Buildings and Grounds Committee 02-01-06

	Buildings and Grounds Committee
	Larry Bargy			*Michael Crawford, Chairman***	Eugene Dawson

	February 1, 2006
	Minutes

	Members present:		Larry Bargy, Gene Dawson and Mike Crawford
	Members absent:		None
	Others present:		Pete Garwood and Jack White

	1. Meeting called to order at 8:30 a.m.
2. Public Comment
		None.
3. Maintenance Department Update
		Dave Vitale, Maintenance Supervisor, joined the meeting. Mr. Vitale informed the Committee that one of the roof top heating/cooling units has a hole in the heat exchanger. Mr. Vitale is getting three quotes for a replacement of a heat exchanger or a replacement of the entire unit. Motion by Larry Bargy, supported by Gene Dawson, to direct Mr. Vitale to get three quotes for replacing the unit. Mr. Garwood and Committee Chair, Mike Crawford will contact all members in an effort to gain consensus on the best choice to complete the job. The funding is to come out of the Jail building maintenance budget. The project will be treated as an emergency situation under the County’s bid policy. Motion carried – unanimous.

4. County Building Roof
		The County Building roof leaks have recently been repaired. The maintenance staff has been busy cleaning carpets, painting and scrubbing the restroom floors. Mr. Crawford informed the Committee that Bob Smith, from Chain of Lakes Masonry, has been in the jail and will provide a quote to build a concrete block wall in the dining area to create a storage room.

5. Jail Study
		Dan Bean, Undersheriff, and Louis Basso, Jail Sergeant, joined the meeting. Bob VanPutten, from Landmark Design, joined the meeting and presented the jail study. Motion by Gene Dawson, supported by Larry Bargy, to direct Bob Van Putten to present the jail study to the Board of Commissioners at their next regular meeting on February 9, 2006. Motion carried – unanimous.
6. Bellaire Computer Center
		Moving Data Rack in the Courthouse One of the judges in the Circuit Court has requested a data rack in the Clerk’s Office, on the third floor in the 1905 Courthouse, be moved. A quote from Sky Telecom presented three options for moving and concealing the data rack.

		Motion by Larry Bargy, supported by Gene Dawson, to recommend the Board of Commissioners choose option 1 for moving the data rack at a cost of $600. Motion carried – unanimous.

7. Office Space
		Prosecutor Space The Committee talked to Joe Wirtz, Contractor, (on speakerphone) about improvements at the Prosecuting Attorney Office. Mr. Wirtz will meet with Mr. Koop at the Prosecuting Attorney office tomorrow to go over the needed changes. Abstract and Equalization Space Theresa Kent, Abstractor, and Bob Englebrecht, Equalization Director, joined the meeting. The Committee requested that Mr. Garwood contact a list of contractors, electricians and mechanical contractors to get a time and material quote to complete the work for the two departments. Motion by Gene Dawson, supported by Larry Bargy, to recommend the Board of Commissioners approve giving the Chairman of the Building and Grounds Committee and the Coordinator/Planner the authority to make a decision on choosing a builder, electrician and a heating contractor for the remodeling of the Equalization Department and the Abstract Department. Motion carried – unanimous.

8. 1905 Courthouse Tower Safety/Reinforcement Project Update
		Mr. Crawford and Mr. Garwood informed the Committee that they had met with structural engineer, Dave Chryst, at the 1905 Courthouse. Mr. Chryst conducted an evaluation of the clock tower in the Courthouse and will have a report to us soon. Additionally, Joe Wirtz, contractor, will be starting on the structural/safety repairs in the clock tower at the end of this week or the beginning of next week.
9. Vehicle Ice Damage
		Mr. Garwood explained that over the Christmas holidays an employee from Community Mental Health (CMH) alleges to have experienced ice damage on the hood of her vehicle from ice that fell off the File Storage Building. We instructed her to fill out a report for our insurance company. We have been contacted by our insurance company asking for direction on the matter. The facts are; it allegedly happened on December 23, 2005, a police report was never filed, there were no witnesses, and a claim or accident report was not filed until January 10, 2006. The County’s insurance company recommends initial denial. They will then discuss it with the individual’s insurance company if it goes further. The Committee agreed with this plan of action.
Meeting adjourned at 11:05 a.m.