Buildings and Grounds Committee

Larry Bargy

Jerroll Drenth, Chairman

Michael Crawford

October 3, 2007

Minutes

Members present:

Jerroll Drenth, Larry Bargy and Mike Crawford

Members absent:

None

Others present:

Pete Garwood, Jack White, Dave Vitale, and Bill Hefferan

1.  Meeting called to order at 8:30 a.m.

2.  Public Comment

None

3.  Antrim County Boiler System - Bid Opening

The County received six (6) bids for the replacement of one of the two boilers in the 1905 Court House as follows:

Company	Bid Price	Certificate of Insurance	Notes
Grand Traverse Plumbing & Heating	$9,750	No	Bid the spec'ed LOCHINVAR
Haggard’s Plumbing & Heating	$8,170	No	LOCHINVAR
Temperature Control	$10,750	Yes	LOCHINVAR
ABI Mechanical	$7,351	Yes	LOCHINVAR
Northern Heating & Refrigeration	$15,147	Yes	LOCHINVAR
John E. Green	$7,696	Yes	LOCHINVAR

Motion by Larry Bargy, supported by Mike Crawford, to recommend the Board of Commissioners approves the bid from ABI Mechanical (low bid of $7,351) to replace a boiler in the 1905 Courthouse.  Motion carried – unanimous.

4.  Maintenance Department Update

Dave Vitale, Maintenance Director informed the Committee the flag pole in front of the County Building was not in good shape.  It was removed and replaced.  The sprinkler system has been turned off for the season.  The crew has been doing painting in various areas around the County facilities.

Peter Garwood, Coordinator/Planner informed the Committee the air quality test in the 911 Center has been completed.  The study indicates the air going into the center is not contaminated.  However, the samples from the ducts indicate there is some mold (it is dormant and not air born).  Mr. Vitale has been in contact with mold removal companies and will meet with them on site within the next two weeks.

Mr. Vitale will contact Todd's Tree Service (the company chosen to remove the maple and   
spruce trees on the north side of the Courthouse), and have them begin removing the trees.

Mr. Vitale will be getting quotes from different companies on providing the annual check-up on       the Backflow Preventers in the County facilities.

5.  Probate Court – Remodeling Project

Bill Hefferan, Court Administrator joined the meeting.  The Committee discussed how the remodeling project would take place in the Probate Court room.  Discussion also took place regarding the security needs at the Courthouse.

6.  Elk Rapids Pavilion

Mr. Drenth will discuss the pavilion with a builder named Fritz Dodge, who specializes in beam
construction.

7.  Barnes Park Bathhouse Roof

Mr. Garwood informed the Committee that work on the Barnes Park bathhouse roof was completed.

8.  Antrim County Jail – Sheriff Department Generator

Motion by Mike Crawford, supported by Larry Bargy, to recommend the Board of Commissioners approve the Planned Equipment Maintenance Agreement for the jail generator, from Cummings-Bridgeway, for one (1) year period; November 2007 to November 2008.  The cost will be $505.28.  Motion Carried – Unanimous.

9.  Various Matters

     Antrim County Building:

Mr. Garwood informed the Committee that work on the Antrim County Building roof was completed.

Re-Carpeting Various Rooms:

Motion by Mike Crawford, supported by Larry Bargy to approve re-carpeting the Drain Commissioner Office, the Board of Commissioners Room, the stairways and elevator in the 1905 Courthouse, and a portion of the District Court space, not to exceed the amount left in the 2007 budget of approximately $21,000.  Motion Carried – Unanimous.

     Cost Control Associates, Inc.:

Mr. Garwood shared a communication from Cost Control Associates, Inc.  A company that specializes in looking at different bills (cell phones, energy and telecom providers) and identifying cost savings.  No action was taken.

10. November Meeting Date

The Committee agreed that the November meeting be changed to October 30 at 8:30 am

The meeting was adjourned at 10:30 a.m.