Buildings and Grounds Committee
		Larry Bargy			Jerroll Drenth, Chairman	Michael Crawford
		May 2, 2007
		Minutes
		Members present:		Jerroll Drenth, Larry Bargy and Mike Crawford
		Members absent:		None
		Others present:		Pete Garwood and Jack White
		1.        Meeting called to order at 8:30 a.m.
		2.        Public Comment
			None.
	Laura Sexton, Clerk and Sherry Comben, Treasurer joined the meeting.
	3.        Maintenance Department Update
	Dave Vitale, Maintenance Supervisor, joined the meeting.  Mr. Vitale informed the Committee that the Treasurer has a historical safe that she doesn't use or need.  When the Treasurers’ vault was being prepared for floor tiling, the safe was removed.  Mr. Vitale will place the safe in the first floor meeting room, while Ms. Sexton asks the Historical Society if they are interested in the safe.
	The Committee reviewed a communication from Laura Sexton, Clerk, regarding the need to have the doors on the first floor meeting room lock from both inside the room and out.
	Motion by Mike Crawford, supported by Larry Bargy, to change the locks on the doors in the first floor meeting room so they lock from both inside the room and out, and have them keyed alike. Motion carried – unanimous.
	Ms. Sexton and Ms. Comben expressed concern that anyone can access the offices through the employee entrances at the back of the County Building.  Mr. Vitale will check with Allen Supply and Pete Garwood will set up a meeting to go over the various options with the Maintenance Supervisor, Clerk, Treasurer and Register of Deeds.
	Dave Vitale indicated that Springfield Construction has completed repairs on the File Storage Building roof.
	Mr. Vitale indicated that he will inspect the condition of the floor tile in the work release area in the jail and report back.
	Mr. Vitale will have some of the trees evaluated on the grounds by Mike Meriwether, the County Forester.
	Mr. Vitale indicated that the pipe and coupling to the air conditioner on the County Building appears to be wearing (developing a crack). He also indicated we would save money if we installed a modulator on the air conditioning compressor so it only turns on when necessary instead of running constantly. Mr. Vitale presented a quote for both from Temperature Control, Inc. $1,500 and $2,050 respectively.
Motion by Mike Crawford, supported by Larry Bargy, to accept the quote for repair of the pipes and installation of the modulator to the compressor for a total of $3,550 to be paid out of the building maintenance fund.  Motion carried – unanimous.
4.        County Building Roof
Jerroll Drenth, Chairman indicated that the Finance Committee has stated that the funds exist in the capital improvements fund to re-roof the County Building.
Motion by Mike Crawford, supported by Larry Bargy, to recommend the Board of Commissioners approve the bid process for replacing the roof on the County Building.  Motion carried – unanimous.
Mr. Vitale reported that the tile and re-carpet job is proceeding well.
5.        District Court
Carol Stocking, Court Administrator, joined the meeting.  Ms. Stocking requested the District Court walls be painted and floor re-carpeted.  The Committee will check with the maintenance supervisor to see if his crew can do the painting.  The Committee indicated that the re-carpeting should be completed in the next couple of years if funds are available.
Ms. Stocking also indicated a desire to resurrect the Courthouse Security Committee.  Ms. Stocking was asked to provide the results of the bid process Grand Traverse County is undertaking for the provision of Courthouse security through a private security firm.
6.        Barnes Park Bathhouse Re-Roofing
Jerroll Drenth indicated that the Finance Committee stated the funds were available to replace the roof on the bathhouse at Barnes Park. The Committee agreed the replacement of the roof should be bid out.
Motion by Mike Crawford, supported by Larry Bargy, to recommend the Board of Commissioners approve bidding out the roof replacement for the old bathhouse and grant the Buildings and Grounds Committee the authority to award the bid.  Motion carried – unanimous.
7.        Pavilion at Elk Rapids Day Park
The Committee discussed the condition of the pavilion at the Elk Rapids Day Park.  No action was taken at this time.  Site visits will be conducted.
8.        Parking Lot Agreement
The agreement with the Village of Bellaire for the lease of the property next to the Red Cross building ends at the end of 2007.  Mr. Garwood and Mr. Drenth reported on their meeting with Janet Person, Executive Clerk, and John Hansen, President of the Village of Bellaire, regarding renewal of the agreement.
Meeting adjourned at 10:20 a.m.