|
Buildings and Grounds Committee |
|||||
|
Larry Bargy |
Michael Crawford, Chairman |
Eugene Dawson |
|||
|
|
|||||
|
March 1, 2006 |
|||||
|
Minutes |
|||||
|
|
|||||
|
Members present: |
|
Larry Bargy, Gene Dawson and Mike Crawford |
|||
|
Members absent: |
|
None |
|||
|
Others present: |
|
Pete Garwood |
|||
|
|
|||||
|
1. Meeting called to order at 8:35 a.m.
|
|||||
|
2. Public Comment |
||||||
|
|
None.
|
|||||
|
3. Maintenance Department Update |
||||||
|
|
Privacy Panels Mr. Vitale informed the Committee that he had a request from Habitat for Humanity for some office privacy panels. Mr. Vitale indicated we do have some available that no one has been using for some time.
Motion by Gene Dawson, supported by Larry Bargy to recommend the Board of Commissioners approve giving the Habitat for Humanity three office privacy panels which are currently in storage. Motion carried – unanimous.
Antrim County Building Roof The Committee reviewed a letter from Springfield Construction, in which they recommended replacement of the County Building roof. The Committee asked Mr. Vitale if we could go another year without replacing it. Mr. Vitale indicated he thought we could.
Courthouse Sink Mr. Vitale and Mr. Crawford will review the catalogs to find an appropriate new sink and faucet for the employee (women’s) restroom in the Courthouse.
Mr. Vitale indicated we should consider putting a new lawn tractor in the budget for 2007. He indicated we have had the current lawn tractor for about 9 years, it has been run quite hard and is getting worn out. The Committee agreed that Mr. Vitale should put a request in the 2007 budget.
|
|||||
|
4. Animal Shelter – Robert Yvon Correspondence |
||||||
|
|
The Committee reviewed a letter from Bob Yvon, Architect for the animal shelter. Mr. Yvon indicated he was willing to forego billing the County for the final $1,835.00 for his contract on the animal shelter to help defray the cost overrun caused by problems with the materials used.
|
|||||
|
5. Lakeshore Energy Proposal |
|
|
|
The Coordinator/Planner Office has been contacted by Lakeshore Energy Services offering a one or two year contract for the purchase of natural gas at a locked-in rate of $1.095 per Ccf. A review of the County’s bill from DTE (or MichCon), the price per Ccf that MichCon is offering natural gas for on a website, and the fact that DTE has filed for an increase in their rates effective April 1, 2006, indicate the offer is a good price.
Motion by Gene Dawson, supported by Larry Bargy to recommend the Board of Commissioners enter into a contract with Lakeshore Energy to purchase natural gas from them for a two year period pending review of the agreement by legal counsel. Motion carried – unanimous.
|
|
6. 1905 Courthouse – Tower Safety/Reinforcement Project |
|
|
|
Mr. Garwood informed the Committee that J & W Construction has been completing the needed repairs and other measures in the Courthouse clock tower area. However, it was felt that some of the masonry work and the carpentry work would need to be completed at the same time. Therefore, Mr. Garwood received quotes on completing the needed masonry work (re-tuck pointing various areas in the tower). The project, because of the need for the two trades to work together, was confirmed as an emergency by the Chairman of the Buildings and Grounds Committee and the Chairman of the Board of Commissioners.
The project was awarded to Chain of Lakes Masonry with a not to exceed of $3,300.
|
|
|
Bonnie Homan, Chief Deputy of the Register of Deeds Office joined the meeting. |
|
7. Medical Examiner Office Space |
|
|
|
Medical Examiner Office Space The Public Safety Committee requested that the Building and Grounds Committee find office space for the Medical Examiner in the County facilities. The Committee will be looking for an office space for the Medical Examiner.
|
|
8. Office Space |
|
|
|
Prosecutor Office Mr. Koop joined the meeting and indicated he is waiting for a drawing from Joe Wirtz of J&W Construction for his office modifications.
Equalization and Abstract Office Theresa Kent, Abstractor and Bob Englebrecht, Equalization Director joined the meeting.
Mr. Garwood indicated he is waiting for a bid from J&W Construction, and will be meeting with Moon Electric regarding the space that needs to be remodeled to accommodate the Equalization Department and the Abstract Department office space changes.
Ms. Homan indicated that she and the Register of Deeds believe more room could be made in the vault with some minor changes. |
|
9. Jail Space Update |
|
|
|
The next Jail Ad Hoc Committee meeting is scheduled for March 28 at 12:00 noon. The Committee reviewed a statistics sheet that illustrates the jail population for select days in 2005. The Committee discussed how to get the word about the jail out to the public and the township and village officials.
The Committee discussed the possibility of developing a fact sheet. Sheriff Johnson indicated he is in the process of visiting all the townships. He will bring up the jail issue at the meetings.
Mr. Garwood will get the name of a facilitator recommended by Bob VanPutten.
|
|
10. Meadowview Apartments – Exterior Repair |
|
|
|
The Committee discussed the difficulty of drafting firm specifications for the Meadowview exterior repair project due to the fact that many of the problems could be buried under the top layer of the EIFS.
Motion by Gene Dawson, supported by Larry Bargy to recommend the Finance Committee find the money and the Board of Commissioners approve a motion to put the Meadowview Apartment exterior repair project out for competitive time and material quotes not to exceed $30,000. Motion carried – unanimous.
The Coordinator/Planner Office would require references and pictures of past jobs.
|
|
Meeting adjourned at 11:00 a.m. |
|