Administration and County Services Committee

Michael Crawford

Robert McLeod, Chairman

Laura Stanek

SPECIAL MEETING

June 14, 2006

Minutes

Members Present:

Laura Stanek, Mike Crawford and Bob McLeod

Members Absent:

None

Others Present:

Pete Garwood, Jack White, Laura Sexton, Bernie Blackmore (present but participating as a resource for information only, in order to avoid concerns regarding a quorum of the Board of Commissioners) and Patti Lowery

1.       Meeting called to order at 9:00 a.m.

2.       Public Comment

         None.

3.       Housing Program Agreement Between Antrim County and Kalkaska County

The Committee and others reviewed a draft contract presented by Peter Garwood, Coordinator/Planner, for the contracting of services from Antrim County to Kalkaska County for the Administration of their housing program.  The Committee made some changes to the draft contract.

Frank Wright, Controller, and Alan McCullen, Commissioner, from Kalkaska County joined the meeting.  Copies of the revised draft contract were distributed to all in attendance.  The draft contract was reviewed section by section. 

Section 2.1

Mr. McCullen inquired as to whether or not the section meant Kalkaska County would be responsible for their own project specifications, inspections, financials, transactions, audits, etc. and such.  All agreed the answer was yes, and that these services were not covered under this contract.

Section 3.1

Mr. Wright stated that he understands the 50-50 split not only to apply to the dollars paid by each county but also to the time the Director would spend in each county.  All agreed this was what it meant.  However, all agreed that during any given week the director may spend more time in one county than the other, and the following week it could be reversed.  On an overall basis the time would be split evenly.  This section was amended to say “…sum of 50% prorated for the length of the contract from Kalkaska County.”  The contract will have an attachment that will list the expenses that are to be split 50-50 between the two counties.

Section 5.1

The voluntary termination of the agreement by either party was changed from two weeks to 30 days.

Section 7.2

“Attachment A” will be added to the list of contract documents, which will consist of a breakdown of the administrative costs eligible for reimbursement from Kalkaska County to Antrim County.

Mr. Garwood will ask Charlie Koop, Legal Counsel, to review the entire contract, but in particular section 9.3 as most who read it indicated they weren’t quite sure what it says.

Both parties agreed the contract could start June 15, 2006, so that Ms.  Lowery can get started in Kalkaska County as soon as possible.

Mr. Wright inquired about how to handle the days that Ms. Lowery has already worked in Kalkaska County.  Ms. Lowery indicated she has worked eight days during the week in Kalkaska County and has also worked some Saturdays.  It was agreed that Antrim County will invoice Kalkaska County for the days worked during the week.  Kalkaska County will pay Ms. Lowery directly for the time worked on Saturdays.

The Kalkaska County representatives will take the draft contract back to their county for further review and feedback, and will contact Mr. Garwood with any questions or proposed changes.

Meeting was adjourned at 10:30 a.m.