in the administration of this act.

the costs incurred in and ancillary to collecting delinquent property taxes and for

purposes authorized by section 87b and 87d.

Yes - Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen;

No - None;

Absent - None.

RESOLUTION #07-07 DECLARED ADOPTED.

Jack White took the Chair.

The Chairman appointed Jerald Rives of Elk Lake Tool Company and Jim Barnard of Barnard Engineering to the Northwest Michigan Workforce Development Board, terms to expire December 31, 2008.

It was moved by Blackmore, seconded by Crawford the appointment of Jerald Rives and Jim Barnard to the NWM WDB be approved. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

The Chairman appointed the following Standing Committees:

ADMINISTRATION/COUNTY SERVICES HUMAN SERVICES

Michael Crawford, Chair David Howelman, Chairman

Laura Stanek Laura Stanek

Jerroll Drenth Bernard Blackmore

BUILDINGS & GROUNDS LANDS AND FORESTRY

Jerroll Drenth, Chairman Bernard Blackmore, Chairman

Michael Crawford Eugene Dawson

Larry Bargy Joseph Allen

FINANCE PARKS

Laura Stanek, Chairman Eugene Dawson, Chairman

Larry Bargy Michael Crawford

Jerroll Drenth Joseph Allen

HEALTH & PUBLIC SAFETY PUBLIC WORKS

Larry Bargy, Chairman Joseph Allen, Chairman

Bernard Blackmore Larry Bargy

David Howelman Eugene Dawson

TRANSPORTATION

Eugene Dawson, Chairman

David Howelman

Joseph Allen

CIRCUIT COURT LIAISON DISTRICT COURT LIAISON

Jack White Jack White

Laura Stanek Laura Stanek

Laura Sexton Laura Sexton

Peter Garwood Peter Garwood

Representative to Housing Committee – Bernard Blackmore and Joseph Allen.

Representative to Veterans’ Affairs Committee – Joseph Allen

Computer Committee – David Howelman

Representative to North County Community Mental Health – Laura Stanek

It was moved by Crawford, seconded by Bargy that the above named committee appointments be approved. Motion carried by a yea and nay vote as follows: Yes - Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No - None; Absent - None.

It was moved by Blackmore, seconded by Crawford the Village of Elk Rapids be permitted to temporarily deposit dredging spoils on county property just north of the Elk Rapids Harbor, spoils to be transferred to another site. Motion carried by a yea and nay vote as follows: Yes – Drenth, Dawson, Bargy, White, Howelman, Crawford, Stanek, Blackmore, Allen; No – None; Absent – None.

The meeting adjourned at 11:00 a.m. to the Call of the Chair.