Buildings and Grounds Committee
Larry Bargy			Jerroll Drenth, Chairman			Michael Crawford
August 1, 2007
Minutes
Members present:		Jerroll Drenth, Larry Bargy and Mike Crawford
Members absent:		None
Others present:		Pete Garwood and Jack White
1.  Meeting called to order at 8:30 a.m.
2.  Public Comments
Sherry Comben, Treasurer joined the meeting. She indicated when the Committee gets to the issue of the dark room/storage room she would like the Committee to know her position. She would like the room to be treated as primarily a dark room and secondarily as a storage room.
3.  Bid Opening
County Building Roof Replacement.
The Committee opened three bids for the roof replacement on the County Building. The bid tabulations were as follows:
Great Lakes Roofing
Base bid:				$ 59,439
Alternate 1 (add two inch of insulation):				$ 84,439
Alternate 2 (add four inches of insulation):				$108,139
15 year warranty
Certificate of insurance - yes
Bloxsom Roofing
Base bid:				$ 65,560
Alternate 1 (add two inch of insulation):				$ 80,175
Alternate 2 (add four inches of insulation):				$102,130
15 year warranty
Certificate of insurance - yes
Springfield Roofing
Base bid:				$ 65,582			*$61,542
Alternate 1 (add two inch of insulation):				$ 85,251			*$81,211
Alternate 2 (add four inches of insulation):				$103,916			*$99,876
15 year warranty
Certificate of insurance - yes
*If they can leave the recently installed flashing on the parapet as well as the metal cap (welding the new membrane roof to it), they would reduce the quote by $4,040.
The Committee decided to stick with the Duro-Last membrane as specified, which left Great Lakes Roofing and Springfield Construction as the only two qualified bidders. The Committee also indicated that even though Springfield Roofing was about $800 more expensive than Great Lakes Roofing, due to personal experience and reference checks, they felt more comfortable awarding the bid to Springfield Roofing.
Motion by Larry Bargy, supported by Jerroll Drenth to recommend the bid be awarded to  Springfield Roofing for Alternate 1 at a cost of $85,251.  The Committee also recommended the Board of Commissioners approve applying a voluntary alternate of a $4,040 reduction for allowing the contractor to re-use the recently installed flashing on the parapet as well as the metal cap. Motion carried – unanimous.
Trash Removal Bids
The Committee opened two bids for trash removal at various County facilities.  The bids were as follows:
American Waste
Total bid (all facilities)
1 year contract					$8,950
3 year contract (annualized)					$9,225
Waste Management
Total bid (all facilities)
1 year contract					$10,230
3 year contract					First two years Thirdyear			$10,230.00 $10,741.50
Motion by Larry Bargy, support by Jerroll Drenth to recommend the Board of Commissioners choose American Waste for trash removal at the County facilities at the three year contract rate of $9,225 per year.   Motion carried – unanimous.
4.  Maintenance Department Update
Dave Vitale, Maintenance Supervisor gave an update for the Maintenance Department.
	Tile and Carpet Update
	Mr. Vitale indicated that phase 2 of the project is complete.  Mr. Garwood will come up with a proposal for using the rest of the re-carpet budget (approximately $21,000) for the next meeting.
	Tree Removal
	Mr. Vitale indicated the big maple on the north side of the Courthouse is rotted in the middle and needs to be removed.
	Motion by Mike Crawford supported by Larry Bargy to put the removal of the maple and the spruce on the north side of the Courthouse out for quotes.  Motion carried – unanimous.
	1905 Courthouse Boiler
	Mr. Vitale  presented three options from Temperature Control, Inc. for fixing the boiler in the 1905 Courthouse.
	Motion by Mike Crawford supported by Larry Bargy to recommend the Board of Commissioners approve putting the replacement of the boiler in the 1905 courthouse out for sealed bid.  Motion carried – unanimous.
	County Building Hot Water Heater
	Mr. Vitale informed the Committee the hot water heater in the County Building had to be replaced on an emergency basis.  The guidelines in the bid policy for an emergency situation were followed.
	Annex Building
	Mr. Vitale informed the Committee a compressor for an air conditioner on the Grove Street Annex Building had to be replaced on an emergency basis.  The guidelines in the bid policy for an emergency situation were followed.
	Lights
	Lights in the Emergency Services Building and the lights in the evidence storage facility need to be replaced. The Committee indicated Mr. Vitale should get quotes and take care of it.
	Motion by Larry Bargy, supported by Mike Crawford to approve the quote for $950 submitted by Environmental Testing and Consulting, Inc. to do an indoor air quality test and take and analyze mold samples in the 911 center.  Motion carried – unanimous.
5.  Elk Rapids Day Park Pavilion
Mr. Drenth informed the Committee he has visited the pavilion at the Elk Rapids Day Park. He indicated there is no immediate danger of the pavilion failing.  Staff will locate the information regarding the last time repairs were done on the structure and bring it to the Committee.
6.  Barnes Park Bathhouse Roof
The Committee discussed a new proposal from the previously chosen roofer Brian Drukenmiller for replacing the current sky lights on the old bathhouse at Barnes Park.  The Committee wanted more discussion with Mr. Drukenmiller.  Mr. Garwood will set up a meeting at the site.
7.  Register of Deeds/Treasurer – Storage Room/Dark Room
Bonnie Homan, Chief Deputy in the Register of Deeds Office joined the meeting.  The Committee discussed a room off the first floor copier room that is currently being used as a dark room by the Treasurer’s Office and a storage room by the Register of Deeds Office.  After the meeting was adjourned, some of the members toured the area where the dark room/storage room is located.
Meeting adjourned at 10:15 a.m.