Buildings and Grounds Committee
Larry Bargy		Jerroll Drenth, Chairman	Michael Crawford
July 3, 2007
Minutes
Members present:	Jerroll Drenth, Larry Bargy and Mike Crawford
Members absent:	None
Others present:	Pete Garwood and Jack White
1.        Meeting called to order at 8:30 a.m.
2.        Public Comments
None.
3.        Maintenance Department
Mr. Vitale, Maintenance Supervisor, Steve Groll, Bellaire Computer Center, and Laurie Sexton, Clerk, joined the meeting.
Budget
Mr. Vitale indicated that the controllers, software and computer equipment for the air handling system have, over time, become outdated.  Mr. Groll (from an I.T. perspective) agreed.  This will be included in capital outlay budget request for the County Building and 1905 Courthouse.
Motion by Larry Bargy, supported by Mike Crawford, to approve the operations and maintenance budget request for the County Building for submittal to the Finance Committee.  Motion carried – unanimous.
Motion by Mike Crawford, supported by Jerroll Drenth, to approve the operations and maintenance budget request for the 1905 Courthouse and the Grove Street Annex Building for submittal to the Finance Committee.  Motion carried – unanimous.
Motion by Mike Crawford, supported by Jerroll Drenth, to approve the capital outlay budget request for both the County Building and the 1905 Courthouse for submittal to the Finance Committee.  Motion carried - unanimous.
4.        Mohrmann Park Garage Roof
Peter Garwood, Coordinator/Planner, informed the Committee that there is $3,000 in the park budget very likely for the replacement of the roof on the garage at Mohrmann Park.
Motion by Mike Crawford, supported by Larry Bargy, to recommend the Board of Commissioners approve the bid process for replacing the roof on the garage at Mohrmann Park.  Motion carried – unanimous.
5.        Maintenance Department Update
Mr. Vitale reported on the activities of the Maintenance Department.  The current phase of the carpet project is approximately half finished.
Mr. Vitale has contacted a tree trimmer to cut any dead limbs from trees on the County grounds (main campus).
The air conditioner compressor at the 1905 Courthouse malfunctioned but has been repaired.
The Committee considered the question of whether or not the gutters are necessary on the 1905 Courthouse. More research will be done.
6.        Courthouse Security
Carol Stocking, District Court Administrator, joined the meeting.
Ms. Stocking presented preliminary quotations for Courthouse security (based on Grand Traverse bidding experience).
Motion by Mike Crawford, supported by Larry Bargy, to recommend the Chairman of the Board of Commissioners appoint an Ad Hoc Courthouse Security Committee.  Motion carried – unanimous.
7.        County Building Roof
Mr. Garwood indicated that the bid specifications for the County Building roof are very close to completion.  The Committee set the date for a mandatory walkthrough for any roofing company that intends to bid on the job.  Mr. Garwood and Mr. Crawford will lead the walkthrough.  For the purpose of consistency (with other county buildings), the Committee approved the specification of a Duro-Last membrane roof.
8.        Parking Lot
Mr. Garwood explained that  the Village of Bellaire is not interested in swapping properties (County owned property in Richardi Park for Village owned property where the County owned parking lot is located) at this time.  The Village proposed we enter into a short term agreement (two years) with the same language as the current lease without the construction related language.  The two years would give them a chance to figure out what their future need is for the property (if any).
Motion by Mike Crawford, supported by Jerroll Drenth, to recommend the Board of Commissioners approve entering into a temporary two year agreement with the Village for the County owned parking lot on Village of Bellaire property, with removal of the language concerning construction of the parking lot.  Motion carried – unanimous.
9.        Parking Policy
Mr. Garwood informed the Committee that much like the Village of Bellaire President reported, some of our employees are parking in the front of the County Building and on the streets of Bellaire, which is not consistent with the Board of Commissioner adopted parking policy.   Mr. Garwood will talk to Sheriff Johnson about options for enforcement.
Meeting adjourned at 10:00 a.m.