Administration and County Services Committee
Michael Crawford		Robert McLeod, Chairman	Laura Stanek
August 3, 2006
Minutes
Members Present:	Laura Stanek, Mike Crawford and Bob McLeod
Members Absent:	None
Others Present:	Pete Garwood and Jack White
1.       Meeting called to order at 12:30 p.m.
2.       Public Comment Bob Massey, Building Official, registered a complaint about the Information Technology (IT) supporters.  The Committee asked Mr. Massey to return to the meeting at a later time when the Bellaire Computer Center is scheduled to make their quarterly report.
3.       Sheriff Department - Grievance Hearing
The Committee discussed the grievance with Sheriff Terry Johnson.
The Committee met with ex-Deputy Trish Pratt and Pat Spidell, Business Representative,                     from the Police Officers Association of Michigan.  Ms. Pratt requested the meeting go into closed session.
Motion by Laura Stanek, supported by Bob McLeod, to go into closed session to discuss a grievance regarding disciplinary issues in the Sheriff Department.  Motion carried – unanimous.
At 1:57 p.m.   The Committee went into closed session.
At 3:30 p.m. the Committee returned to open session.
4.       Resolutions
MAC Resolution - Spending for K-12
Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners approve a resolution similar to the attached MAC resolution opposing action to create a K-16 spending mandate for the State of Michigan.  Motion carried – unanimous.
Bay County – Creation of a Stable Home Care Workforce
The Committee noted the resolution but took no action.
Lake County Resolution to Remove Sunset Clause from HB5389 (proposed amendment to the Social Welfare Act)
The Committee noted the resolution but took no action.
5.       Coordinator/Planner Personnel Issue
Peter Garwood, Coordinator/Planner, requested that Valerie Craft receive a stipend of $2,200 for recognition of the added duties that she has taken on, such as managing the County web site and assisting other departments with their information technology (IT)
issues (attachments).  The Committee discussed the request.  Concerns were brought up regarding the possibility that once we have an IT Implementation Plan the new duties could migrate to another department (such as an IT department).
Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners provide a stipend of $2,000 for Valerie Craft for the web site management and technical services she provides to other departments, with the stipulation that if those duties are shifted to another department or position in the future the stipend for this position would be discontinued.  Motion carried – unanimous.
6.       MERS
Sue McNally, representative from Michigan Employee Retirement System (MERS) for their product Premier Health Insurance, joined the meeting.  Ms. McNally was interested in getting Antrim County to consider signing up with Premier Health for our health benefit plan (it has been a year since the County last considered a proposal from MERS).  The Committee requested Ms. McNally supply a quotation for the County, and get Mr. Garwood information on how we can share information with them and still be in compliance with the Health Insurance Privacy and Portability Act (HIPPA).
7.       Equalization - Digital Data and Orthophotography Fee Schedule
Bob Englebrecht, Equalization Director, joined the meeting.  Mr. Englebrecht presented a fee schedule for purchase of our orthophotography and other GIS layers.
Motion by Laura Stanek, supported by Bob McLeod, to recommend the Board of Commissioners adopt the fee schedule for orthophotography and other GIS layers, except that other units of governments and the NWMCOG will not be charged and non-profits will be handled on a case by case basis by the Administration and County Services Committee.  Motion carried – unanimous.
8.       Bellaire Computer Center (BCC) Quarterly Report
Jane Redfern and Steve Groll, from Bellaire Computer Center, reviewed with the Committee the IT services they have provided to the County, in the past quarter.  They also provided a proposed Future Action Plan.
Bob Massey rejoined the meeting.
Regarding the computer standards, the Committee agreed they should be updated every 6 months rather than every quarter.
The Committee indicated support for the proposed future priorities outlined in the BCC plan but reordered the top four items as follows:
- Complete interim backup for all departments.
- Order Windows 98 computer replacements.
- Address the Firewall issues.
- Consolidate cell phone contracts for all of Antrim County departments.
All other items on the Future Action Plan would continue in the proposed order.
The Committee inquired as to what it would take to resolve the problems in the building department.  Mr. Groll indicated and Mr. Massey agreed the department needs two (2) modems.
Motion by Bob McLeod, supported by Laura Stanek, to recommend the Finance Committee find the dollars and the Board of Commissioners approve the purchase of two modems for the Building Department.  Motion carried – unanimous.
The meeting was adjourned at 4:45 p.m.