Administration and County Services Committee
Jerroll Drenth			Michael Crawford, Chairman	Laura Stanek
March 18, 2008
Minutes
Members Present:		Mike Crawford, Laura Stanek and Jerroll Drenth
Members Absent:		None
Others Present:		Jack White and Pete Garwood
1.       Meeting called to order at 3:00 p.m.
2.       Grievance Hearing – Prosecuting Attorney’s Office
Charlie Koop, Prosecuting Attorney joined the meeting.
The Committee discussed the grievance filed on behalf of Melissa Rogers with Mr. Koop and Peter Garwood, Coordinator/Planner.
3:30 p.m. – Grievance Hearing:
The Committee moved to Room 203-B to conduct the grievance hearing at 3:30 p.m.  Present for the Union were Bob Donick, business representative, Marilyn Prezkop, steward and Melissa Rogers.  Mr. Donick stated the grievance on behalf of Ms. Rogers from the Union’s perspective.  The Committee asked questions and received clarifying answers from the Union, Mr. Koop and Mr. Garwood.
The Committee returned to the Coordinator/Planner Office at 3:55 p.m.  The Committee discussed the grievance further.
Motion by Laura Stanek, supported by Jerroll Drenth to agree to accept the resignation of Melissa Rogers with the following conditions:
	The County agrees that the termination of Melissa Rogers will be converted to a resignation by Ms. Rogers effective February 22, 2008 at 5:00 p.m.
	The County will promptly communicate to the Unemployment Insurance Agency that the County no longer wishes to contest Ms. Rogers’ claim for unemployment benefits and agrees it will not provide any further information to the agency regarding the unemployment claim.
	Ms. Rogers and the Union hereby withdraw the grievance contesting her discharge.
	Ms. Rogers agrees to never apply for any position with Antrim County in the future.
	Benefits do not extend beyond February 22, 2008, except in the case of the County provided health insurance plan, for which coverage will remain in effect until February 29, 2008.
	That this agreement is without precedent between the County and the Union.
Motion Carried – Unanimous.
3.       Sheriff Department Personnel Issue
Sheriff Terry Johnson joined the meeting.  The Committee requested explanation and clarification on the hiring of corrections officers and office staff in the Sheriff Department.
The Sheriff indicated that Kris Schram filled the position for which the funding was released in October, 2007, beginning January 1, 2008.  Regarding a memorandum the Sheriff sent to payroll concerning filling a second corrections officer position the Committee indicated to the Sheriff that:
	He must first seek permission from the Administration and County Services Committee to start an employee at a step higher than allowed by contract.
	He does not have the authority to fill a position prior to the Board of Commissioners releasing the funds for the position.
The Committee gave a directive to the Sheriff Johnson that the difference in the wage between a correction officer position and the office manager position paid to Karen Thomas since January 1, 2008 must be paid back (through payroll deduction preferably).
The Committee also inquired about contact made by the Sheriff to labor counsel on the undersheriff issue.  The Committee directed Mr. Garwood to send a memorandum to all department heads (appointed and elected) that they are not to contact labor counsel without going through the Coordinator/Planner.
4.       Park Employee and the Safe Driver Policy
Mr. Garwood informed the Committee that one of the park attendants has more than six (6) points on his/her driving record.  According to the Safe Driver Policy the employee is no longer qualified to drive a County vehicle.  The park manager has indicated that driving a County vehicle is not an essential duty of the position, thus the employee can continue to do the job without driving privileges.  Mr. Garwood will send a communication to the park manager indicating she is not to allow the park attendant to drive until his/her driving record reflects six (6) points or less.
The meeting was adjourned at 4:45 p.m.