Administration and County Services Committee
Jerroll Drenth		Michael Crawford, Chairman	Laura Stanek
October 4, 2007
Minutes
Members Present:	Laura Stanek, Mike Crawford and Jerroll Drenth
Members Absent:	None
Others Present:	Pete Garwood and Jack White
1.        Meeting called to order at 12:30 p.m.
2.        Public Comment            None.
3.       Bellaire Computer Center (BCC)
Cell Phones:
Jane Redfern and Steve Groll from the Bellaire Computer Center joined the meeting and reported on their efforts to investigate the consolidation of the purchase of cell phones in Antrim County.
Motion by Laura Stanek, supported by Jerroll Drenth, to recommend the Board of Commissioners approve implementing a County wide cell phone contract with ALLTEL, with unified billing.  Motion carried – unanimous.
Policy:
The Committee directed the Bellaire Computer Center to draft a model cellular phone policy.
The Committee directed the Bellaire Computer Center to work with the Coordinator/Planner Office to organize a sale of old computers.
Quarterly Report:
Ms. Redfern and Mr. Groll distributed the quarterly report for County information technology (I.T.) activity.
4.       Sheriff Department
Sheriff Terry Johnson joined the meeting.  Sheriff Johnson updated the Committee on a law suit/arbitration concern in his department.
The Sheriff informed the Committee that he will be moving Trish Pratt from the Corrections Officer position to a position in the Deputies unit mostly performing paper serving, courthouse, and other duties.
Motion by Laura Stanek, supported by Jerroll Drenth, to recommend the Board of Commissioners release the funds for the vacant Corrections Officer position and allow the Sheriff to fill the position.  Motion carried – unanimous.
Animal Control –Part Time Employee:
Sheriff Johnson requested the part-time employee’s hours in Animal Control Department be increased from 20 hours to 29 hours per week for the 2008 budget year. (It was included in the Sheriff’s budget request at $10.50 per hour)
Motion by Jerroll Drenth, supported by Laura Stanek, to recommend the Finance Committee find the funds and the Board of Commissioners increase the part-time employee’s hours in the Animal Control Department from 20 hours to 29 hours per week, effective at the beginning of 2008.  Motion carried – unanimous.
5.       Antrim County Transportation – MERS Issue
Tom Sandeen, Mechanic and Sheridan Rhoades, Director at Antrim County Transportation (ACT) joined the meeting.  The Committee reviewed a report from the Michigan Municipal Employee Retirement System (MERS) that indicated the cost of paying for the time that Mr. Sandeen worked for the County full-time but did not receive credit toward his pension.
Motion by Jerroll Drenth, supported by Laura Stanek, to recommend the Board of Commissioners approve spending the $5,372.04 to pay the employer portion for the 10 months of pension credit (December 1985 to September 1986) for Thomas Sandeen.  Motion carried – unanimous.
6.       Priority Health – Retiree’s
Pat Dewey and Darci Fitch, from Dewey Insurance Agency and Jim Hart, Priority Health representative joined the meeting.  Mr. Hart presented a program that Priority Health offers to retirees who are Medicare eligible.  For those retirees over 65 years old, he presented a plan that coincides with, and “beefs up” Medicare.  The program is offered as a seamless program for the retirees (Priority Health does all the Medicare paperwork).
The premium for the retirees over 65 years old is $162.37 per month.  Darci Fitch indicated Priority Health is currently considering a request to allow retired employees under 65 to subscribe to the HMO Program currently offered to active employees.
7.       Unrepresented Employees
Julie Gorno and Dan Bean joined the meeting as representatives of the unrepresented employees in Antrim County.  The two (2) representatives distributed their initial requests to the Committee.
8.       Probate Court – Bill Hefferan
Bill Hefferan, Court Administrator of the Probate Court, joined the meeting.  Mr. Hefferan requested his position be recognized as comparable to the Juvenile Officer for the comparison    purposes.
9.       Veterans Affairs Personnel
George Ouvry member of the Veterans Affairs Board joined the meeting.  Mr. Ouvry requested that the Veterans Counselor’s hours be increased to up to six (6) additional hours.  These hours would be used only if needed.
Motion by Laura Stanek, supported by Jerroll Drenth, to recommend the Finance  Committee find the funding and the Board of Commissioners approve that the Veterans Counselor’s hours be increased by up to six (6) additional hours per week, to be used only if necessary, beginning Monday, October 8, 2007.
Motion carried – unanimous.
10.     Network Support
Valerie Craft, Network Support/Secretary and Fred Trimble, Consultant joined the meeting.
Mr. Trimble explained that the model the County should adopt is, instead of purchasing the servers fully loaded, we should purchase the servers empty and have a network engineer (“hired gun”) work with our staff (Valerie Craft) to configure them. This way the County would not be beholden to any particular company for support of the servers.
The Committee reviewed the resume of a network engineer (Mathew Goodhue) who could fill the role of assisting Ms. Craft with configuring, to begin with, the two servers we recently purchased (the domain controller server and the exchange server).  Mr. Goodhue’s proposal is for a total of
(not to exceed) 12 hours at $80 an hour.  Pete Garwood, Valerie Craft, Fred Trimble and Jack White all met with Mr. Goodhue and all four indicated he would be a good choice.
Motion by Laura  Stanek, supported by Jerroll Drenth, to recommend the Board of Commissioners contract with Mathew Goodhue, from Common Sense Computing, to work with our county support staff to configure the two servers the County had previously purchased, at a rate of $80 an hour, not to exceed 12 hours.
Motion carried - Unanimous
Mr. Trimble requested the County set the amount of the contract for his company’s services (Trimble Consulting) at $60,000.  Mr. Trimble explained that the amount is higher than originally estimated because we do not have any part of the network in place, thus we do not have the staff that another organization might have already in place.  This has caused Mr. Trimble to have to complete some of the work that he had not counted on when he gave the original estimate.
Motion by Laura Stanek, supported by Jerroll Drenth, to recommend the Board of Commissioners set the contract with Trimble Consulting at $60,000.
Motion carried – unanimous.
Mr. Trimble distributed a spreadsheet which indicates the ongoing support cost of the network for the next few years.
Mr. Trimble and the Committee discussed the fiber bids (connecting the outbuildings to the main campus) and the alternatives.  The bids for connecting the outbuildings with underground Fiber came in double the estimate expected.  Mr. Trimble suggested the County reject all three of the bids. Mr. Trimble indicated the three alternatives to underground fiber are overhead fiber, a T1 line (phone), or wireless.   Mr. Trimble described the advantages and disadvantages of each.  A fourth option discussed would be to decide not to connect the outbuildings to the main campus.  However, if that were to happen the decision would have to be made soon, as the equipment for those buildings has already been ordered.
Valerie Craft, Network Support/Secretary updated the Committee on:
* the new part-time, temporary employee – Kacey Prichard
* her own education toward certification
* the ordering of the PRI lines
* the status of the cabling
* and the installation of the two servers we currently have
Peter Garwood, Coordinator/Planner renewed his request for a Think-pad or laptop for the Coordinator/Planner Office, specifically for Valerie Craft, at this time as we are currently borrowing a laptop from the Sheriff Department.  The Committee directed Mr. Garwood to the Finance Committee meeting.
11.     Resolutions
Arenac County Resolution to Oppose U. S. House Bill 811
Motion by Laura Stanek, supported Jerroll Drenth, to recommend the Board of Commissioners approve a resolution similar to the one received from Arenac County, in opposition to U.S. House Bill 811.  Motion carried – unanimous.
12.     Various Matters
MERS - Retiree Pension Adjustment
Motion by Jerroll Drenth, supported by Laura Stanek, to recommend the Finance Committee find the funds and the Board of Commissioners approve obtaining an actuarial to determine the cost of a 5% pension adjustment for Antrim County employees who retired after 1991 (cost $740).  Motion carried – unanimous.
The meeting adjourned at 4:20 p.m.